Thursday, May 4, 2017 2 Agenda o Introductions o RFP Specifications - - PowerPoint PPT Presentation
City of Los Angeles Eric Garcetti, Mayor Housing and Community Investment Rushmore D. Cervantes, Department (HCIDLA) General Manager Rent Escrow Account Program (REAP) and Utility Maintenance Program (UMP) Landlord Outreach Services (RFP)
Eric Garcetti, Mayor Rushmore D. Cervantes, General Manager
City of Los Angeles Housing and Community Investment Department (HCIDLA)
2
3
DISCLAIMER: This PowerPoint presentation includes brief descriptions of the RFP specifications and requirements but does not fully elaborate on all required elements. Proposers are responsible for ensuring that their proposal is complete and accurate according to the information and requirements contained in the full RFP.
4
The City seeks to contract with a qualified
program that will inform and educate property owners whose properties are in either the Rent Escrow Account Program (REAP) or the Utility Maintenance Program (UMP).
5
The Contractor will be required to:
technical assistance;
violations;
required;
case.
6
The Contractor will be required to develop a work plan that includes the following elements:
10.Meetings
7
Proposals will be accepted only from individuals or
must:
California as evidenced by the
business registration with the California Secretary of State;
10
corporation or limited liability company;
property owners (as individuals or in groups) with respect to landlord/tenant law; and have knowledge and experience related to REAP and UMP;
program into operation at the beginning of the contract term;
9
services in both English and Spanish, at a minimum, and arrange translation services for other dominant languages for a building or a community, as needed;
State of California or local government;
10
11
repaid or for which a repayment agreement plan has not been implemented, if the proposer has previously contracted with the State of California or the City of Los Angeles. If it has been contracted with the HCIDLA, it must not have any outstanding disallowed costs or other liability to the City.
The source
funds for this RFP is $150,000. Approximately $150,000 is anticipated to be available from the Code Enforcement Trust Fund and Rent Stabilization Trust Fund, subject to the approval by the Los Angeles City Council and the Mayor.
12
The initial contract shall commence
about November 1, 2017, for a one-year period with an option to extend for up to two additional one-year terms, subject to the availability
funds, contractor’s continuing compliance with applicable Federal, State, and local government legislation, an evaluation of contractor’s performance, and approval by the Mayor and City
13
All technical assistance questions* must be submitted by email to: hcidla.planning@lacity.org, no later than Monday, May 22, 2017. When submitting questions, enter REAP/UMP Landlord Outreach Services RFP in the subject line. A regularly updated Q&A document will be available on the LABAVN website at www.labavn.org, which will contain all of the answers, including those answered during this session. To ensure fairness, no individual answers will be given. *With the exception of those asked during the Proposers’ Conference
14
(no later than 4:00 p.m.)
memory stick with the package.
Monday, June 5, 2017
ALL PROPOSALS HAND DELIVERED AFTER 4:00 P.M. PST ON THE SUBMISSION DEADLINE OR POSTMARKED AFTER 11:59 P.M. PST ON THE SUBMISSION DEADLINE WILL BE RETURNED UNOPENED TO PROPOSERS.
15
Proposal Submission Deadline (cont.) (RFP pages 7-8) Submission Address
Los Angeles Housing and Community Investment Department Attn: Contracts and Procurement Unit 1200 West 7th Street, 1st Floor, Public Counter Los Angeles, CA 90017
No copies will be made by HCIDLA staff. It is the sole responsibility of the proposer to submit a timely
missing the 4:00PM deadline. No exceptions will be granted.
16
EVALUATION CRITERIA POINTS Demonstrated Ability 40 Program Design 40 Budget and Financial Capacity 20 TOTAL POINTS POSSIBLE 100 Local Business Preference 5-8 points
17
minimum eligibility requirements have been met. Ineligible proposers will be informed in writing;
ranked;
reasonable, allowable, necessary, and competitive, as measured by a review of the line-item budget, and its competitive standing as compared to all other proposals;
18
its proximity to the Department’s competitive market value pricing and other proposers’ pricing;
with top scoring proposers. The results of the oral review may determine the final funding recommendations;
funding recommendations.
19
delivered to HCIDLA no later than within five (5) business days from the date that the notification of the results of the RFP was emailed. Written appeals may not include any new or additional information that was not submitted with the original proposal.
review the appeal for this RFP. The decision of the panel will be HCIDLA’s final recommendation.
20
21
Source Hiring Compliance Affidavits
Retention Ordinance Exemption (if applicable)
22
Agreements
Affidavit of Eligibility
23
All bidders/proposers shall comply with the City’s Business Inclusion Program requirements, identify sub- contracting opportunities and outreach to:
Bidders must perform subcontractor outreach online 15 days prior to the RFP due date, per Attachment 6.
24
25
26
IRS for Non-Profit Organizations or Request for Taxpayer Identification Number Form
27
Living Wage Ordinance (LWO) and Service Contractor Worker Retention Ordinance (SCWRO) (RFP pages 18-19)
regulations, is available on the Bureau of Contract Administrations (BCA) webpage at http://bca.lacity.org/index.cfm.
28
29
disk or memory stick;
30
that proposals can be easily converted to contract form;
and certifications that must be included;
31
Narrative 1: Demonstrated Ability (40 points) – limit to 5 pages Narrative 2: Program Design (40 points) – limit to 8 pages Narrative 3: Budget and Financial Capacity (20 points) – limit to 2 pages
32
a guide for all documents, which must be submitted with your proposal.
all narratives, attachments, exhibits, and certifications (if applicable) that must be included as part
in the page number column where the information can be found in your proposal.
Proposal Checklist.
33
34
35