The SM Paper Trail Rides Again How To Document Almost Anything - - PowerPoint PPT Presentation

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The SM Paper Trail Rides Again How To Document Almost Anything - - PowerPoint PPT Presentation

Oct 25, 2022 280 likes •622 views

The SM Paper Trail Rides Again How To Document Almost Anything Laurie Kincman Erin Joy Swank O VERVIEW Paperwork Philosophy Samples throughout the Show More Resources http://rmusitt.org/resources/stagemanagers F ACILITATING 101

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The SM Paper Trail Rides Again

How To Document Almost Anything

Laurie Kincman Erin Joy Swank

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OVERVIEW

  • Paperwork Philosophy
  • Samples throughout the Show
  • More Resources

http://rmusitt.org/resources/stagemanagers

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FACILITATING 101

  • What does your show need?
  • What are the resources of the SM team?
  • When can you do it?
  • What is the best way to organize it all?
  • How and when are people reading what you send?
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GENERAL THOUGHTS ON FORMAT

  • Make sure everyone can open it
  • Spell check and proofread
  • Is there a key? And a date?
  • Who is reading this and what do they need to be

able to do with it?

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PREP WEEK

  • Organizing yourself and the SM team
  • Wrangling the existing production information
  • Collecting schedules and conflicts
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PRODUCTION ANALYSIS

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MORE ABOUT PREP

For Others

  • Contact Sheets
  • Actor Packets

(with company mgmt)

  • Wallet Cards
  • Sign-In Sheets
  • Fitting Requests
  • Prop List

(from Script Analysis)

For the SM

  • Prep Week and First

Rehearsal Checklists

  • Blocking Key
  • SM Log Book
  • Mini Groundplans
  • Music Breakdown

(page numbers of score, libretto, vocal book)

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DURING REHEARSALS

  • Documentation

– Blocking in your script

  • Communication to the cast

– Daily/Weekly Schedules – Line Notes

  • Communication to the production team

– Rehearsal Reports – Script Changes

Presenting the problem not offering the solution Tactful, timely and specific

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  • PLUS: abbreviating the cast/characters, the set, props or furniture

not in your stock key, areas of the theatre

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REHEARSAL CONSIDERATIONS

  • How often do you update?
  • Is it clear what you have added or changed?
  • Who needs updates? How often?
  • What do you need in rehearsal to efficiently move

scene to scene (not necessarily in order)

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THE TECH PROCESS

  • Crew Paperwork
  • Cues in your script
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PERFORMANCES

  • Adding new recipients to reports- and new details
  • Making sure you are “bus proof”
  • Planning for emergencies
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FINAL THOUGHTS

  • Be open to what your show needs, not just what

you’ve done before

  • Work smart
  • Collect samples, accept suggestions, embrace

technology

  • And for more from us…
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http://rmusitt.org/resources/stagemanagers