The ARC/STSA 2019 Annual Report for Surgical Technology Programs - - PowerPoint PPT Presentation
The ARC/STSA 2019 Annual Report for Surgical Technology Programs AST ED U CATORS CON FEREN CE TEM PE, ARI ZON A FEBRU ARY 8 , 2 0 1 9 ARC/STSA Annual Report ST Per Standard I V.B.2. programs are required to submit an Annual Report
AST ED U CATORS CON FEREN CE TEM PE, ARI ZON A FEBRU ARY 8 , 2 0 1 9
The ARC/STSA 2019 Annual Report for Surgical Technology Programs
ARC/STSA Annual Report – ST
Per Standard I V.B.2. – programs are required to submit an Annual Report (AR) to the ARC/STSA to maintain accreditation in good standing including:
Program goal(s) and learning domains Evaluation systems Outcomes, analysis of outcomes, and an appropriate
action plan based on the analysis [if indicated]
ARC/STSA Annual Report – ST
2019 AR Information Email
Sent the week of April 1, 2019, including:
Annuannual Repor
et t er er – includes ARC/STSA-assigned User Name & Password
ARC/ STSA 20192019-2019 2019 Sched edule e of Fees ees
ARC/STSA Annual Report – ST
Log-In Password
The program’s password can be changed, if desired, by
contacting the ARC/STSA at 303-694-9262
New passwords must include at least:
8 characters One (1) UPPER case letter One (1) lower case letter One (1) alpha-numeric character (number) One (1) unique character from the following: # $ % &
Example: ARCjan4% or j% ARC4an
ARC/STSA Annual Report – ST
2019 AR Information – Website
Available on the ARC/STSA website – April 1, 2019, including:
ARC/ ST
STSA SA Quick St a t art t Guide
2019
2019 Annua nnual R Report I ns nst ruc uct ions ns
I na nact ive ve St at us us Annua nnual Report Procedur ure Policy (www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)
ARC/STSA Annual Report – ST
2019 AR Information – Website
2019 Annual Report Opens – May 1, 2019, including:
E-Rep
eport Por
ess ( E-Repor
Login)
(www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)
ARC/STSA Annual Report – ST
2019 AR Assistance
Special E-mail address just for AR questions
ARQuestions@arcstsa.org
Phone Assistance
303-694-9262
Please allow three (3) business days for an ARC/STSA
response, depending on email and phone call volume
ARC/STSA 2019 AR – Report Features
Report Features:
ARC/STSA-assigned passwords for enhanced report security Individual pages for each type of program information –
personnel, clinical affiliation sites, each category of outcomes
Date ranges at the top of each page to guide data entry –
enter data applicable to the date range on each page
ARC/STSA 2019 AR – Report Features (cont.)
Drop-down menus for
applicable data fields
Green “save” messages to
ensure each page is complete before progressing to the next report page
Red “alert” messages that
assist in ensuring that data or the correct type of data is entered into each data field
ARC/STSA 2019 AR – Report Features (cont.)
Features:
“Yes/No” radio buttons that answer questions and may also
display or hide additional data fields, depending on the program's response
Page navigation buttons
ARC/STSA 2019 AR – Report Features (cont.)
Features:
Calendars for date selection(s), some with applicable date
restrictions, should be used to guide data entry
Can navigate to other monthly calendars or years by clicking on the
calendar month/year – accessible months/years will appear in black
Dates that appear in gray cannot be selected – not applicable to
the academic year related to that particular page
ARC/STSA 2019 AR – Report Features (cont.)
Tables within the AR report indicating past outcomes data for
each specific outcomes threshold
Graphs within the final printed AR report indicating compliance
visual confirmation of compliance
2018 2016 2017 2015 Annual Report Year ARC/STSA 2019 AR – Report Features (cont.)
Easy-to-use design Multiple areas within select pages of the report to upload
documents applicable to that page
Personnel contact type options – only one (1) President,
Dean, and PD per program – enter and save PD information FIRST !!
ARC/STSA 2019 AR – Sections
Three (3)“sections” organized by Academic Year [AY]:
Current Program Information Section
Data for: August 1, 2018 – July 31, 2019
Program Outcomes Section [Retention and OAE]
Data for: August 1, 2017 – July 31, 2018
Graduate Outcomes Section [GP
, ES, & GS] Data for: August 1, 2017 – July 31, 2018
ARC/STSA 2019 AR – Sections (cont.)
Current Program Information Section
Data for: August 1, 2018 – July 31, 2019, including:
Current Program Information Page Enhancements Page Enrollment Information Page
ARC/STSA 2019 AR – Sections (cont.)
Current Program Information Section
Data for: August 1, 2018 – July 31, 2019, including:
Administrative Program Information page – information used to
contact program and schedule On-Site Evaluation [as applicable]
Note: dates for academic breaks – include dates between
5/ 1/ 2019 – 4/ 30/ 2020
Please use the calendars for this field to select dates Include all applicable
dates when students are not scheduled for classes – e.g.: school closed every Friday
ARC/STSA 2019 AR – Sections (cont.)
Current Program Information Section (cont.)
Data for: August 1, 2018 – July 31, 2019, including:
Assessment and Admissions Information Page Budget Information Page Communities of Interest [PAC] Page Program Personnel Page Clinical Affiliate Sites Page Curriculum Page
ARC/STSA 2019 AR – Sections (cont.)
Program Outcomes Section
Data for: August 1, 2017 – July 31, 2018, including:
Program Outcomes Completion Dates Page Program Retention Data Page Outcomes Assessment Examination Results Page
ARC/STSA 2019 AR – Sections (cont.)
Graduate Outcomes Section
Data for: August 1, 2017 – July 31, 2018, including:
Graduate Outcomes Completion Dates Page Graduate Placement Outcomes Page Employer Survey Outcomes Page Graduate Survey Outcomes Page
Streamlined and Easy-to-Use Features – 2019 Annual Report
ARC/STSA 2019 AR – Easy-to-Use Feature
Enrollment Page
Enrollment cap data is “locked” –
can be changed by the ARC/STSA
Current enrollment data is added
by accessing the Enrollment subpage by selecting the “Add New Program Enrollment Anticipated Completion Date” link
Data on the Enrollment
Information page will calculate automatically once data is entered on the subpage and saved
ARC/STSA 2019 AR – Streamlined Feature
Plans of Action
Plans of Action text fields have been removed from many
pages of the E-Report [enrollment, PAC members,
Programs will now upload a Plan of Action using the
ARC/ STSA Plan of Action Form
ARC/STSA 2019 AR – Streamlined Feature
Program Personnel Subpage Programs should report the following personnel changes on the Annual Report:
demonstrate sufficient faculty)
New, streamlined ARC/STSA attestation forms are available for reporting changes to:
ARC/STSA 2019 AR – Streamlined Feature
Clinical Affiliate Site page
Programs no longer upload new
agreements!
Programs no longer upload
ARC/ STSA Clinical Affiliation Site Reporting Forms
Programs reporting new clinical
affiliates should upload
ARC/ STSA Clinical Affiliate Attestation Forms for only the
new affiliate
ARC/STSA 2019 AR – Easy-to-Use Feature
Outcomes Results Page
Programs must enter data on each outcomes subpage by
selecting the “Edit” link on each page to access the subpage to enter data for this table
If data is not entered, the outcomes page will not save!!!
ARC/STSA 2019 AR – Easy-to-Use Feature
Outcomes Assessment Examination Results Page
The “CST” radio button should be pre-selected
The “Newly Accredited Program” radio button is only for use by programs required to administer the NBSTSA “Comprehensive (Secure) CST Practice Examination [CSCSTPE Examination]
ARC/STSA 2019 AR – Easy-to-Use Feature
Submission Sequencing:
Upon submission of the 2019 Annual Report: You will see a green submission message The “Validate Report” and “Submit Report” buttons will become
gray and non-functional
A report submission confirmation email will be sent to the PD email
address indicated in the report
Text within the report will be gray and will not be able to be edited
Program Outcomes Thresholds
2 0 1 9 AR SUBM I SSI ON
ARC/STSA Outcomes Thresholds
Outcomes Reporting
The ARC/ STSA Outcomes Tracking Tool [OTT]
Organize the data by completion cohort date Instructions for use and a completed tool are available online
ARC/STSA Outcomes Thresholds
ARC/ STSA Outcomes Tracking Tool [OTT]
ARC/STSA Outcomes Thresholds
Retention – 60% (AY 8/1/2017 – 7/31/2018)
Track by anticipated graduating cohort – actual graduation (i.e., completion date)
Original new students admitted + re-entry/transfer students = total students enrolled
Select the “Edit” link to access the subpage to enter data for this table
Percentages will calculate automatically once data is entered
ARC/STSA Outcomes Thresholds
Outcomes Assessment Examination (OAE) Thresholds
CST Examination – 100% participation rate; 70% pass rate Only
calculate for actual graduates from cohort (8/1/2017 – 7/31/2018)
CSCSTPE Examination* – 100% participation rate for applicant
programs only
Ensure the CST Examination radio button is selected unless
the program is completing their first Annual Report
Select the “Edit” link to access the subpage to enter data for
this table
ARC/STSA Outcomes Thresholds
The change in Standard V .A.4. requires publication of the OAE pass rate. This is a new section to the Annual
results are published. Note: If “Other” is selected, the publication is listed in the text box.
ARC/STSA Outcomes Thresholds (cont.)
Graduate Placement (GP) – 80% (8/1/2017 – 7/31/2018)
Placed in the field or related field* or active military [* Placement in a related field requires use of knowledge and skills acquired via the curriculum offered in the surgical technology program – i.e. Central Sterile Supply Tech]
Placed in both field/related field/active military and continuing education
Continuing education
Select the “Edit” link to access the subpage to enter data for this table
ARC/STSA Outcomes Thresholds (cont.)
Employer Survey (ES)
(8/1/2017 – 7/31/2018)
Use of standardized ARC/STSA survey form
Administered anytime post-employment
50% return rate; 70% satisfaction rate (satisfaction = 7 of 10 areas rated ‘3’ or higher)
Graduate Survey (GS)
(8/1/2017 – 7/31/2018)
Use of standardized ARC/STSA survey form
Administered anytime post-graduation
50% return rate; 70% satisfaction rate (satisfaction = 7 of 10 areas rated ‘3’ or higher)
ARC/STSA Outcomes Thresholds (cont.)
Outcomes Data, Analysis, and Plan of Action Sections
For reporting academic year [AY] information & outcomes analysis
Analysis text field Plan of Action
document upload link
ARC/STSA Outcomes Thresholds (cont.)
For reporting outcomes trending analysis and Plans of Action
Outcomes Data, Analysis and Plan of Action Sections
ARC/STSA Outcomes Thresholds (cont.)
AY and Trends Analyses
A narrative that provides a comprehensive, detailed summary
Compile and summarize data for multiple-cohort programs Compare data to ARC/STSA threshold(s)
Types:
AY: statistical analysis of data for each outcome for the AY =
August 1 – July 31 (i.e.: Retention: 8/1/2017 – 7/31/2018)
Trends: statistical analysis of data for the 3-5 most recent
years
Reporting “same as last year” or “no change” is not a
sufficient analysis
ARC/STSA Outcomes Thresholds (cont.)
Plan of Action (POA)
Developed and implemented by program when not
demonstrating compliance by meeting a threshold
Developed and submitted using the ARC/ STSA Plan of Action
Form
Comprehensive – addresses all
aspects of the outcome and indicates potential to raise
Detailed – what, when, how,
who, reassessment timeline, etc.
Measureable – implementation
timelines, criteria and timeline to assess success
2 0 1 9 AR SUBM I SSI ON
Report Validation and Submission
Report Validation
Validation is an easy-to-use report feature
Ensures the report is complete and ready for printing, review,
and submission
Ensures that you have completed required data and attached
required documentation before submitting the report
Report Validation
I f you receive a “Val
alidat at ion
selecting the “fix” link next to the message will take you directly to the specific report page where the problem is located and can be addressed
Viewing and Printing the Report
You can view/print the report before submitting it
The first time you view the report, it can take 5 minutes or
longer for the report to appear in a separate pop-up window
Ensure all pop-up blockers have been disabled within your
browser before working in the E-Report
Viewing and Printing the Report
The formatting of the E-Report, before exporting it to a PDF document may appear “strange” in places
Exported PDF version will automatically format correctly
See 2019 AR Instructions for directions on how to export the report to a PDF document – you can then save or print the report
Submitting the Report
Exporting the report to a PDF format does not
submit the report
On the Final Submission Page, select “Submit
Report”; then select “OK”
Submitting the Report
When you submit the report:
You will see a green submission message The “Validate Report” and “Submit Report” buttons will become gray
and non-functional
A report submission confirmation email will be sent to the PD email
address indicated in the report
Text within the report will be gray and will not be able to be edited
Annual Report – Review and Verification
Annual Reports are reviewed by the ARC/STSA staff
If information is unclear or does not appear accurate, the
program director is contacted and supplemental clarification
Annual Reports are verified during formal program review
Program Review Report (PRR)
Random On-Site Evaluation
Comprehensive/Consultative On-Site Evaluation
Inaccurate ARs = noncompliance with the Standards
Setting t the he S Standards S Sinc nce 1 1972 72
Thank you for your participation!