The ARC/STSA 2020 Annual Report for Surgical Technology Programs AST EDUCATORS CONFERENCE SAN ANTONIO, TEXAS FEBRUARY 7, 2020
ARC/STSA Annual Report – ST Per Standard IV.B.2. – programs are required to submit an Annual Report (AR) to the ARC/STSA to maintain accreditation in good standing including: Program goal(s) and learning domains Evaluation systems Outcomes, analysis of outcomes, and an appropriate action plan based on the analysis [if indicated]
ARC/STSA Annual Report – ST Getting A Nose Job? No! A Total Facelift!
ARC/STSA Annual Report – ST For 2020… o Completely new code being written o Simpler design o Less data entry o Updated reporting software
ARC/STSA Annual Report – ST 2020 AR Information Email Sent early May 2020, including: Annual Report Introduction Letter – includes ARC/STSA-assigned User Name & Password ARC/STSA 2020 Schedule of Fees
ARC/STSA Annual Report – ST 2020 AR Information – ARC/STSA Website Available on the ARC/STSA website – May 2020, including: 2020 Annual Report Instructions Program Inactive Status Procedure (www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)
ARC/STSA Annual Report – ST 2020 AR Information – Website Target Opening Date – June 1, 2020 , including: E-Report Portal Access (E-Report Login) (www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)
ARC/STSA Annual Report – ST 2020 AR Assistance Special E-mail address just for AR questions ARQuestions@arcstsa.org Phone Assistance 303-694-9262 Please allow three (3) business days for an ARC/STSA response, depending on email and phone call volume
ARC/STSA 2020 AR – Report Features ARC/STSA-assigned passwords for enhanced report security Individual pages for each type of program information – personnel, clinical affiliation sites, each category of outcomes Date ranges at the top of each page to guide data entry – enter data applicable to the date range on each page
ARC/STSA 2020 AR – Report Features (cont.) Drop-down menus for applicable data fields “Save” messages to ensure each page is complete before progressing to the next report page “Alert” messages that assist in ensuring that data or the correct type of data is entered into each data field
ARC/STSA 2020 AR – Report Features (cont.) Radio buttons that answer questions and may also display or hide additional data fields, depending on the program's response Page navigation buttons Calendar for date selection(s), some with applicable date restrictions, should be used to guide data entry
ARC/STSA 2020 AR – Report Features (cont.) Multiple areas within select pages of the report to upload documents applicable to that page Personnel contact type options – one (1) President, Dean, and PD per program – enter and save PD information FIRST !!
ARC/STSA 2020 AR – Sections “Two (2) sections” organized by Academic Year [AY]: Current Program Information Section Data for: August 1, 2019 – July 31, 2020 Program Outcomes [Retention and OAE] and Graduate Outcomes [GP, ES & GS] Section Data for: August 1, 2018 – July 31, 2019
ARC/STSA 2020 AR – Sections (cont.) Current Program Information Section Data for: August 1, 2019 – July 31, 2020 , including: Administrative Program Information page – information used to contact program and schedule On-Site Evaluations [as applicable] Current Program Information Page Enhancements Page Enrollment Information Page
ARC/STSA 2020 AR – Sections (cont.) Current Program Information Section (cont.) Data for: August 1, 2019 – July 31, 2020 , including: Assessment and Admissions Information Page Communities of Interest [PAC] Page Program Personnel Page Clinical Affiliate Sites Page Curriculum Page
ARC/STSA 2020 AR – Sections (cont.) Program & Graduate Outcomes Section Data for: August 1, 2018 – July 31, 2019, including: Program Outcomes Completion Dates Page Program Retention Data Page Outcomes Assessment Examination (OAE) Data Page
ARC/STSA 2019 AR – Sections (cont.) Program & Graduate Outcomes Section Data for: August 1, 2018 – July 31, 2019 , including: Graduate Outcomes Completion Dates Page Graduate Placement Data Page Employer Survey Data Page Graduate Survey Data Page
Stream lined Features – 2020 Annual Report
ARC/STSA 2020 AR – Easy-to-Use Feature Enrollment Information Page Enrollment cap data is “locked” – can be changed by the ARC/STSA Data on the Enrollment Information page will calculate automatically once data is entered and saved
ARC/STSA 2020 AR – Streamlined Feature Plans of Action No more Plan of Action text fields! Removed from the report [enrollment, PAC members, outcomes, etc.] Programs will now upload a Plan of Action using the ARC/STSA Plan of Action Form
ARC/STSA 2020 AR – Streamlined Feature Program Personnel Page Programs should report the following personnel changes on the Annual Report: ➢ Clinical Coordinator ➢ Core Instructors ➢ Non-Core Instructors (if used to demonstrate sufficient faculty) ➢ Non-Dean Administrators (optional) ARC/STSA attestation forms are available for reporting changes to: ➢ Clinical Coordinator ➢ Core Instructor
ARC/STSA 2020 AR – Streamlined Feature Clinical Affiliate Site Page Programs reporting new clinical affiliates should upload ARC/STSA Clinical Affiliate Attestation Forms for only new clinical affiliates
ARC/STSA 2020 AR – Easy-to-Use Feature Outcomes Results Page Programs must enter data on each outcomes subpage. If data is not entered, the outcomes page will not save!!!
ARC/STSA 2020 AR – Easy-to-Use Feature Outcomes Assessment Examination Results Page The “CST” radio button will be pre -selected – for programs in continuing accreditation Newly Accredited Programs will receive additional instruction for the NBSTSA “Comprehensive (Secure) CST Practice Examination [CSCSTPE Examination]
Program Outcomes Thresholds 2020 AR SUBMISSION
ARC/STSA Outcomes Thresholds Outcomes Reporting The ARC/STSA Outcomes Tracking Tool [OTT] ➢ All of your outcomes data on one spreadsheet! Organize the data by completion cohort date Instructions for use and a completed tool are available online
ARC/STSA Outcomes Thresholds
ARC/STSA Outcomes Thresholds ARC/STSA Outcomes Tracking Tool [OTT]
ARC/STSA Outcomes Thresholds Retention – 60% (AY 8/1/2018 – 7/31/2019) Track by anticipated graduating cohort – actual graduation (i.e., completion date) Original new students admitted + re-entry/transfer students = total students enrolled Select the “ Edit ” link to access the subpage to enter data for this table Percentages will calculate automatically once data is entered
ARC/STSA Outcomes Thresholds Outcomes Assessment Examination (OAE) Thresholds CST Examination – 100% participation rate; 70% pass rate* Only calculate for actual graduates from cohort (8/1/2018 – 7/31/2019) CSCSTPE Examination – 100% participation rate for applicant programs only
ARC/STSA Outcomes Thresholds Outcomes Assessment Examination (OAE) Thresholds CST Examination – 70% pass rate* August 1, 2018 – July 31, 2019 OAE (CST) pass rate results WILL be reported to the ARC/STSA but…. WILL NOT be utilized by the ARC/STSA related to OAE pass rate compliance.
ARC/STSA Outcomes Thresholds o Standard V.A.4. requires publication of the OAE pass rate. o The program must list where the OAE examination results are published.
ARC/STSA Outcomes Thresholds (cont.) Graduate Placement (GP) – 80% (8/1/2018 – 7/31/2019) Placed in the field or related field* or active military [*Placement in a related field requires use of knowledge and skills acquired via the curriculum offered in the surgical technology program – i.e. Central Sterile Supply Tech] Placed in both field/related field/active military and continuing education Continuing Education
ARC/STSA Outcomes Thresholds (cont.) Employer Survey (ES) (8/1/2018 – 7/31/2019) Use of standardized ARC/STSA survey form Administered anytime post-graduation 50% return rate; 70% satisfaction rate (satisfaction = 7 of 10 areas rated ‘3’ or higher) Graduate Survey (GS) (8/1/2018 – 7/31/2019) Use of standardized ARC/STSA survey form Administered anytime post-graduation 50% return rate; 70% satisfaction rate (satisfaction = 7 of 10 areas rated ‘3’ or higher)
ARC/STSA Outcomes Thresholds (cont.) Outcomes Data, Analysis, and Plan of Action Sections For reporting academic year [AY] information & outcomes analysis No more Analysis dialogue box! New Plan of Action form includes program analysis section. Upload Plan of Action
ARC/STSA Outcomes Thresholds (cont.) Outcomes Data, Analysis and Plan of Action Sections For reporting outcomes trending analysis (statistical analysis of data o for the 3-5 most recent years) and Plans of Action Trends : Reporting “same as last year” or “no change” is not a o sufficient analysis No more Analysis dialogue box! New Plan of Action form o includes program analysis section. Upload Plan of Action! o
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