21 June 2016 TENDER BRIEFING SESSION: Integrated contract work contracting for Regularity, Information systems and Performance audits for 2017-19 on behalf of the AGSA Presented by Strategic Audit Projects
Reputation promise/mission The Auditor-General of South Africa has a constitutional mandate and, as the Supreme Audit Institution (SAI) of South Africa, exists to strengthen our country’s democracy by enabling oversight, accountability and governance in the public sector through auditing, thereby building public confidence.
CONTENTS (RA SESSION) 1. Important Points on the Tender 2. Information to be submitted 3. Disqualification from Tender 4. Removal from AGSA Database 5. Tender Timelines
1. Important Points on the Tender • IS Audit (ISA), Performance Audit (PA) & Regulatory Audit (RA) combined tender (but submissions are separate for each on technical) • ISA, PA & RA tenders have specific qualifications applicable • Follow Tender Rules – no Exceptions • All Tender Responses will be in ENGLISH • Ensure that all areas that require signatures are complied with • Missing documents submitted after closing date will be deemed not to form part of tender submission – Disqualification • Have separate person/s perform QA on Tender submission prior to submitting
1. Important Points on the Tender cont. • Sign the Attendance Register TODAY (THIS IS A COMPULSORY SESSION!) • Submit Tender by submission deadline 05 July 2016 (Tuesday) - 15h00 (i.e. 3pm) • Ensure that you purchase your CD with Tender Documents for each that would be submitting • Consortiums & Sub-Contracting – NOT allowed i.e. Tender Rules • Valid (as at 05 July 2016) Tax & BEE Compliance Certificates • Ensure that the requirements on the checklist have been complied with
2. Information to be submitted • All firms are required to submit a complete company profile with the tender. • The audit firms are to indicate each individual’s ID numbers and submit certified copies of identity documents in respect of the partners. • The latest firm-level review score where available (reason if not available) and completion of the public sector experience form. • Audit firms should provide a listing of TAs with information on qualifications and trainee numbers (indicating all the names and race categories). This includes TAs with SAICA, ACCA (audit experience) and SAIGA experience.
2. Information to be submitted cont. • The firm’s resource structure indicating all the names and race categories of TAs as at the date of submission (SAICA/ACCA/SAIGA trainee numbers to be submitted) per province. The firm will be required to provide confirmation from the relevant institutes that trainees are duly registered and belong to the firm. • Firms are to provide statistics of staff who will be performing work on behalf of the AGSA as indicated below per province. Such staff should have specific experience in auditing of the public sector of at least three (3) years (2013-2015), which should amount cumulatively to one year (12 months) in public sector auditing at the time of submitting a tender. The firm’s staff should be available to dedicate 50% (6 months – assuming 3 months each for PFMA and MFMA audits) of their annual time to AGSA audit work. The information to be submitted must indicate the experience, qualifications, names and race categories of such staff.
3. Disqualification from the Tender Process • All tender submissions that fail to adhere to the eligibility and qualifying criteria of the tender principles. • Non-attendance of the compulsory tender briefing session. • Failure to obtain the qualifying minimum score for allocation of work per region in terms of the Request to Tender (RTT). • Including the items listed under the section “Disqualification from the tender process”, and excluding administrative matters such as submissions of annual financial statements by the audit firm or company and company profile submissions. • Firms without a manager/partner/director with public sector experience cannot participate in this tender.
4. Removal from Database • The firm will be removed from the database for a period of one year should it not achieve the minimum QC assessment score. • The firm disqualified due to failure to pass the minimum QC assessment will only be reinstated through submission of their application, which should be based on results that are reviewed independently and which will be subject to evaluation by the AGSA. On re-instatement the firm would only be eligible for ad-hoc allocation.
5. Tender Timelines ABU allocations Tender Dec 2016 Results Tender Nov 2016 evaluation process QC Scores 05 July – 30 By 05 Aug Tender Sep 2016 2016 closing date Tender 05 July 2016 briefing session 21 June 2016
Question and Answ er Session
How to get in touch with the AGSA www.agsa.c o.za Auditor - Ge ne r al of South Afr ic a F ollow the AGSA on T witte r : https:/ / twitte r.c o m/ Audito rGe n_SA
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