Technology Coordinator Webinar Illinois State Board of Education - - PowerPoint PPT Presentation

▶
technology coordinator webinar
SMART_READER_LITE
LIVE PREVIEW

Technology Coordinator Webinar Illinois State Board of Education - - PowerPoint PPT Presentation

Aug 02, 2023 550 likes •884 views

Technology Coordinator Webinar Illinois State Board of Education January 31, 2018 Whole Child Whole School Whole Community PARCC 2018 Administration Window March 5, 2018 to April 20, 2018 Check with your District Test Coordinator

slide-1
SLIDE 1

Whole Child • Whole School • Whole Community

Technology Coordinator Webinar

Illinois State Board of Education January 31, 2018

slide-2
SLIDE 2

Whole Child • Whole School • Whole Community

PARCC 2018 Administration Window March 5, 2018 to April 20, 2018

Check with your District Test Coordinator for your dates

2

slide-3
SLIDE 3
  • The key source for information is

parcc.pearson.com

3

Key Resource

Whole Child • Whole School • Whole Community

slide-4
SLIDE 4

4 Whole Child • Whole School • Whole Community

slide-5
SLIDE 5
  • Training site – Brown background

– Secure, Practice tests, Infrastructure Trial

  • Set up and use are optional but strongly encouraged
  • Live site – Blue background

– Secure, Live testing

  • Set up and use are required for online testing
  • Sites are identical, but completely

independent, setting up one does not set up the other

5

Training vs. Live

Whole Child • Whole School • Whole Community

slide-6
SLIDE 6

PearsonAccessnext (PAN)

  • Administrative portion of testing, the logistics of assessment are

handled here.

  • Blue is the “Live” site, Brown is the “Training” site

6

slide-7
SLIDE 7
  • PAN – PearsonAccessnext is the

administrative platform

– Web based accessed via browser

  • Administer tests, manage sessions, “resume” tests
  • TestNav 8 is the secure student test delivery

platform

– Installed on each student device

  • App based – need latest version – kiosk mode
  • <1% use Firefox browser based version

7

PAN vs. TestNav

Whole Child • Whole School • Whole Community

slide-8
SLIDE 8

Whole Child • Whole School • Whole Community

Changes to TestNav

  • No support for iOS 9.x and earlier

– iPad 2 & iPad 3 cannot be used to test in Spring 2018.

  • New versions of the TestNav app (1.6.x)
  • New version of proctor caching software (2017.16)
  • Windows 10S is supported (App in Windows Store)
  • Chrome OS ver. 63 is now supported (64 in testing)

– Chromebooks end of life, check the site for your devices

  • iOS 11.1 and 11.2 are supported

– iOS 11.0 - Security Issue and is blocked

  • Mac OS 10.13 is supported
  • Current list of supported OS

8

slide-9
SLIDE 9

Whole Child • Whole School • Whole Community

Supported Operating Systems

9

slide-10
SLIDE 10

Whole Child • Whole School • Whole Community

Current TestNav App Versions

10

Windows OS 1.6.5 Mac OS 1.6.5 Chrome OS 1.6.92 (New) iOS 1.6.3 (New) Android OS 1.6.5 Proctor Cache (Win & Mac) 2017.16

slide-11
SLIDE 11

Pearson Accessnext User Accounts

  • You may need to assist

– Tech Coordinator’s role cannot add users

  • Role based

– User Role Matrix

  • Must be managed on both Training and Live sites

– (Easy to do using Export/Import)

  • Use filters to see all users (Inactive, Disabled)

– It defaults to active users

  • 180 days password reset is needed
  • 270 days account is “Disabled” – easy to Enable

11 Whole Child • Whole School • Whole Community

slide-12
SLIDE 12

Adding Users – One at a Time

  • Setup

– Users – Create/Edit User

  • Organization
  • Role
  • First Name
  • Last name
  • Email

– Username = Email

  • Click Create

12 Whole Child • Whole School • Whole Community

slide-13
SLIDE 13

Adding Users – File Import

  • Setup

– Import/Export Data – Import/Export Data

  • Click Start

– User Export click Process

– Organization (col F) and Roles (col G) must be in exact format so “steal” from current file to create new users – Columns A-G are required to create a user – You can edit J and K to “Enable” users in an update – Column A: c = Create, u = Update

  • Save the file as CSV with a new name

– User Import

  • Browse to File (the User file you just saved)
  • Click Process

13 Whole Child • Whole School • Whole Community

slide-14
SLIDE 14
  • Does not require server class hardware

– Windows or Mac hardware only

  • Can set up at district, school or lab level
  • Does require a static IP on your “intranet”
  • Install latest software version to the “server”

– 2017.16 – If you had PC installed last year, purge the test content and uninstall old version first – Same PC can serve both Live and Training

  • But it must be “configured” on both sites

– Ports 4480 and 4481 must be open (firewall/filtering)

14

Proctor Caching (PC)

Whole Child • Whole School • Whole Community

slide-15
SLIDE 15
  • Log into PAN (Live or Training)

– Setup

  • TestNav Configurations
  • Task – select Create/Edit TestNav

Configuration

– Supply needed data – Port is always 4480

  • Click Create

15

Proctor Cache Configuration

Whole Child • Whole School • Whole Community

slide-16
SLIDE 16
  • Very strongly recommended for

Chromebooks and iPads

  • Part of TestNav configuration

– Requires an SFTP – Provides additional safety net

  • Primary save is on device

16

Secondary Save Location

Whole Child • Whole School • Whole Community

slide-17
SLIDE 17
  • Once you have created a TestNav

Configuration, the Configuration Identifier is populated

– Unique for Live vs. Training – Used with App Check

  • See next slide

17

Configuration Identifier

Whole Child • Whole School • Whole Community

slide-18
SLIDE 18

TestNav App Check

  • App Check is a quick way from a testing device to

check for correct TestNav version, a secure connection to Pearson and your Proctor Cache

– Start TestNav – Upper right click arrow by “User Dude” – Select App Check – Enter Configuration Identifier

  • In PAN go to - Setup/TestNav Configurations
  • Select your setup
  • Create/Edit and scroll down to find Configuration Identifier

– Click Run App Check

18 Whole Child • Whole School • Whole Community

slide-19
SLIDE 19

App Check Screen Shots

19 Whole Child • Whole School • Whole Community

slide-20
SLIDE 20
  • Training –Became available in November
  • Live – Will be available Feb 26th

– Can be done by Tech Coordinator and District or School Test Coordinator

  • Critical to decide who will push “The Button”
  • Must be done before testing

– Proctor Caching must be “running” – Can cache up to 10 “tests” at a time – Verify that you have all “green” lights

20

Precaching Content

Whole Child • Whole School • Whole Community

slide-21
SLIDE 21

21

Precaching Screen Shots

Whole Child • Whole School • Whole Community

slide-22
SLIDE 22

Infrastructure Trial/Practice

  • The best testing of your setup is done with an

Infrastructure Trial

– Work with Test Coordinator to determine scope – Done in the Training Site (Brown background) – Training site has to be “configured” and students have to be created

  • TestNav Config., Users, Students and Sessions

– Can also serve as practice for students and test administrators – Uses all of the functionality of “Live” testing (Blue background)

  • Secure TestNav
  • Proctor Caching
  • Prepare, Start, Unlock
  • Student Test Ticket
  • Accommodations

22 Whole Child • Whole School • Whole Community

slide-23
SLIDE 23

Note: You must have “Student Test Update Role” to import a Student Registration file

  • Three options

– Use “Generate Sample Students” task

  • Max of 99 at a time, have to place them into sessions

– Every student’s name is “New Student”

– Load mock “realistic” student data

  • Takes time (or use my 1000 student data set)
  • Will not mirror your school exactly

– “Clone” your data from the Live site

  • Contains secure student information (PII)
  • Real student names, sessions, accommodations

23

Loading Students to Training

Whole Child • Whole School • Whole Community

slide-24
SLIDE 24
  • Training Site Only!!

– Setup

  • Select Students
  • Task
  • Select Generate Sample Students
  • Click Start

– Provide needed data

  • Click Generate

24

Generate Sample Students

Whole Child • Whole School • Whole Community

slide-25
SLIDE 25

Examples, templates and sample data will be posted on ISBE site February 5th

  • Consider adding a student by hand to Training
  • Setup

– Import/Export Data

  • Task Select Import/Export Data

– Export a Student Registration file

  • This will contain all needed headers.
  • Formatting is a little tricky see tip sheet
  • Add the required data (see Excel Template)

– Use a tool like Mockaroo

  • Save as CSV

– Import your Student Registration FIle

25

Create Mock Data – Training Site

Whole Child • Whole School • Whole Community

slide-26
SLIDE 26
  • Export students from Live and import to Training

– Log into Live Site

  • Setup

– Import/Export Data – Import/Export Data » Click Start – Select Student Registration Export click Process » Once export is complete save file to local drive

– Log into Training

  • Setup

– Import/Export Data – Import/Export Data » Click Start – Select Student Registration Import click Process

26

Clone Student Data

Whole Child • Whole School • Whole Community

slide-27
SLIDE 27
  • Extensive set of error messages

– Most common types of errors

  • Early Warning System Errors (1000)
  • Application Errors (3000)
  • Determine how errors will be addressed

– How much will school staff handle vs technology – Do have a disaster plan in place – Infrastructure Trial will minimize issues and help you prepare

27

Errors

Whole Child • Whole School • Whole Community

slide-28
SLIDE 28

Issues/Errors - 2

  • Complete list of Error Codes
  • Two new error codes
  • 3020: Command+Option+Esc
  • 3022: Ctrl+Alt+Del
  • “TestNav has detected that Ctrl+Alt+Del has been typed.

TestNav has been shut down. You may need assistance from your test monitor to restart the test.”

  • Other Common Errors

– 3005: TestNav has detected that another application attempted to become the active window

  • Low battery warning
  • Automatic update

28 Whole Child • Whole School • Whole Community

slide-29
SLIDE 29

29 Whole Child • Whole School • Whole Community

TestNav Expected Behaviors

Not all problems have error messages, and not all problems are technical issues.

  • The TestNav Expected Behaviors document is available on Avocet. It is

designed to help users who encounter behaviors in TestNav that are different than anticipated or do not appear to be working properly, but are non-critical limitations or are working as designed. Examples:

  • The Notepad cannot be resized
  • The Exhibit cannot be resized
  • Students cannot Copy/Paste passage text in ELA assessments, only text that

they write themselves

  • A question still appears as Not Answered in the Review menu unless all parts of

the question are answered

  • The Magnifier tool will not magnify the display on the TI-84 Graphing Calculator
slide-30
SLIDE 30
  • Do not hesitate to call support

– Support Desk will provide a “ticket #” –save it – Provides an easy path for escalation if needed – Right side of PAN home – Also have a chat feature

30

Final Tips

Whole Child • Whole School • Whole Community

slide-31
SLIDE 31

Glossary of Terms

  • SIS: Student Information System – database at

ISBE – the database of record

  • PAN: Pearson Accessnext – Pearson’s student

database to administer the assessment

  • TestNav: Pearson’s software that administers

the online assessments

  • PNP: Personal Needs Profile – accessibility

features and accommodations used by students during the test administration

31 Whole Child • Whole School • Whole Community

slide-32
SLIDE 32

32

Contacts

ISBE Assessment Office

  • 866-317-6034
  • www.isbe.net/Pages/Assessment.aspx
  • assessment@isbe.net

SIS Helpdesk

  • 217-558-3600 (option 3)
  • www.isbe.net/Pages/Student-

Information-System.aspx

PARCC Support Center

  • 888-493-9888
  • parcc@support.pearson.com

LTC (Learning Technology Center)

  • ltcillinois.org
  • netspecs@ltcillinois.org

Join our Listservs!

  • Assessment Listserv: Send a blank email with “SUBSCRIBE”

in the subject line to assessment@isbe.net.

  • Technology Point-of-Contact Listserv: Send a blank email with “SUBSCRIBE” in

the subject line to jbaiter@isbe.net.

Whole Child • Whole School • Whole Community