T own Meeting TUESDAY APRIL 14TH, 2020 7:00 PM Agenda Roll ll - - PowerPoint PPT Presentation

Virtual April T

• wn Meeting

TUESDAY APRIL 14TH, 2020 7:00 PM

Thank you for joining ing! Please ase place e your r phones s on MUTE TE until public c comment!

• mment!

Agenda

❑Roll ll Call ll ❑Pl Pledge edge of f Alleg legiance iance ❑Consen sent t to to the Agend nda

❑Approval al of the March h 10, 2020 20 Regula lar r Town Meetin ing g minutes es ❑Approval al of the March h 24, 2020 20 Board d Work rk Session ion minutes ❑Approval al of the Treas asurer's r's Repor

• rt,

t, as as of March ch 31, 2020. 20.

The Pledge of Allegiance I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands,

• ne Nation under God, indivisible,

with liberty and justice for all.

Agenda

❑Depar partm tment ent Repor eports ts — Finance, Public Safety, Public Works, and Clerk’s Office ❑Commit mittee Repor ports ts — Hist storic

• rical

al, , Events, ts, Su Susta tainabl inable e Communities, unities, CER ERT, , Fire. ❑Commissione missioner Rep epor

• rts

ts

Treasurer's Report

Tot

• tal

al Cash ash on Hand and in Banks $ 6 674,58 ,581.9 1.98 8

Town of Upper Marlboro

Profit & Loss March 2020

REVENUE FINES, LICENSES, PERMITS $22,059.53 GRANTS $0.00 INTERGOVERNMENTAL $7,842.67 OTHER REVENUE $2.78 TAXES $4,265.69 TOTAL REVENUE $34,170.67 EXPENSES GENERAL GOVERNMENT $50,514.46 PUBLIC SAFETY $41,764.95 PUBLIC WORKS $21,254.96 TOTAL EXPENSES $113,534.37

Narrativ tive: The month of March as we all know was rough to endure. We’ve experienced the lowest amount of revenue collected since acquiring the new parking meters with increased

• enforcement. Roughly a 30% lost in
• revenue. Other items that may not

show now but will be affected in the months to come are earned income taxes, real estate taxes and state mandated revenues.

• 1. COVID-19 Expenses
• 2. Weathering the financial hardship
• 3. FY2021 Budget Schedule

Town of Upper Marlboro Budget vs. Actuals

$233,781.79 $339,935.00 68%

$33,978.15 $550,829.00 6%

$23,171.70 $41,315.00 56%

$142,437.80 $341,432.00 41%

$758,275.62 $852,209.00 89%

$1,191,645.06 $2,125,720.00 56%

$838,966.19 $1,186,517.00 70%

$233,843.40 $560,122.00 41%

$203,406.31 $379,081.00 54%

$1,158,500.18 $2,125,720.00 54% Committee Overview Historical Committee $306.46 $1,500.00 20% CERT Team $238.45 $1,500.00 16% Events Committee $5,974.84 $12,500.00 48%

Public Safety Report

Incident idents s Repo eported d in Town wn: Last st Month th Incide idents ts:

Warrant Service 1 Unknown Trouble 1 Suspicious Person 2 House Alarm 1 Business Alarm 1 Accident Report 1 Fraud Report 1 Suspicious Vehicle 2 Found Property 1 House Alarm 1 Business Alarm 1 Check on Welfare 1 Hit & Run Accident 1 Disorderly Person 1

• The new Police SUVs were equipped with lights and striping.
• Chief Burse participated in several conference calls with the Prince

George’s Chiefs Association discussing the COVID-19 virus.

• Chief Burse, Sgt. Irby, and Cpl. de Barros assisted the County

Police with the arrest of a suspect wanted for attempted murder.

• Chief Burse participated in several conference calls with the

County Office of Emergency Management about COVID-19.

• Chief Burse, Sgt. Irby, Cpl. De Barros, and Code Officer Stewart

passed out flyers related to the COVID-19 to Town residents.

• Chief Burse participated in several conference calls with Maryland

State Police and the Governor’s Office about COVID-19.

• Chief Burse, Sgt. Irby and Cpl. deBarros conducted high visibility

patrols during the Stay at Home Order.

• Chief Burse was trained on a new computer reporting system

mandated by the State of Maryland and Federal Bureau of Investigation.

Public Works Report

❑Capita tal Improveme ments nts -Public Works Superintendent ed site visits for electricians for TH miscellaneous issues. PPE Items for staff were administered. The March MML-PWA joint meeting in Gaithersburg was cancelled amid COVID-19 social distancing concerns. Cleaning crew was moved to a once per week schedule to offset the cost increase of deep cleaning and disinfecting. ❑ Mainte tenance and Beautificati ation – Town properties were aerated, seeded, and placed on a two-week cut interval to allow seeds to germinate and take root. Red stars and variegated liriope were planted, and mulching began at TH. One downed tree was removed from backlot butting up Spring Branch. ❑ Street t and Sidewalk k Repairs – A boom lift was rented to allow crew to install a solar powered LED streetlight on the residential portion of Old Mill Rd to address lighting issues. Herbicide was taken out of storage and mixed in preparation for sidewalk treatments, which will take place when we have a stretch without rain. ❑Trainings – PW team was familiarized with COVID-19 symptoms and urged to stay home should they display any of those

• symptoms. Crew was also trained on daily disinfecting procedures of vehicles and office area. Social distancing is applied

whenever applicable. ❑ Ref efuse Ac Accumulati ation

• ns – Bulk day accumulations for solid wastes (Landfill) are: 12.84 tons. Bulk day accumulations for yard

waste collections are: 4.77 tons.

Events Committee Report

❑Due to current circumstances, Marlboro Day will be cancelled. It will return in Spring 2021. ❑We're planning to continue our summer movie series beginning on Saturday, June 27th. ❑With social distancing possibly remaining an issue, we're currently planning to do our movie nights as drive-in movie events. ❑We've gotten multiple quotes for a community shred event which have been sent to Town administration. ❑Trunk or Treat on Main Street is currently planned for Halloween, Saturday, October 31st. ❑We meet on the first Thursday of each month (currently remotely) and welcome new volunteers and participants.

Historical Committee Report

❑March and April Archive Sessions cancelled ❑April 4, 1870 -- Town's 150th anniversary of incorporation ❑April 18th History of Education cancelled ❑May Quarterly will be held via teleconference ❑June Archive Session -- TBD ❑June -- Memories and Morsels on Main Street has been postponed indefinitely ❑Purchased Walking Tours -- Have not picked them up

Sustainable Communities Report

❑Facade Improvement Plan Update ❑Town of Upper Marlboro Sustainable Communities Designation ❑Eligible Grant Applications

Other Committee Reports

❑CERT Team ❑Marlboro Volunteer Fire Department

Commissioner Reports

❑Commissioner Kai Bernal-LeClaire ❑Commissioner Wanda Leonard ❑President Linda Pennoyer

Business Agenda

Public comment will be taken prior to Business line items (2 minutes per item) ❑Ordi dina nanc nce 2020-03: : Personne nel l Sys System em Standa ndards ds (Boar ard d vot

• te)

❑Resolutio ution 2020-09 09: : Main Stree eet t Maryla yland nd Affi filia liate e (Boar ard d vot

• te)

❑MD Manager r Circui rcuit t Rider r Pr Progra ram m Su Suppor

• rt

t (Boar ard d approval) al) ❑Resolution ution 2020-10 Media ia Relati tions/

• ns/ and RFP

P #UM 2020-01 Award d (Boar ard vot

• te)

❑Resolutio ution 2020-11 11 Town Solar r Insta talla llati tion/

• n/ and RFP #UM 2020-03

03 Awar ard (Boar ard d vot

• te)

❑FY2021 1 Budget t Pr Proc

• cess

ess (Boar ard d discuss ussio ion) n) ❑Town wn response

• nse to

to COVI VID-19 (Boar ard d discuss ussion ion) )

Agenda Item: Ord 2020-03

❑Ordina inance ce 2020-03 03: : Personnel rsonnel Syst System m Standar andards ds ❑AN ORDINAN NANCE E TO ES ESTABLISH LISH A PER PERSON SONNEL EL SYSTEM TEM WITH H CER ERTAIN N GUIDELI ELINES ES, , PAYGRADES, DES, STANDARD ARDS S AND PR PROCED CEDURE URES S FOR THE E EM EMPLOYEES EES OF THE E TOWN OF UPPER ER MARLBOR BORO. ❑Introd

• duced

uced at at March 10th

th Town

wn Meetin ting. g.

Agenda Item: Res 2020-09

❑Res esolution ution 2020-09: : Mai ain Street t Mar aryland Affiliate ❑A R RESOLUTI UTION OF T THE T TOWN BOARD OF CO COMMISSIO SIONER ERS S OF T THE TOWN OF U UPPER MARLBORO TO AUTHORIZ RIZE PARTI TICIP CIPATI TION N IN THE MA MAIN STREET T MARYLAND AND AFFIL ILIA IATE TE PROGRAM. ❑Mai ain Street t Mar aryland nd is a c a comprehensiv nsive downt ntown wn revitaliza zati tion

• n program

m creat eated in 1998 by the Maryland and Departm tment ent of Housi sing ng and Commun unit ity y Developm

• pmen

ent. t. ❑Resolut ution ion would d allow w the e Town to to complete e and submit it an applicati tion

• n to

to join n the e Main Stree eet Maryland and Program as as an an affil ilia iate. ❑Town currentl ntly y does es not qual alify fy to to be a e a f full Mai ain Street t Communi unity y due e to to the e 1,000-populati tion

• n

requi uirement. ement.

Agenda Item: Circuit Rider Program

❑The Maryla yland nd Town wn Manag ager er Circu cuit it Rider er Program am ass assists ts small l to town wn and city gov governm nmen ents ts wi with h buildin ding their ir adminis nistra trati tive e capaci acity. . The pro rogra ram m pro rovi vide des s grants nts to to hire prof rofess essio iona nal l staff ff to to work as a “circuit rider” to multiple towns assisting with specific municipal functions and activities. ❑Small ll municip icipaliti alities s with h popula lati tions ns of 5,000 00 or less are eligible ible. ❑Town lookin ing to to partn tner er with the Town of

• f Morni

ning ngsid ide to to share a grant nt manager er. ❑Board d would ld have to to pass ass a fo formal mal Resolut ution

• n of support

t at at a f futur ure e meeti ting ng fo for r the full l applic icati tion.

• n.

Agenda Item: Res 2020-10

❑Resolution ution 2020 2020-10: : Media a Relatio tions ns Contract act Approval al ❑A RESOL OLUT UTIO ION N OF THE TOWN BOAR ARD OF COMM MMIS ISSIO IONE NERS S OF THE TOWN OF UPP PPER R MARLBO LBORO O RENEWING ING A C CONTR TRACT T WITH H FELDMANN MANN COMMUNICA MUNICATIONS TIONS STRATEGIES, TEGIES, LLC TO CONTINUE TO SERVE AS THE TOWN’S MEDIA RELATIONS FIRM CONTRACT. ❑Town relea eased ed an RFP fo for r at at least ast 15 days ys and receiv ived ed only ly one submis issio ion. n.

Agenda Item: Res 2020-11

❑Resolution ution 2020 2020-10: : Town wn Hall Solar Panel Insta talla llatio tion n ❑A RESOL OLUT UTIO ION N OF THE TOWN BOAR ARD OF COMM MMIS ISSIO IONE NERS S OF THE TOWN OF UPP PPER R MARLBO LBORO O TO AWARD RD A C CONTR TRACT T TO INSTAL ALL L SOLA LAR R PANELS S ON THE ROOF OF OF TOWN HALL. L. ❑Town relea eased ed an RFP fo for r at at least ast 15 days ys and receiv ived ed 5 su submis issio ions. ns.

Firm System Size Production Price Notes Power Factor 9.63KW 12,000KW/yr $19,000 Altenergy 8.47KW 10,642KW/yr $23,500 Also includes educational kiosk Puresolar 19.88kw 23,796KW/yr N/A Advised $24,000 budget not competitive KW Solar 9.60kw 12,731KW/yr $24,000 Keystone Power Project was too small for their firm.

Agenda Item:FY2021 Budget Process

❑Board d & Staff aff discuss ussed ed proje

• ject

cted ed revenu nue e fo for the FY21 Budget t at at the March ch Worksessi ession.

• n.

❑Direct ector

• r of Financ

nce e met et with Public ic Works & P Police ce regar arding ing their ir budget request ests. s. ❑Staff aff will presen ent a draft ft FY21 Budget fo for the Board to to revi view at at April il Worksess essio ion. n. ❑FY21 Budget and and Ordina inanc nce e wi will be be introd

• duc

uced ed at at the May Town wn Meetin ting, , open fo for Public ic Comme ment. nt. ❑Budget to to be be pass assed at at the June Town Meeting eting.

Agenda Item: COVD-19

❑Em Emer ergen gency cy Ord rdin inanc ance e 2020-04 Em Emer erge gency ncy Opera eratio ions ns was was introd

• duc

uced ed and d pas assed ed at at March ch Board Work rkses essio ion. n. Allowed d the Presiden esident to d decla clare e a local al Stat ate e of Em Emer erge genc ncy. . Pro roclama clamation ion iss ssued ued on 3/25/2 /20 ❑Town Staff f have a sufficien fficient Pr Prot

• tectiv

ective Equipmen uipment fo for Police ice & Public lic Work rks fo for the time e being ing, workin ing g to l locate e and d order rder addit ditional ional PP PPE E and d cleanin eaning g supplies pplies. ❑Working ing closel

• sely with Count

unty & Stat ate to to get et info forma rmation ion out to residen idents. . Week eekly conferenc ence e calls lls. ❑Town n webs bsite ite and d Social ial Media dia has as va valua uable ble info forma rmatio ion n ❑Town Hall staff working in “remote mode” with staff able to work fully from home. Call 301-627-6905 or email ail Info fo@Up @Upper perMarlb MarlboroMD

• MD.go

gov fo for Town n Staff f as assis istanc ance ❑Call ll 301 301-352-1200 (Non-Eme mergen ency cy) ) or 911 (Em Emer ergenc ency) ) fo for Town n & Count nty Police ice as assis istance ance. ❑Waiting iting on equipme uipment nt to be deliv liver ered d to e establis ablish h self lf-he health alth-sc screen eening ing stat ations ions at at Town wn Hall ll & P Public blic Works s fo for ess ssent ential ial staf aff f to s scree een n thems mselv elves prio ior r to e enterin ering g the workpla place ce.

Agenda Item: Administrative Updates

❑Legisla gislation tion, , Project ects s and d In Initia tiativ tives es ❑General neral Comm mmission issioner er & Staff ff item tems

GENERAL PUBLIC COMMENT

3min per resident limit

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