Superintendent's Proposed Capital Improvement Plan FY 2017 FY 2026 - - PowerPoint PPT Presentation

Superintendent's Proposed Capital Improvement Plan

FY 2017 – FY 2026 November 10, 2015

CIP Development Process

• CIP is a plan, not a budget
• Cost information included for first five years
• f the CIP
• Plan updated annually based on the most

current information available related to facilities & changing programs

Percentage of Enrollment Change 2006-16

0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% 4.5% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Student enrollment increase: 1,483 students

Facility Condition Study

• Facility Condition Index (FCI) performed by

Faithful + Gould, an architectural/engineering consulting firm

• FCI provides a current assessment of

buildings and facilities

FCI – Capital Evaluation Criteria

• Faithful + Gould report determined the

condition of building components

– HVAC, roof, infrastructure (paint, carpeting, tile), electrical, plumbing

• Rating determined for each facility based on

industry standards

FCI: Capital Evaluation

School FCI Condition Rating

Norge Elementary 0.19 Good Stonehouse Elementary 0.11 Good Clara Byrd Baker Elementary 0.11 Good Berkeley Middle 0.10 Good Rawls Byrd Elementary 0.09 Excellent Lafayette High 0.09 Excellent Jamestown High 0.08 Excellent James River Elementary 0.08 Excellent Toano Middle 0.08 Excellent Matthew Whaley Elementary 0.07 Excellent D.J. Montague Elementary 0.07 Excellent Warhill High 0.05 Excellent Matoaka Elementary 0.05 Excellent Lois Hornsby Middle 0.04 Excellent

• J. Blaine Blayton Elementary

0.02 Excellent Division FCNI 0.08 Excellent: 0 to 0.09 Good: 0.10 to 0.25 Fair: 0.26 to 0.49 Poor: 0.50 to 0.95 Replace: >0.95

Included in Scope

• System condition index
• Facility condition index
• Review of maintenance
• Probable construction costs

for:

– System repairs – Upgrades and replacements

• Recommended timeline

Excluded in Scope

• Requests from Principals &
• ther staff
• Maintenance staff

recommendations

• External engineer

recommendations

FCI Scope

Two possible approaches to replacement of division assets and infrastructure:

• Life-Cycle Approach
• Component Replacement Approach

Replacement Approaches

• Replaces entire asset at one time
• Ensures warranty coverage for catastrophic

failures

• Maintains current staffing for maintenance

and servicing of assets

Life-Cycle Approach

• Replaces components of systems as needed
• Extends refurbishment cycle over several

years vs. performing refurbishments in one year

• Requires additional staff to support and

maintain large assets

Component Approach

Norge Elementary

• Life-cycle:

– Refurbishment in FY18 – Estimated cost: $1,648,000

Norge Elementary

• Component:

– Vinyl flooring and painting in FY21

• Estimated cost:

$1,029,165 – Carpet in FY22

• Estimated cost:

$289,819

Refurbishment Approaches - Example

CIP Replacement Cycle

Current Replacement Cycle Proposed Replacement Cycle Roof (Shingle) 20 - 25 years Roof (Shingle) 20 - 25 years Roof (Metal) 30 years Roof (Metal) 30 years HVAC 20 years HVAC 20 years Refurbishment (All Carpet, Tile, Painting) 14 years Carpet 8 years Tile 8 years Paint 8 years

FCI recommendation of 15 additional trades staff

– 8 HVAC Technicians – 2 Plumbers – 2 Electricians – 2 Carpenters – 1 Roofer

Estimated annual cost for additional staff: $1.1 million plus tools and division vehicles

Cost Analysis of Additional Staffing

• Not recommending 15 additional staff

members

• Proposing acceptance of component

replacement for refurbishments (painting, carpet, tile)

• Years beyond FY 2017 assume 3% rate of

escalation

• 10-Year Capital Improvement Plan does not

address elementary capacity

Assumptions

$14,102,039 or 51% of Total Five-Year CIP

Major Mechanical/Maintenance (Life-Cycle)

Roof Replacement Norge Elementary Stonehouse Elementary Berkeley Middle Lafayette High HVAC Replacement Norge Elementary Stonehouse Elementary Berkeley Middle Jamestown High Entrance Redesign Rawls Byrd Elementary D.J. Montague Elementary Norge Elementary Stonehouse Elementary Berkeley Middle Toano Middle Lafayette High Jamestown High

$3,361,391 or 12% of Total Five-Year CIP

WJCC/FCI Projects (Component)

Chiller/Boiler/Hot Water Heater Replacement Rawls Byrd Elementary Matthew Whaley Elementary Stonehouse Elementary Berkeley Middle Warhill High Renovations/Window Replacement Clara Byrd Baker Elementary Norge Elementary Berkeley Middle Toano Middle Cooley Field Electrical Replacement Rawls Byrd Elementary Berkeley Middle Lafayette High Jamestown High

WJCC/FCI Projects (Component)

Walk-In Refrigerator/Freezer Replacements Toano Middle Lafayette High Jamestown High Exterior Repairs/Playground Replacements/Bus Loop Canopy/Equipment Clara Byrd Baker Elementary Rawls Byrd Elementary Division Combined Projects D.J. Montague Elementary Stonehouse Elementary Refurbishment (Carpet, Tile, Paint) Rawls Byrd Elementary D.J. Montague Elementary Norge Elementary James River Elementary Matoaka Elementary Stonehouse Elementary Toano Middle Lafayette High Warhill High

$7,371,871 or 28% of Total Five-Year CIP

$2,572,396 or 9% of Total Five-Year CIP

Facilities – New Construction

Facilities High School Capacity Expansion - Design

Proposed Projects FY 2017-21

Fiscal Year Total Proposed CIP Projects FY 2017 5,572,318 FY 2018 4,987,716 FY 2019 6,326,824 FY 2020 2,807,350 FY 2021 7,713,489 Total

27,407,697

• November 17, 2015 – Public Hearing on the

Proposed Superintendent’s CIP

• December 15, 2015 – Adoption of CIP by

School Board

Upcoming CIP meetings