SUMMARY Nutrition Service Plan Screen Breastfeeding Screen Changes - - PDF document
9/24/2019 MI-WIC RELEASE 8.2 REMINDER WEBCAST September 26, 2019 PRESENTED BY: MAGGIE TIGNANELLI, MS, RD KRISTINA RESSLER, MPH Nutrition Consultant HEATHER SANDERS, MA, CLS WIC SYSTEM REQUIREMENT COORDINATOR Public Health Consultant TARA
PRESENTED BY: KRISTINA RESSLER, MPH WIC SYSTEM REQUIREMENT COORDINATOR TARA FISCHER, MS, RD NUTRITION CONSULTANT MAGGIE TIGNANELLI, MS, RD Nutrition Consultant HEATHER SANDERS, MA, CLS Public Health Consultant
September 26, 2019
High Risk Care Plan Risk Revisions Notification Updates Nutrition Service Plan Screen Breastfeeding Screen Changes System Equipment Inventory Report Changes T echnology Update
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Daily Schedule, Quick Scheduler, Schedule Appt Screens
A ‘System Note’ column has been added to the Past and Future Appointment Grids.
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this column if an appointment has been moved. The note will say: “Appointment has been moved from {Appointment Date} by {username}.”
The ‘Appointment Cancellation’ Notice will only be generated when the cancel Appt. pop- up selection is yes, the appointment is greater then 7 days in the future, client ID is not
New Notifications have been added:
‘End of Certification for Request/not interested’:
Conditions that generate: client terms with ‘term reason’ ‘Request/Not interested’. This notice will be sent the following END of DAY processing of term date.
‘End of Certification for Failure to Recertify’:
Conditions that generate: client with term reason ‘Failure to Recertify’ and no future appointment scheduled. This notice will be sent the following END of DAY processing of term date.
Changes to EDUO & EDUT notifications
EDUO appointment will now generate by appointment:
EDUO notification is no longer correlated with BVT Date.
Letter will be sent 7 days before scheduled appointment, text and voice call will generate 1 day before scheduled appointment.
EDUT appointment will not generate by appointment:
EDUT notification is no longer correlated with BVT Date.
Letter will be sent 7 days before scheduled appointment, text and voice call will generate 1 day before scheduled appointment.
CSFP has been removed from the dual enrollment filters.
The screens and reports from ‘Resolved CSFP Dual Enrollment’ in the Miscellaneous dropdown menu have been removed.
The notification for WIC/CSFP Dual Enrollment has been removed.
BE/BP/NPP Medical Information Tab Pregnant Medical Information Tab
New Question #15 in Nutrition History Old Question #15 in Nutrition History
Old Questions in Nutrition History New Questions in Nutrition History
The ‘Outreach NSP Management’ screen in the Admin Module will now be referred to as the ‘Nutrition Services Plan’ screen.
The screen will contain 3 tabs to track Nutrition Service Plans:
Nutrition Education Plan
Breastfeeding Plan
Outreach Plan
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NUTRITION SERVICES PLAN
The ‘Outreach Plan’ tab will keep the same format and functionality as the previous ‘Outreach NSP Management’ screen.
A ‘Planning and Tracking Report’ button has been added to the screen to view the PDF
current tab.
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NUTRITION SERVICES PLAN
The ‘Outreach Activity Log’ pop-up will have the following changes:
‘Activity Code’ renamed to ‘Activity’
‘Where Referral’ renamed to ‘Activity Site’ –Will be a free type field
Remove ‘Planned Activity Date’
Rename ‘Actual Activity Date’ to ‘Activity Date’
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NUTRITION SERVICES PLAN
The Nutrition Education Plan will be formatted similarly to the Outreach Plan. It will consist of:
Objective – Free type field
Person Responsible – Free Type Field
Projected Completion Date – Free Type Field
Evaluation Method – Free Type Field
A ‘Planning and Tracking Report’ button has been added to the screen to view the PDF of the Planning and Tracking Log Report for current tab.
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NUTRITION SERVICES PLAN
The ‘Nutrition Education Plan Activity Log’ screen will contain:
Activity – Free Type Field
Activity Date
Evaluation – Free Type Field
Post Activity Notes – Free Type Field
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NUTRITION SERVICES PLAN
The Breastfeeding Plan will be formatted similarly to the Nutrition Education Plan. It will consist of:
Objective – Free Type Field
Person Responsible – Free Type Field
Projected Completion Date – Free Type Field
Evaluation Method – Free Type Field
A ‘Planning and Tracking Report’ button has been added to the screen to view the PDF of the Planning and Tracking Log Report for current tab.
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NUTRITION SERVICES PLAN
The ‘Breastfeeding Plan Activity Log’ screen will contain:
Activity – Free Type Field
Activity Date
Evaluation – Free Type Field
Post Activity Notes – Free Type Field
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NUTRITION SERVICES PLAN
Reports for all Nutrition Service Plans will be available in the Admin Module, in the Reports dropdown menu, under the submenu ‘NSP Planning and Tracking Logs’.
Reports will include:
Breastfeeding Planning and Tracking Log
Nutrition Education Planning and Tracking Log
Outreach Planning and Tracking Log
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NUTRITION SERVICES PLAN
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NUTRITION SERVICES PLAN
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NUTRITION SERVICES PLAN
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The ‘BF Assessment’ screen will now follow the ‘Medical’ screen on the Guided Script.
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The system will no longer stop staff from tracking breastfeeding statistics for IFF children.
i.e. An IFF client can say ‘yes’ to the question ‘Is this child currently breastfed?’ and still be able to be assigned an IFF Package.
Breastfeeding Assessment screens will be required when ‘Is this child currently breastfed?’ is yes (regardless of client category).
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If the client category is ‘IFF’ and staff answer ‘Is this child currently breastfed?’ as ’yes’, they will receive a pop-up message upon selecting ‘Save’ or ‘Next’ to confirm.
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ARCHIVED SYSTEM EQUIPMENT INVENTORY WEBCAST FROM JUNE 6 AT 9:30AM FOR SPECIFICS REGARDING THE REVIEW PROCESS, UPDATED SCREENS AND UPDATED POLICY.
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The ‘Print List’ button on the ‘LA Equipment Inventory’ screen will now export an Excel Spreadsheet containing all columns from the Details Pop-up and All the Rows from grid for easier review.
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The ‘Equipment Details’ pop-up has been added to show all information for the equipment.
An ‘I’ icon is available next to each field to help provide a definition as well as helpful guidance on where to find the information.
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Staff will now be able to transfer equipment between clinics using the ‘Transfer Equipment’ button.
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User to select equipment on main grid using the select column and then click the ‘Transfer Equipment’ button.
User to select clinic to transfer equipment to, from dropdown at bottom of screen and click ‘Save’.
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The ‘LA Equipment Inventory Review Report’ will now have the option to select the ‘year’ when running the report. This will allow the user to see the Equipment Inventory Review for previous years.
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The report ‘Complete Alphabetical Listing of WIC Authorized Persons and Enrollees’ title will now read on two lines: Complete Alphabetical Listing Of WIC Authorized Persons and Enrollees
In order for all screens to match, the report dropdown menu and the report parameter screen will now read as “Complete Alphabetical Listing”.
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The report ‘User Role History by Staff Member’ will now be able to run based
will allow supervisors to see what roles staff had on any given date.
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The report ‘User Role History by Staff Member’ will now have additional fields, including:
‘Clinic’: to display the clinic in which the role is assigned
‘Requested By’: to display the user ID of the staff who requested the role (Applicable for State Level Roles)
‘Expiration Date’: to display the role expiration date
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The report ‘User Role Report’ will now have the option to be run for active or inactive staff members.
Inactive staff will display on the menu as greyed out but can still be selected.
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THE E-FORMS MODULE WILL BE UPDATED WITH NEW TECHNOLOGIES. THIS UPDATE WILL BE INTRODUCED INTO THE CLINIC AND ADMIN MODULESWITH THE FEBRUARY 2020 RELEASE.
TECHNOLOGY UPDATE – E-FORMS
Staff will now be able to maximize the MI-WIC window for the E-Forms module to fill the entire screen.
Staff will now be able to zoom in and out
enlarging as you zoom in.
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TECHNOLOGY UPDATE – E-FORMS
Click on any column to sort by that column.
Click once to sort in ascending order.
Click twice to sort in descending order.
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TECHNOLOGY UPDATE – E-FORMS
Filter options are now available at the top of many column to allow the user to filter the grid based on the entered criteria.
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TECHNOLOGY UPDATE – E-FORMS
Paging Technology
The Agency Orders Screen will now load by pages of 15.
This will decrease the amount of time needed to load the screen.
Navigate to the next page using the options at the bottom of the screen.
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TECHNOLOGY UPDATE – E-FORMS
Buttons across the E-Forms module have been updated:
Buttons are now able to be read by screen readers for visually impaired.
Buttons now have ‘Alt Tags’ to facilitate key board shortcuts.
Press the Alt button and the letter underlined on the button to select without clicking.
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Release will be available to clinics starting Monday October 14
Do Not Schedule appointments on October 12th Do Not plan to access MI-WIC until Monday October 14
1. Local agencies must schedule applicants/clients within the following timeframes, with consideration of client needs:
and their families must be notified of their eligibility or ineligibility within 10 calendar days of the date of first request for Program benefits.
date of the first request for program benefits.
PLEASE SUBMIT YOUR QUESTIONS USING THE LINKS BELOW.
For further questions, please contact:
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Kristina Ressler, MPH System Requirement Coordinator ResslerK@Michigan.gov 517-335-5633 Heather Sanders, MA, CLS Public Health Consultant SandersH@Michigan.gov 517-335-9156 Maggie Tignanelli, MS, RD Nutrition Consultant TignanelliS@Michigan.gov 517-335-8914 Tara Fischer, MS, RD Nutrition Consultant FischerT1@Michigan.gov 517-335-4286