Strategy of the Electronic System of Doc Flow Civil Service Bureau - - PowerPoint PPT Presentation

Strategy of the Electronic System of Doc Flow Civil Service Bureau

Maka Kurtanidze Head of Declarations Processing Department Tbilisi 2012

Overview

Past deficiencies in document processing Case management today Ministries that use the Electronic System of Doc Flow Statistics of Electronic System of Doc Flow use Future Plans Data Exchange schematics Technical standards for interoperability Priorities of the Electronic System of Doc Flow Roadmap for the development process

Past deficiencies in case processing

 Entry of correspondence into journals  Difficulty in correcting mistakes within the registered document  Storage space required (archive, storage rooms etc.)  Lack of protection for documents  Difficulties in tracking, finding and controlling document flow  Human and material costs  Protracted procedures  Risks of document forgery  Difficult to keep statistics  High probability of errors

Case processing today

Decree of the Government

• f Georgia:

State agencies started to implement electronic systems

• f case processing

Demand for electronic case processing has risen sharply Exchange of data between doc flow systems in test mode

National Agency of Public Registry

Ministry of Agriculture Ministry of Sports and Youth Affairs

2007: National Agency of Public Registry Ministry of Justice, Prosecutor’s Office Ministry of Economic Development Ministry of Health, Labor and Social Affairs Ministry of Environment Protection Ministry of Culture and Monument Protection Ministry of Regional Development

Created in 2006

Ministry of Internal Affairs

2009: Ministry of Internal Affairs Created in 2009 Administration of the President of Georgia Several local municipalities

Ministry of Finance

I version created in 2005 2005: Ministry of Finance Ministry of Foreign Affairs Parliament of Georgia Ministry for Refugees and Resettlement

Office of the State Minister for Reintegration

Office of the State Minister for Diaspora Affairs

Ministry of Defense

The system only works for the local units of the Ministry of Defense

Statistics of Doc Flow system use

11% 17% 22% 27% 38% 50% 61% 95% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2005 2006 2007 2008 2009 2010 2011 2012 2005-2012 მდგომარეობით

Roadmap for the development process

Political consultations Interagency meetings International practice analysis Expert consultations Public discussions

Technical standards for interoperability

Unique number Document number Document date Sender Recipient Theme Attachments Contents Grounds

Digital signature certificate

Priorities of the Electronic System of Doc Flow

Cost

• ptimization

Simplified search Timely delivery without loss Timely response Data exchange between doc flow systems

Data Exchange Schematics

Ministry of the Interior Ministry of Finance Server

Server

Ministry of Justice Send Response to receipt Response to receipt Response to receipt Receipt Receipt Server Central Data Exchange Agency

Server

Ministry of Defense

Server

Future Plans

Electronic Doc Flow systems in local authorities by June 2013 in accordance with the set standard

Electronic Doc Flow systems in all Treasury/budgetary

• rganizations by

2014 in accordance with the set standard Interagency electronic case processing with the use of the Data Exchange infrastructure in accordance with the set standard

Thank you for your attention

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