Strategic Planning and Budget Committee Meeting February 19, 2019 - - PowerPoint PPT Presentation
Strategic Planning and Budget Committee Meeting February 19, 2019 Grace Crickette Policy S tatus Updates This report serves to update the UW-Whitewater campus community on recent UW S ystem policy changes as well as UW-Whitewater Practice
February 19, 2019 Grace Crickette
This report serves to update the UW-Whitewater campus community on recent UW S ystem policy changes as well as UW-Whitewater Practice Directive and Procedure progress.
ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ policy-news-and-updat es
UW S ystem Policy 362: University Administrative S upport of Affiliated Organizations Overview:
Establish standards for relationships between S
ystem, UW institutions, and Affiliated Organizations to ensure productivity and efficiency
UW S ystem Policy 350: Payment Card Compliance Policy Overview:
Prevent loss or disclosure of cardholder data
UW S ystem Policy 323: Maintenance, Repair, and Operations Inventory Overview:
Provide guidance and establish requirements for maintenance, repair, and operations
inventories
ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ policy-news-and-updat es
S YS 350: Payment Card Compliance Policy Overview of proposed changes:
Allows institutions to implement the information security measures needed to
allow third-party entities to remain on the UW network
S YS 1032: Information S ecurity: Awareness Overview of proposed changes:
S
pecified audience in policy purpose
Changed responsible UW S
ystem officer to AVP
Applied policy to UW employees and students that have an institution email Defined employee and non-public data Changed definitions regarding data and institution Added language t hat employees, who are employed by more than one UW
institution, are only required to take a security awareness training at one institution
ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ policy-news-and-updat es
Hiring and S taffing
Hate/ Bias Incident Response
Document Control/ Retention
Printing S ervices (and Forms)
Tuition Reimbursement & Professional Development
Housing Exemption
Miscellaneous Complaints Procedure
Housing Contract Release
Immigration S ponsorship
Export Controls
Work S tudy
S tandardize Administrative processes, encourage transparency, ensure easy access to resources/ information, and aid in understanding policies
ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ pract ice-directives-and-procedures
Delegation of Authority
Fiscal Practice Directive and Procedure
Proj ect Evaluation Practice Directive and Procedure
UW-W Practice Directive and Procedure Overview
ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ pract ice-directives-and-procedures
Users of campus email shall act in a professional and responsible manner when using the campus email communication system, both in regard to communications with members of the university community and other individuals
Reminders:
Emails sent from University email are public record
Be cautious of perception when using humor or a certain tone
Limit use for personal purposes
Do not share personally identifiable information via email
ht t ps:/ / www.uww.edu/ icit / policies-agreements/ email-policy
Email communications that are received, created and/ or maintained in an
and subj ect to disclosure, similar to a written or printed document.
Any inquiries regarding or requesting emails should be forwarded to the UW- Whitewater Records Custodian:
Alexandra S t okes, Qualit y Assurance Improvement Manager Email: S t okesA@ uww.edu Phone Number: (262) 472-1772
ht t ps:/ / www.uww.edu/ adminaffairs/ compliance/ public-records-law