Standard Implementation Methodology (SIM) High Level Overview of - - PowerPoint PPT Presentation

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Standard Implementation Methodology (SIM) High Level Overview of - - PowerPoint PPT Presentation

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Standard Implementation Methodology (SIM) High Level Overview of Enhancements for SIM v3.0 Helen Bull Project Management Practice January 26, 2015 1 Agenda 1. Objectives of this Session 2. SIM Timeline 3. Information Channels for SIM

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Standard Implementation Methodology (SIM) High Level Overview of Enhancements for SIM v3.0

Helen Bull

Project Management Practice January 26, 2015

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Agenda

1. Objectives of this Session 2. SIM Timeline 3. Information Channels for SIM 4. Standard Implementation Methodology (SIM) v3.0 5. Future Enhancements

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  • 1. Objectives of this Session
  • Provide insight into the support being made available for users of SIM
  • Provide a high-level view of the enhancements made to SIM 3.0
  • Present the roadmap of upcoming enhancements targeted during 2015
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  • 2. SIM Timeline

Q4/2013 Global Enhance- ments SIM Releases

Standard Implementation Methodology

Q3/2014 Q4/2014 M2/2015 Q1/2015 Q2/2015 SIM v.06 SIM v1.0 SIM v2.0 SIM v3.0 Release 1 Release 3 Release 4 Q3/2015 Q4/2015 Release 5 Release 2

SIM moves to Project Management Practice w/e 1 November 2014

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  • 3. Information Channels for SIM
  • Today’s session provides a high-level overview of SIM enhancements
  • Today’s session will be recorded separately and released
  • The Project Management Practice will offer deep-dive sessions to SIM users
  • For participation in deep dive sessions please direct your requests to your respective PMO

Lead

  • PMO Lead contact names are included at the end of this presentation
  • Collaboration with the Philips University will deliver formalized SIM training
  • All future enhancements made to SIM will be delivered to users via webcast and/or other

media

  • The BT PMO is launching ClarityTM providing a linking pin to SIM
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  • 4. Enhancements Applied to SIM – 1 of 2

Controls:

  • Added bespoke approval document at each Stage Gate
  • Introduced missing ‘Monitoring & Controlling’ section

PMBOK Alignments:

  • Incorporated PMBOK naming conventions to Phases
  • Introduced missing ‘Knowledge’ components
  • Introduced an ‘Initiating’ gate to project flow

Governance:

  • Setup new SIM User Representatives forum (monthly)
  • Increased cycle of SIM Content Owners forum (quarterly to

monthly)

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Ease of Use:

  • Refined all Activity Cards to a more leaner look
  • Reduced number of Activity Cards/tasks
  • Moved deliverables from Stage Gate to Phase
  • Introduced a split screen within SIM phases to provide

transparency on deliverable and owner

  • Launching Deep Dive sessions for SIM users
  • Included point person for each Activity Card in SIM site
  • SIM mailbox created for users

Support Office:

  • Introduced new ‘Project Manager’s Toolkit’ to include:
  • MSP template for Programs and Projects
  • Status Report template

1 Deliverables Pre-study (Initiating)

Enhancements Applied to SIM – 2 of 2

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Build & Test Execute (Implement) Close project C B Control Deliverable Valid today A Ai Start Here if you are running an End2End Deployment program underpinned by multiple projects Setup project (Planning) AA Initiating Design Start Here if you are running a single project (AA to C) Project Monitoring and Controlling For training on the SIM please contact simsupport@philips.com Lead Deployment Projects Setup program (Planning) 1 2 3 Deliverables Deliverables Program Pre-study (Initiating) Additions Control Deliverable Mass Deployment Executing

SIM Visual v3.0 – 1 of 2

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Close Program 5 6 Localize Execute (Implement) Setup project (Planning) F E D From Lead Deployment Prepare for Mass Deployment Deliverables Control Deliverable DD Deliverables Control Deliverable Monitoring and Controlling Close project 4 Mass Deployment Executing Initiating

SIM Visual v3.0 – 2 of 2

Project Program

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Build & Test Execute (Implement) Close project C B Control Deliverable Valid today A Ai Start Here if you are running an End2End Deployment program underpinned by multiple projects Setup project (Planning) AA Initiating Design Start Here if you are running a single project Project Monitoring and Controlling For training on the SIM please contact simsupport@philips.com Lead Deployment Projects Setup program (Planning) 1 2 3 Deliverables Deliverables Program Pre-study (Initiating) Additions Control Deliverable Mass Deployment Executing

SIM Visual v3.0 – 1 of 2

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Content in SIM v3.0: Initiating Project

PE OP* Deliverables

(These deliverables are targeted to the respective PE OP Lead/Contact in the Program)

None in this phase

PMBOK Deliverables Activity card owner

(These deliverables are targeted to the Program Manager)

1. Project Charter Project Management Practice (simsupport@philips.com) 2. Identify Stakeholders Change Management Practice (rene.pot@philips.com)

Project Manager’s Toolkit

* PE OP – Philips Excellence Operating Principles

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Project Charter – Activity Card

Objective / Purpose The key objective of the Project Charter is to formally authorize the Project and provides the assigned project manager with the authority to apply organizational resources to project activities. The key benefits from a Project Charter are; a well defined project start, creation of a formal record of the project, and a direct way for the Project Steering Committee to formally accept and commit to the project. Activity Completion is the Responsibility of Project Sponsor or designated Project Manager Inputs Required  Business Case  Historical information / Lessons Learned Output  Project Charter Applicability (Mandatory or Optional) *Refer note in Objective Small Project Medium Project Large Project Mandatory Mandatory Mandatory Template Completed Template (example only) Pending

Project Charter

Activity Card Owner to Direct your Questions Project Management Practice simsupport@philips.com

Stage Gate - AA

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Build & Test Execute (Implement) Close project C B Control Deliverable Valid today A Ai Start Here if you are running an End2End Deployment program underpinned by multiple projects Setup project (Planning) AA Initiating Design Start Here if you are running a single project Project Monitoring and Controlling For training on the SIM please contact simsupport@philips.com Lead Deployment Projects Setup program (Planning) 1 2 3 Deliverables Deliverables Program Pre-study (Initiating) Additions Control Deliverable Mass Deployment Executing

SIM Visual v3.0 – 1 of 2

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Content in SIM v3.0: Stage Gate AA

Control Deliverable Activity card owner

Stage Gate AA Approval Document Project Management Practice (simsupport@philips.com)

Pre-study (Initiating Project)

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Stage Gate Approval Process – Changes Applied

  • Starting 2015, all BT End2End Deployment Programs and Projects should identify the budgets required per Stage

Gates based on AOP approved budget

  • Every Program and Project should go through successful Stage Gate Approval before the budget is released for

the next Stage gate

  • At Program Level, Process Steerco and at Project Level, Program Board is responsible to provide Stage Gate

Approvals

  • As a result, the following key changes are introduced to the Stage Gate Approval Document
  • Program / Project Financials Data
  • Top 3 Outstanding Risks
  • Budget Required for Next Stage Gate
  • Overall Program / Project RAG Status with status overview
  • List of completed deliverables for this Phase with acknowledgement by PE-OP
  • It is important to provide adequate visibility on the Program / Project performance to the Process Steerco /

Program Board before they sign-off the Stage Gate

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Build & Test Execute (Implement) Close project C B Control Deliverable Valid today A Ai Start Here if you are running an End2End Deployment program underpinned by multiple projects Setup project (Planning) AA Initiating Design Start Here if you are running a single project Project Monitoring and Controlling For training on the SIM please contact simsupport@philips.com Lead Deployment Projects Setup program (Planning) 1 2 3 Deliverables Deliverables Program Pre-study (Initiating) Additions Control Deliverable Mass Deployment Executing

SIM Visual v3.0 – 1 of 2

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Content in SIM v3.0: Set-up Project (Planning)

PE OP* Deliverables

(These deliverables are targeted to the respective PE OP Lead/Contact in the Project)

  • 2. Design Performance Operating System

Performance Management (performance.management@philips.com)

  • 3. Define EIM Project Scope

EIM (willem.albers@philips.com)

  • 4. Approved Non-Q&R Compliance Plan

Compliance (cedric.silvestre@philips.com)

  • 5. Q&R Project QMS Transition Plan Approved

Q&R (pierre.heuvelmans@philips.com)

  • 6. Reinforcing Mindsets & Behaviors

People & Culture (santosh.sinha@philips.com)

  • 7. IT Project Setup & Requirements

IT (Patrick.van.breda@philips.com)

Project Manager’s Toolkit PMBOK Deliverables Activity card owner

(These deliverables are targeted to the Project Manager)

  • 1. Project Management Plan

Project Management Practice (simsupport@philips.com) The following subsidiary plans can be separate documents or can be included in a chapter or annex in the Project Management Plan, as appropriate:

  • a. Scope Management Plan
  • b. Time (Schedule) Management Plan
  • c. Cost Management Plan
  • d. Quality Management Plan
  • e. HR Management Plan
  • f. Communication Management Plan (incl. Change)

Change Management Practice (rene.pot@philips.com)

  • g. Risk Management Plan
  • Note. Please refer PM Toolkit for links to Risk
  • h. Procurement Management Plan
  • i. Stakeholder Management Plan

Change Management Practice (rene.pot@philips.com) * PE OP – Philips Excellence Operating Principles

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Content in SIM v3.0: Project Manager’s Toolkit

Toolkit Deliverables Activity card owner

  • 1. E2E Deployment Governance presentation

Project Management Practice (simsupport@philips.com)

  • 2. Program Planning Template MSP

Project Management Practice (simsupport@philips.com)

  • 3. Project Planning Template MSP

Project Management Practice (simsupport@philips.com)

  • 4. Status Reporting Template (pending)

BT PMO (vikram.srivastava@philips.com)

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Content in SIM v3.0: Monitoring & Controlling

Control Deliverables Activity card owner

Change Control Process (pending) Project Management Practice (simsupport@philips.com) Risk Management BT PMO (cas,theron@philips.com)

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  • 5. Future Enhancements

Milestone Start Go Live Content Placeholders

SIM 3.0 Release 2 1 February 31 March

  • Continued Review of Activity Cards
  • Inclusion of change controls within ‘Monitor & Control’
  • Create SIM Glossary
  • Improve Governance overview
  • Continue improvements in MSP Gantt Charts
  • Include an example of each completed deliverable
  • Deliver Visio of SIM process flows
  • Review inclusion of lead time for document delivery
  • Greater emphasis on Project Management Plan content
  • Align SIM to PBS
  • Introduce project sizing criteria
  • Collaborate with Philips University to formalise SIM Training
  • Clarify journey from Lead Deployment to Mass Deployment

SIM 3.0 Release 3 1 April 30 June

  • Continued Review of Activity Cards
  • Refine Flow between Project Gates B & C and E & F
  • Explore inclusion of Earned Value
  • Key performance indicators
  • Link SIM to Agile
  • Include the Domain of Continuous Improvement in SIM i.e. LEAN etc.
  • Inclusion of RACI Matrices

SIM 3.0 Release 4 1 July 30 September TBD SIM 3.0 Release 5 1 October 30 December TBD

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SIM Content Owners

Philips Excellence Practice SIM content domains Contact

  • r …

Structure & Governance Structure & Governance Marcel Weersink Erik Walschots Process Management Process Frits Wiegel Dagmara van Drielen Data (EIM) Willem Albers Rohit Anand IT Anosh Thakkar Patrick van Breda Ronald van der Gijp Compliance Cedric Silvestre Q&R Dan Donnelly Pierre Heuvelmans Ernesto Diaz Performance Management Performance & Rewards Jan Boersema Change Management People & Culture Petros Oratis Santosh Sinha Change Management Thomas Swaak René Pot Continuous Improvement Continuous Improvement Simon Wright René Huijben Project Management Project Management Helen Bull Hari Prasad Ragothaman Philips University Stefaan van Hooydonk Tim Smits Raoul Bonnet

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22 Portfolio GBPO Portfolio Manager Lead PMO – SIM User Representative Value Chains: I2M Karl Tilkorn Aart van Gorkum Susanne Koopmans-Schilderman M2O Wim van Gils Lazar Detchev Madhav Dhasmana O2C Hylke de Cock Jan van Loon Martijn van Grootel Enabling Functions: Audit & Regulatory Venky Gopalaswamy Venky Gopalaswamy Vahid Kharidar / Mitchel Hersilia Finance Marc Toebes Marc Toebes Willem Dams HR Klaasjan Holwerda Christoph Bonert Sharon Sequiera IT/PIL Steve Olive Steve Olive Minesh Chauhan Procurement Markus Keil Markus Keil Hans Scheuermann

SIM User Representatives

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simsupport@philips.com

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