Stafford County Public Schools Finance & Budget Committee (FABC) - - PowerPoint PPT Presentation

Stafford County Public Schools

Finance & Budget Committee (FABC)

FY 2016 Funding Request Presentation to the School Board for Approval February 24, 2015

Chair: Dewayne McOsker – George Washington District Member: Scott Hirons – Falmouth District Member: Holly Hazard – Hartwood District

Briefing Agenda

 Schools at a Glance  Budget Goals  Superintendent’s Funding Request  FABC’s Proposed Funding Request  Recent Budget Activity  Strategic Budget Look  Poll the School Board

SCPS Finance and Budget Committee - FABC

Stafford Schools at a Glance

27,462 Students 3,700 Employees 31 Schools Free and Reduced: 27% Special Education: 10% English Learners: 6%

All Schools Accredited 91% On-Time Graduation Average SAT Score: 1523 Met or Exceeded the State in 32 of 34 VA SOL tests.

Note: Last Year’s Data = FY13-14

challenges Output

Question: Is this the best we can do? Expertise, Caring, Funding, Drive

SCPS Finance and Budget Committee - FABC

 Align curriculum and program support to ensure students graduate and are career ready;  Begin aligning our compensation and benefits with our adopted comparison divisions;  Improve recruitment and retention of staff through a comprehensive total rewards perspective to include workplace climate, performance recognition, and support for professional development;  Strengthen capital improvement planning, including support for cash-funded capital projects;  Provide support for cyclic replacements in transportation, textbooks, technology, facilities and

• perations and maintenance;

 Revise, adopt and support staffing goals; and,  Enhance division capability to access, manage, and analyze financial and program information.

Budget Goals of School Board

Albemarle, Chesapeake, Chesterfield, Fauquier, Hanover, Henrico, Loudon, Prince William, Spotsylvania. Comparison or Benchmarked School Divisions

SCPS Finance and Budget Committee - FABC

Superintendent’s Funding Request

 FY2016 Superintendent’s Request = $265,412,823 Million.  $9.17M increase in funding over FY 2015.

BUDGET ITEM TOTAL COST EXPENDITURES: MEDIAN SCALE ENHANCEMENT 2,216,000 $

• 1%

COLA 2,000,000

• 1%

VRS 1,595,194

• HEALTH

INSURANCE 1,782,000

• PROFESSIONAL

DEVELOPMENT 300,000

• TECHNOLOGY

CYCLIC REPLACEMENTS 750,000

• O

& M INFRASTRUCTURE PROJECTS 750,000

• BUS

REPLACEMENTS (W/ $45K ACCESSORIES) 1,045,000

• NEW

FINANCIAL & HR/PAYROLL ERP SYSTEM 370,000

• NEW

POSITIONS

• GROWTH

& SPECIAL ED. 819,000

• OPERATING

COSTS

• CONTRACTS,

ETC. 518,000

• CONTINGENCY

RESERVE 500,000

• TOTAL

INCREASE FROM FY 2015 12,645,194 $

• LESS:

EXPENDITURE SAVINGS (3,475,000)

• NET

INCREASE FROM FY 2015 9,170,194 $

• SCPS Finance and Budget Committee - FABC

FABC’s Recommended Funding Request

 Requesting $8.3M more than FY 2015.  Requesting $6.1M in Local Funding.  Meets SB Goals for FY 2016.  Moves Division Forward.

BUDGET ITEM TOTAL COST EXPENDITURES: MEDIAN SCALE ENHANCEMENT $ 1,100,000 1.5% COLA 2,000,000 1% VRS 1,595,194 HEALTH INSURANCE 1,782,000 PROFESSIONAL DEVELOPMENT 300,000 TECHNOLOGY CYCLIC REPLACEMENTS 750,000 O & M INFRASTRUCTURE PROJECTS 750,000 BUS REPLACEMENTS (W/ $45K ACCESSORIES) 1,045,000 NEW FINANCIAL & HR/PAYROLL ERP SYSTEM 370,000 FY14 CLASS SIZE REDUCTION (4) 250,000 NEW POSITIONS - GROWTH & SPECIAL ED. 819,000 OPERATING COSTS - CONTRACTS, ETC. 518,000 CONTINGENCY RESERVE 500,000 TOTAL INCREASE FROM FY 2015 $ 11,779,194 LESS: EXPENDITURE SAVINGS (3,475,000) NET INCREASE FROM FY 2015 $ 8,304,194 REVENUES: SALES TAX RECEIPTS $ (806,178) STATE FUNDS - BASIC AID & OTHER (405,822) FEDERAL FUNDS 189,806 PRIOR YEAR CARRYFORWARD FUNDS (1,150,000) OTHER FUNDS 502,000 CONTINGENCY RESERVE (500,000) NET INCREASE FROM FY 2015 $ (2,170,194) NET EXPENDITURES OVER REVENUES: TOTAL COUNTY FUNDING REQUEST FOR FY 2016 $ 6,134,000

FABC Recommends $1.1 Million for Salary scale enhancement & target “median’ of the market. 1.5% COLA possible with state employee salary increase.

Total County or “Local” request is $6.1 Million More.

*This does not include $1.9M in Debt Service

Recent Activity – “Budget Outlook”

 General Assembly budget activity appears to be including a 1.5% salary increase for state employees – affects SOQ teachers (about 60% of our Staff).

 SCPS will have to “add” to ensure all employees get the 1.5% Salary increase.

 Refinement of health care cost projection.s  4 Teacher positions added to reduce high class sizes this year needs funding in FY2016.  Briefing by BoS on February 21, 2015 indicated $1.7M increase in Revenue for entire county in FY 2016.  March 3, County Administrator will propose his county budget.

SCPS Finance and Budget Committee - FABC

Strategic Budgeting – 4-Year Plan

Future Years FY17 FY18 FY19 FY20 School Board Priorities Compensation Scale Enahnacement 1,100,000 $ 1,100,000 $ 500,000 $

• $

Reduce Class Size 500,000 $ 500,000 $ 250,000 $ 250,000 $ Growth (General/Special) 500,000 $ 500,000 $ 500,000 $ 500,000 $ Professional Development 250,000 $ 50,000 $ 50,000 $ 50,000 $ HR & Fin ERP $370,000 $370,000 $370,000 $370,000 Cyclical Replacement Technology 250,000 $ 250,000 $ 150,000 $ 100,000 $ Bus Replacement 200,000 $ 200,000 $ 200,000 $ 100,000 $ O&M Infrastructure 50,000 $ 50,000 $ 50,000 $ 50,000 $ Contincency Reserve 100,000 $ 100,000 $ 50,000 $ 25,000 $ HealthCare 120,000 $ 140,000 $ 160,000 $ 180,000 $ State Mandates* 1,000,000 $

• $
• $
• $

Total Additonal Funding Request $4,440,000 $3,260,000 $2,280,000 $1,625,000

• FABC highly recommends a strategic look for our school operating budget.
• Each year, the FABC and Staff will present a strategic 4-year look at our school
• budget. Here is a DRAFT example of “Recurring” Obligations in the out-years:

This strategic look will not only focus the SB, but also the BoS, on upcoming financial needs, requirements, resources and obligations of SCPS.

SCPS Finance and Budget Committee - FABC

Request Poll of the Board

• 1. Agree on our market based model to make SCPS more

competitive among comparison divisions.

• FABC recommends adoption to target median of market with

$1.1 million injection.

2. Agree on FABC’s recommended funding request. 3. Agree on date to brief BoS on our request.

• March 3, County Administrator Presents his budget to BoS.
• March 10, School Board Meeting.
• March 24, School Board Meeting.
• April 1, Deadline for FY 2016 SB Budgets (Final) to BoS.

SCPS Finance and Budget Committee - FABC

BACKUPS

Possible Reductions to Consider in Formulation of FY 2016 Budget

Expenditure Cost Risk of not funding Maximum acceptable Reduction

Professional Development $300,000 Zero Baseline in FY 2016; Decline in staff morale $150,000 Technology Replacement $750,000 Zero Baseline in FY 2016; Additional age in existing technology equipment; Miss of Strategic Plan goals in Strategic Plan under 21st Century Skills $250,000 O&M Infrastructure $750,000 Zero Baseline in FY 2016; additional age of existing infrastructure $500,000 Bus Replacement $1,045,000 Zero Baseline in FY 2016; Aging bus fleet; Upcoming years of high number of buses reaching end of life $500,000 Contingency Reserve $500,000 Inability to Use Add'l Funds Received; Decreased ability to react to crowded classroom crisis $0

Professional Development $300,000 $150,000

Decline in staff moral; Loss of competiveness with comparison divisions

Technology Replacement $750,000 $250,000 Additional age in existing technology equipment; Miss

• f Strategic Plan goals in

Strategic Plan under 21st Century Skills.

O&M Infrastructure $750,000 $500,000 Additional age on existing infrastructure Bus Replacement $1,045,000 $500,000

Additional age on bus fleet; More buses are reaching end

• f life in the coming years.

Contingency Reserve $500,000 $0

Inability to Use Add'l Funds Received; Decreased ability to react to crowded classroom crisis.

SCPS Finance and Budget Committee - FABC