7 th High Level Aid Coordination Forum Hargeisa Republic of Somaliland PSG 5 - Civil Service Reform - CSR 2014 Progress Report Somaliland Special Arrangement 3 and 4 November, 2014 Nouh Sh. Omer Sh. Muse Duale: CSC Chairman Civil Service Commission 7th High Level Aid Coordination Forum 1
Rationale for Civil Service Reform • Somaliland’s civil servants characterized mostly as: • Overstaff, • Over aged staff, • unskilled, • inexperienced, • poorly equipped, • poorly resourced, and • suffer from low morale arising, amongst other, from poor remuneration and terms and conditions of service. 7th High Level Aid Coordination Forum 2
Goal ‘To enhance the quality of life of the people on a sustainable basis by creating a competent, professional Civil Service workforce that will be responsive, effective, and efficient in achieving the objectives of the National Development Plan .’ 7th High Level Aid Coordination Forum 3
Objective ‘ To develop a professional and adequately compensated Civil Service that effectively and efficiently delivers high quality services to the people aimed at improving and sustaining their quality of life. ’ 7th High Level Aid Coordination Forum 4
Key Targets • Legal and Institutional Framework Component: – Civil Service Commission to review and recommend amendments to the Civil Service Law. – Civil Service Commission to finalize drafting the Pension and Retirement Law and submit to Civil Service Reform Steering Committee for approval. • Structures & Right People: – To develop Human Resource Manual and Recruitment Policy. – To develop a Human Resource Development Plan. 7th High Level Aid Coordination Forum 5
cont … • Skilled People : – Civil Service Institute to review its training materials and submit the outcome to the Civil Service Reform Steering Committee. – Civil Service Institute to develop pool of resources , and continue expanding to upgrade civil servants’ capacity. – Civil Service Institute is in the process of becoming an accredited training partner with CIPFA UK – Capacity Surge Project (CSP) : (SDF supported Ministries/Agencies) • To continue training programme - 9 project management courses and 4 ICT and English language courses. • To conduct Mid-Term Review of CSP (January 2015). 7th High Level Aid Coordination Forum 6
Progress since 2013 - Highlights Strategy and Structure of Civil Service Reform: – A quick wins agenda for Civil Service Reform - Addis Retreat. – The Civil Service Reform Steering Committee held meetings mostly on a weekly basis. – The Steering Committee developed and approved the Terms of References for Civil Service Reform Steering Committee and Program Implementation Unit with assistance of UNDP . – Minister of Defence, and Minister of Interior invited to Steering Committee to harmonise efforts. 7 7th High Level Aid Coordination Forum
Cont … Strategy and Structure of Civil Service Reform: – The Steering Committee also developed and reviewed the Civil Service Reform Strategic Work Plan for 2014-2016, consisting of four big components; i) Legal and Institutional Framework ; iii) The Right People; and ii) Structures ; iv) Skilled People . – Conducted awareness and consultation workshop to the DGs. – Increased interest of donors to contribute to the Reform. – Division of Labour among donors. 8 7th High Level Aid Coordination Forum
cont … Civil Service Reform Implementation Structure – partly in place President Civil Service Reform- Steering Committee Joint Government-Donor Civil Service Reform Task Force Civil Service Commission Program Implementation Unit Technical Task Force (DGs of Civil (incl. Inter/National Advisers) Service Reform-SC) Component 1 Component 2 Component 3 Component 4 7th High Level Aid Coordination Forum 9
cont … • Legal and Institutional Framework: – Since 2012 : 1% from staff salary for Pension Fund. – The Program Implementation Unit Coordinators - working on drafting the Pension and Retirement Law. • Structures: – The Government Administration Act Bill which clarifies mandates - cleared by the Cabinet. – Training Needs Assessment of 6 Ministries and Functional Review of 4 institutions was conducted by CSC and Good Governance Commission respectively, supported by UNDP. – The World Bank also did Functional Review of two Ministries; Ministry of Environment, & Ministry of Fishery: used for SDF programming. 10 7th High Level Aid Coordination Forum
cont … • The Right People: – The Civil Service Commission recruited 1,419 Staff to Government Ministries and Agencies on 2014. • Skilled People: – The Civil Service Institute have started to review their structure and strategy. – The Institute established links with: Kenya School of Government, EMRIF Kenya, and Public Administration Institute for Turkey & Middle East. – 47 civil servants graduated from first and second degree programs at the Ethiopian Civil Service University. – 43 civil servants in which 20 of them where sent to Ethiopia this year, are now pursuing their education. 11 7th High Level Aid Coordination Forum
cont … • Skilled People: – Civil Service Institute: • Degree program : 343 graduated this year from different faculties. • Diploma Program : 226 graduated from IT, Project Management, English Language, Accounting, and Statistics. • Professional Short courses : provided short trainings to 590 civil servants, 35% are female. – SDF – Capacity Surge Project: • A Training Needs Assessment was conducted among the Capacity Surge Project target group and based on the findings, a training programme was developed, which kicked off on 13 September. • Baseline assessments were conducted at three levels: Trainees, Project Management Teams and Ministries/Agencies. • Cooperation with CSI as close partner for Capacity Surge Project has been effective. 12 7th High Level Aid Coordination Forum
CSP: Active participation in the project cycle management course 13 7th High Level Aid Coordination Forum
Challenges – Lack of technical and financial assistance. – Other than DFID through SDF (on Capacity Surge Project) and National School of Government International (on Monitoring Framework), financing has been delayed. – Limited human resource capacity; • Lack of specialised senior advisors (both International and National Advisors). – Specifically for the Capacity Surge Project: • Complex training schedule • Different levels of English among trainees 7th High Level Aid Coordination Forum 14
Way forward for 2015 – To fully implement the Civil Service Reform Work Plan. – Focus on building on what we have, through learning by doing, Identify existing talent pools and use them for capacity injection. – To request international donors to give support to the Civil Service Reform Workplan on both technical and other resource matters. – Urgent technical support needed on placement of International Advisors to the program implementation unit. – Model joint government – donor collaboration after the PFM coordination mechanism. – Capacity Surge Project training programme to be completed and Final Review to be conducted (July 2015). 7th High Level Aid Coordination Forum 15
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