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Faculty of Graduate Studies

Social Sciences and Humanities Research Council (SSHRC) Presentation September 2019

Faculty of Graduate Studies

Tri-Agency Harmonization of the Canada Graduate Scholarships – Master’s (CGS M)

Faculty of Graduate Studies

Tri-Agency CGS M – Overview

The Canadian Institutes of Health Research (CIHR), the Natural S ciences and Engineering Research Council of Canada (NS ERC) and the S

• cial S

ciences and Humanities Research Council of Canada (S S HRC) have formed a Tri-Agency Harmonization Team to redesign the Canada Graduate S cholarships (CGS ) Master’s application. Award Value: $17,500 for one year

(plus a DGS Excellence S cholarship offered to a Brock University graduate student)

There will be a single application for all students across Canada via a Research Portal. The application is easy to complete, and requires the student to complete a short version of the Canadian Common CV .

Faculty of Graduate Studies

Tri-Agency CGS M – Important Dates

Application deadline: December 2, 2019 by 8:00 p.m. (ET) via t he Research Port al Brock’s SSHRC CGS M quota: 14 awards March 1, 2020: Regist ered or have applied for admission t o an eligible program of st udy t o be offered a CGS Mast er’s Award Announcement (t hrough t he Research Port al): April 1, 2020.

Faculty of Graduate Studies

Tri-Agency CGS M – Eligibility Criteria

• Canadian citizen or a permanent resident of Canada
• first-class average (80%

/ A-), in each of the last two completed years of study (full-time equivalent)

• enrolled in, or intend to apply for full-time admission to a

graduate program at the master’s level at a Canadian university with a CGS M allocation

• have completed, as of December 31 of the year of application,

between 0 and 12 months of full-time studies (or full-time equivalent) in a Master’s/ Doctoral

– Possibility of holding a CGS

M for the first year of a doctoral program

Faculty of Graduate Studies

Tri-Agency CGS M – Eligibility Criteria cont’d

• Cannot have held a CGS

M funding for previous Master’s degrees

• Applicants may submit a maximum of one CGS

M application per year, the Research Portal will allow the application to be submitted to up to three universities.

• An eligible graduate program must have a significant research

component (course based programs are typically not eligible)

• Refer to the Government of Canada website to ensure you are

selecting the “ Appropriate Federal Granting Agency” to ensure your research falls under the correct agency.

Faculty of Graduate Studies

Tri-Agency CGS M – Evaluation Criteria

Academic Excellence 50% Research Potential 30% Personal Characteristics & Interpersonal S kills 20%

Faculty of Graduate Studies

Evaluation Criteria

Criteria Description Weight Academic excellence

As demonstrated by past academic results, transcripts, awards and distinctions. Indicators of academic excellence:

• Academic record
• Scholarships and awards held
• Duration of previous studies
• Type of program and courses pursued
• Course load
• Relative standing (if available)

50% Research potential

As demonstrated by the applicant’s research history, their interest in discovery, the proposed research, its potential contribution to the advancement of knowledge in the field, and any anticipated outcomes. Indicators of research potential:

• Quality and originality of contributions to research and development
• Relevance of work experience and academic training to field of proposed research
• Significance, feasibility and merit of proposed research
• Judgment and ability to think critically
• Ability to apply skills and knowledge
• Initiative and autonomy
• Research experience and achievements relative to expectations of someone with the

candidate’s academic experience

30% Personal characteristics and interpersonal skills

As demonstrated by the applicant’s past professional and relevant extracurricular interactions and collaborations. Indicators of personal characteristics and interpersonal skills:

• Work experience
• Leadership experience
• Project management including organizing conferences and meetings
• The ability or potential to communicate theoretical, technical and/or scientific concepts

clearly and logically in written and oral formats

• Involvement in academic life
• Volunteerism/community outreach

20%

Faculty of Graduate Studies

Tri-Agency CGS M – Instructions

http:/ / www.nserc-crsng.gc.ca/ ResearchPortal- PortailDeRecherche/ Instructions-Instructions/ index_eng.asp

Faculty of Graduate Studies

Tri-Agency CGS M - Application

http:/ / www.nserc-crsng.gc.ca/ S tudents-Etudiants/ PG-CS / CGS M-BES CM_eng.asp

Faculty of Graduate Studies

Tri-Agency CGS M – Research Portal

https:/ / portal-portail.nserc-crsng.gc.ca/ s/ login.aspx

Faculty of Graduate Studies

Tri-Agency CGS M – Creating an Application

Faculty of Graduate Studies

Tri-Agency CGS M – Accessing an Application

Faculty of Graduate Studies

Tri-Agency CGS M – Application Overview

Faculty of Graduate Studies

Tri-Agency CGS M – Completing the Modules

Faculty of Graduate Studies

Tri-Agency CGS M – Identification

Faculty of Graduate Studies

Tri-Agency CGS M – S ummary of Proposal

Faculty of Graduate Studies

Tri-Agency CGS M – Activity Details

Faculty of Graduate Studies

Tri-Agency CGS M – Attachments

• Text must be single-spaced, with no more than six lines per inch.
• The acceptable font is Times New Roman (regular, minimum 12-pt.) or any

comparable serif font.

• Condensed type is not acceptable.
• S

et margins at a minimum of 2 cm (3/ 4 of an inch) all around.

• Use a left-j ustified, standard page layout.
• Include your name in the page header (on every page).
• For multipage attachments, number the pages sequentially.
• The maximum number of pages permitted is indicated in each section of the
• application. Pages in excess of the number permitted will be removed.
• If you have supporting documents written in a language other than English or

French, you must provide a translation of the document in English or French.

• All attachments must be in PDF format before they can be attached to the

electronic application.

Faculty of Graduate Studies

Tri-Agency CGS M – Attachments

Faculty of Graduate Studies

Tri-Agency CGS M – Outline of Proposed Research

Faculty of Graduate Studies

Tri-Agency CGS M – Outline of Proposed Research

The attachment has a limit of two pages and must adhere to the following:

• Outline of proposed research (maximum of one page); and
• Bibliography/ citations (maximum of one page).
• Provide a detailed description of your proposed research proj ect

for the period during which you will hold the award. Be as specific as possible. Provide background information to position your proposed research within the context of the current knowledge in the field. S tate the significance of the proposed research to a field in the social sciences and/ or humanities.

Faculty of Graduate Studies

Tri-Agency CGS M – Outline of Proposed Research – cont’ d

• If you have not yet decided on a specific proj ect, you must still provide a

detailed description of a research proj ect that interests you.

• Only one outline of proposed research can be attached, even if you are

apply to more than one university.

• Y
• ur application may be reviewed by a multidisciplinary committee not

necessarily in your research area.

• Applicants are expected to write their own research proj ect

independently.

• Use clear, plain language and avoid j argon.
• Follow the guidelines and format standards outlined in the instructions.

Faculty of Graduate Studies

Tri-Agency CGS M – Transcripts

• Transcripts must be scanned in black and white, and all transcripts saved as a

single PDF file.

• Y
• u must include one copy of the legend located on the reverse of each

transcript, to help the reviewers understand the grading system at your

• university. Do not scan the legend multiple times.
• Up-to-date transcripts of all undergraduate and graduate studies must be

scanned as indicated above and uploaded by the applicant in the appropriate section of the application. Transcripts must be those provided to you from the university, not a copy of your Web transcripts.

• If you are already registered in your program of study at the time of

application, you must submit a transcript for this program, regardless of the number of months completed, to demonstrate registration in the program.

• Up-to-date transcripts are defined as transcripts dated or issued in the fall

session of the year of application (if currently registered) or after the last term completed (if not currently registered).

Faculty of Graduate Studies

Tri-Agency CGS M – Transcripts

Faculty of Graduate Studies

Tri-Agency CGS M – Transcripts

PLEAS E NOTE:

• Y
• ur official transcripts must be

submitted to the Faculty of Graduate S tudies on or before December 2, 2019.

Faculty of Graduate Studies

Tri-Agency CGS M Canadian Common CV - Instructions

http://www.nserc-crsng.gc.ca/Students-Etudiants/CCV_CGSM-CVC_BESCM_eng.asp

Faculty of Graduate Studies

Tri-Agency CGS M Attaching a Canadian Common CV

Faculty of Graduate Studies

Tri-Agency CGS M – Canadian Common CV Confirmation Number

Faculty of Graduate Studies

Tri-Agency CGS M – References

Each application must be accompanied by two reference assessments.

• Note: These must be completed by persons capable of making an informed

assessment, and they cannot be completed by a proposed supervisor unless that person is, or has been, your supervisor.

• One assessment should be from a person familiar with your research and
• ther abilities, e.g., current academic research supervisor or industrial

supervisor (in the case of co-op students), previous academic research supervisor or industrial supervisor.

• The second assessment should be from a person sufficiently familiar with

your research and other abilities to provide a meaningful assessment. Y

• u will not be able to submit your application until these assessments have

been completed and linked to your application.

Faculty of Graduate Studies

Tri-Agency CGS M – Referee Invitation

Faculty of Graduate Studies

Tri-Agency CGS M – Referee Invitation

Faculty of Graduate Studies

Tri-Agency CGS M - Ready to S ubmit

Faculty of Graduate Studies

Tri-Agency CGS M - Notification of Results

Faculty of Graduate Studies

Tri-Agency CGS M - Notification of Results

Faculty of Graduate Studies

Tri-Agency CGS M - Competition Results

April 1, 2020 - Results Announced

• Competition results will be announced through the Research Portal.
• S

tudents may only accept one CGS M offer. If they accept an offer, they will be deemed to have declined any other pending offers (if applicable).

• To accept a CGS

M offer from a University, you must be currently registered or applied for admission.

• Applicants will have 21 days from the date of each offer of award

to accept or decline. If an offer of award is accepted, the system will automatically set all other offers and post status as “ Declined” . The status of offers not accepted or declined within the 21 days will also automatically be set to “ Declined” .

Faculty of Graduate Studies

Tri-Agency CGS M – Contact Information

First point of contact should be the Faculty of Graduate S tudies at the university where you intend to apply for admission, or where you are currently, or will be, registered in. Faculty of Graduate Studies gradfunding@ brocku.ca or 905-688-5550 ext. 5207 General Inquiries Email: fellowships@ sshrc-crsh.gc.ca

Faculty of Graduate Studies

SSHRC Doctoral Scholarships (CGS/PGS D)

Faculty of Graduate Studies

S S HRC Doctoral Awards

S S HRC offers two types of funding for doctoral students:

• SSHRC Doctoral Fellowships: $20,000 a year for up to 48 months
• Joseph-Armand Bombardier Canada Graduate Scholarships (JAB CGS)

Doctoral Scholarships: $35,000 a year for 36 months Applicants apply for both awards by completing one application form. If you are eligible for both awards, S S HRC will automatically consider you for both.

• Most Canadian universities receive a quota indicating the number of

students they can nominate for the national competition.

• Brock University’s quota is 13.
• New this year, university may submit applications from Indigenous doctoral

applicants beyond our quota.

Deadline date: October 17, 2019

Faculty of Graduate Studies

S S HRC Doctoral Awards

Indigenous Applicants

• Indigenous applicants who would like their application considered for

submission beyond the institution’s quota are asked to select the “ Option for S elf-Identified Indigenous Applicants” in the “ Identification” section of the online application form. Once completed, this information will be displayed on Page 1 of the application form.

• Indigenous applicants may also complete an allowable inclusion to explain

any special circumstances that may have delayed their academic career (e.g., cultural or community responsibilities, and/ or challenging socio- economic contexts). This information will be taken into account by selection committee members.

• NOTE: Applications involving Indigenous research count towards the

institution’s quota unless the applicant has also selected the “ Option for S elf-Identified Indigenous Applicant” on the online application.

Faculty of Graduate Studies

SSHRC Doctoral – Eligibility Criteria

• Canadian cit izen or permanent resident of Canada;
• pursuing doct oral st udies in t he social sciences or

humanit ies;

• not have already received a scholarship or fellowship

from S S HRC, NS ERC or CIHR t o undert ake or complet e a doct oral degree or combined MA/ PhD;

• SSHRC Doctoral Fellowships can be held at a recognized

universit y in Canada or abroad.

• JAB CGS Doctoral Scholarships can only be held at an

eligible Canadian universit y.

Faculty of Graduate Studies

SSHRC Doctoral – Subject Matter Eligibility

• To avoid applications being declared ineligible, ensure that your research falls

under the S S HRC mandate by consulting the General Guidelines for t he Eligibilit y

• f S

ubj ect Mat t er at S S HRC website.

• Applicants working in research areas where boundaries overlap are advised to state

clearly in the applications why they believe their proposals are appropriate for support by the agency to which they are submitting their application.

• Y
• u may request an assessment of eligibility by sending a copy of your research

proposal to S S

• HRC. Results of the eligibility review will be communicated by e-

mail.

• Applicants should be advised to explore funding opportunities at CIHR and/ or

NS ERC while their proposal is reviewed for eligibility, in order to ensure that deadlines are not missed.

• Please note, S

S HRC does not permit appeals on grounds of subj ect matter eligibility.

Faculty of Graduate Studies

S S HRC Doctoral – Evaluation Criteria

CRITERIA DESCRIPTION WEIGHT Research ability & potential

• Quality of research proposal
• Relevant training, such as academic training, lived experience

and traditional teachings

• Research experience and achievements relative to the

applicant’s stage of study, lived experience and knowledge systems

• Quality of contributions and extent to which they advance the

field of research

• Demonstration of sound judgment and ability to think critically
• Demonstration of responsible and ethical research conduct
• Enthusiasm for research, originality, initiative, autonomy,

relevant community involvement and outreach

• The ability or potential to communicate theoretical, technical

and/or scientific concepts clearly and logically in written and

• ral formats

50% Relevant experience & achievements

• btained within

and beyond academia

• Scholarships, awards and distinctions
• Academic record
• Professional, academic and extracurricular activities as well as

collaborations with supervisors, colleagues, peers, students and member of the community 50%

Faculty of Graduate Studies

S S HRC Doctoral – Where to Apply

*S tudents registered concurrently at a Canadian and a foreign university must submit their application to the Canadian university, if that university has a quota.

Applicant Status Where to Submit Application

In Fall 2019, you are registered in a degree program at, or

• n an approved leave of absence from, a Canadian

university with a quota. The university at which you are currently registered. In Fall 2019, you are registered in a degree program at a Canadian university without a quota. SSHRC In Fall 2019, you are registered in a degree program at a foreign university.* SSHRC In Fall 2019, you are not registered in a degree program at a university, but intend to undertake doctoral studies. SSHRC

Faculty of Graduate Studies

S S HRC Doctoral –Application

Application and Instructions: http://www.sshrc-crsh.gc.ca/funding- financement/programs-programmes/fellowships/doctoral-doctorat- eng.aspx

Faculty of Graduate Studies

S S HRC Doctoral – Create an Application

https:/ / webapps.nserc.ca/ S S HRC/ faces/ logon.j sp? lang=en_CA

Faculty of Graduate Studies

S S HRC Doctoral –Application Overview

Faculty of Graduate Studies

S S HRC Doctoral –Application Overview

Equity, Diversity, and Inclusion (EDI) As of June 2018, all applicant s are asked t o self-ident ify t heir age, gender, Indigenous ident it y, and st at us as a member of a visible minorit y group or person wit h a disabilit y. Complet ing t he self-ident ificat ion form is mandat ory, but for each cat egory, t here is an opt ion for “ I prefer not t o answer” . Choosing not t o self-ident ify, will have no consequences for your applicat ion.

Faculty of Graduate Studies

S S HRC Doctoral –Application Overview

Faculty of Graduate Studies

S S HRC Doctoral –Application

http://www.sshrc-crsh.gc.ca/funding-financement/programs- programmes/fellowships/doctoral-doctorat-eng.aspx

A complete application consists of:

• S

S HRC CV

• On-line S

S HRC Doctoral Award application form

• Application Profile
• Program Information
• Areas of S

tudy

• Research Proposal – upload max. 2 pages
• Bibliography / Citations – upload max. 5 pages
• Transcripts & official letter - upload
• Allowable Inclusion – upload max. 1 page, if applicable
• Research Contributions, Relevant Experience & Activities – upload max. 2 pages
• Justification pages for supplements and j oint initiatives (only if applicable)
• Referees – Invitation to complete letter of appraisal

Faculty of Graduate Studies

S S HRC Doctoral – Research Proposal

• Maximum two pages
• Describe your program of study

– Use clear, plain language – Avoid j argon, acronyms and highly technical terms. – Reviewed by a multidisciplinary committee, not all

• f whom will be familiar with your area of research.

Faculty of Graduate Studies

S S HRC Doctoral – Research Proposal

If you are not currently enrolled in a doctoral degree program:

• Clearly state your current level of study;
• Give the title and a brief description of your master's thesis,

if applicable;

• Identify the degree program which you will pursue including

any relevant courses and provide an explanation for your choice; and

• Provide an outline of your doctoral thesis proposal,

including the research question(s), context, obj ectives, methodology and contribution to the advancement of knowledge, and your special interests in the proposed area

• f research.

Faculty of Graduate Studies

S S HRC Doctoral – Research Proposal

If you are currently enrolled in a doctoral degree program:

• Clearly st at e your current level of graduat e st udy;
• Indicat e what st age you are at in your t hesis/ research

proj ect ;

• Provide t he name of your supervisor of doct oral st udies, if

known;

• Provide an out line of your t hesis proposal or research

proj ect , including, for example, t he research quest ion, cont ext , obj ect ives, met hodology and cont ribut ion t o t he advancement of knowledge; and

• Describe what you hope t o accomplish during t he award

t enure and what will remain t o be done before you obt ain your degree.

Faculty of Graduate Studies

S S HRC Doctoral –Attachments

Please ensure your attachments are presented according to these specifications outlined in the instructions:

• t yped or word processed, single-sided, on 8 ½" x 11"

(21.5 cm x 28 cm), whit e paper;

• single-spaced, wit h no more t han 6 lines of t ype per inch;
• body t ext in a minimum 12 pt Times New Roman font ;
• all margins set at a minimum of ¾" (1.87 cm);
• your name appearing wit hin t he set margins at t he t op right

corner of every page.

Faculty of Graduate Studies

S S HRC Doctoral – Choice of Referees and S ubmission of Letters of Appraisal

Choice of Referee:

– you may select referees from beyond the academic community

• Notify your referee of the electronic invitation early!
• Give them ample time to provide a meaningful evaluation

Electronic Submission of Letters of Appraisal: NEW!

• Invite referees via an automated email generated by the S

S HRC

• nline system
• Cannot submit your application until both appraisals have been

submitted by your referees

Referee Requirements:

• each referee is allotted one page each and additional letters will

not be accepted

Faculty of Graduate Studies

S S HRC Doctoral – Research Contributions, Relevant Experience & Activities

Comprised of 2 parts:

1. Research Contributions

–

Relevant research

–

Work experience

–

Training relat ive t o proposed research

( lived experience and traditional teachings)

• 2. Relevant Experience & Activities

–

Professional, academic and ext racurricular act ivit ies

–

Collaborat ions wit h supervisors, colleagues, peers, st udent s and members of t he communit y

Faculty of Graduate Studies

S S HRC Doctoral –Transcripts

Y

• u must include all undergraduate and graduate transcripts.
• S

S HRC will accept official and certified copies of transcripts only. S S HRC will not accept Web-based, faxed or photocopied transcripts.

• If you are already registered in your program of st udy at the time of

application, you must submit an official transcript for this program, regardless of the number of months completed, to demonstrate registration in the program. This requirement also applies to programs of study started in the fall session of the year of application.

• Official transcript(s) must be included with your application package.

S can each page, along with one copy of the legend(s), in a pdf format (.pdf extension), unprotected. Maximum file size of 3 Mb.

Faculty of Graduate Studies

S S HRC Doctoral – Competition Results

• University Adj udication Committee reviews all eligible

applications and selects the allocated University quota to be sent forward.

• S

tudents will be notified by email, as to the status of their application, whether it was sent forward to S S HRC.

• S

S HRC will notify applicants whose applications were submitted to S S HRC, of the results by mail, April 2020.

Faculty of Graduate Studies

S S HRC Doctoral Resources

Resource Centre to prepare and complete a SSHRC Doctoral application, and help you in understanding the adjudication and awarding process.

ht t p:/ / www.sshrc-crsh.gc.ca/ funding-financement / apply- demande/ resource_cent re-cent re_de_ressources-eng.aspx

General Inquiries

Email: fellowships@ sshrc-crsh.gc.ca Telephone: 1-613-943-7777

Faculty of Graduate Studies

Thank you and Good Luck!