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Faculty of Graduate Studies

Social Sciences and Humanities Research Council (SSHRC) Presentation September 2018

Faculty of Graduate Studies

Tri-Agency Harmonization of the Canada Graduate Scholarships – Master’s (CGS M)

Faculty of Graduate Studies

Tri-Agency CGS M – Overview

The Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC) and the Social Sciences and Humanities Research Council of Canada (SSHRC) have formed a Tri-Agency Harmonization Team to redesign the Canada Graduate Scholarships (CGS) Master’s application. Award Value: $17,500 for one year, (plus a DGS Excellence Scholarship offered to a Brock University graduate student) There will be a single application for all students across Canada via a Research Portal. The application is easy to complete, and requires the student to complete a short version of the Canadian Common CV.

Faculty of Graduate Studies

Tri-Agency CGS M – Important Dates

Application deadline: December 1. Applications must be submitted before 8:00 p.m. (ET) on the Research Portal Brock’s SSHRC CGS M quota: 12 awards March 1, 2019: Registered or have applied for admission to an eligible program of study to be offered a CGS Master’s Award Announcement (through the Research Portal): April 1, 2019.

Faculty of Graduate Studies

Tri-Agency CGS M – Eligibility Criteria

• Canadian citizen or a permanent resident of Canada
• first-class average (80%/A-), in each of the last two completed

years of study (full-time equivalent)

• enrolled in, or intend to apply for full-time admission to a

graduate program at the master’s level at a Canadian university with a CGS M allocation

• have completed, as of December 31 of the year of application,

between 0 and 12 months of full-time studies (or full-time equivalent) in a Master’s/Doctoral – Possibility of holding a CGS M for the first year of a doctoral program

Faculty of Graduate Studies

Tri-Agency CGS M – Eligibility Criteria cont’d

• Cannot have held a CGS M funding for previous Master’s degrees
• Applicants may submit a maximum of one CGS M application per year,

the Research Portal will allow the application to be submitted to up to three universities.

• An eligible graduate program must have a significant research

component (course based programs are typically not eligible)

• Refer to the Government of Canada website to ensure you are

selecting the “Appropriate Federal Granting Agency” to ensure your research falls under the correct agency.

Faculty of Graduate Studies

Tri-Agency CGS M – Evaluation Criteria

Academic Excellence 50% Research Potential 30% Personal Characteristics & Interpersonal Skills 20%

Faculty of Graduate Studies

Evaluation Criteria

Criteria Description Weight Academic excellence

As demonstrated by past academic results, transcripts, awards and distinctions. Indicators of academic excellence: Academic record

• Scholarships and awards held
• Duration of previous studies
• Type of program and courses pursued
• Course load
• Relative standing (if available)

50% Research potential

As demonstrated by the applicant’s research history, their interest in discovery, the proposed research, its potential contribution to the advancement of knowledge in the field, and any anticipated outcomes. Indicators of research potential: Quality and originality of contributions to research and development

• Relevance of work experience and academic training to field of proposed research
• Significance, feasibility and merit of proposed research
• Judgment and ability to think critically
• Ability to apply skills and knowledge
• Initiative and autonomy
• Research experience and achievements relative to expectations of someone with the

candidate’s academic experience

30% Personal characteristics and interpersonal skills

As demonstrated by the applicant’s past professional and relevant extracurricular interactions and collaborations. Indicators of personal characteristics and interpersonal skills: Work experience

• Leadership experience
• Project management including organizing conferences and meetings
• The ability or potential to communicate theoretical, technical and/or scientific concepts

clearly and logically in written and oral formats

• Involvement in academic life
• Volunteerism/community outreach

20%

Faculty of Graduate Studies

Tri-Agency CGS M – Instructions

http://www.nserc-crsng.gc.ca/ResearchPortal- PortailDeRecherche/Instructions-Instructions/index_eng.asp

Faculty of Graduate Studies

Tri-Agency CGS M - Application

http://www.nserc-crsng.gc.ca/Students-Etudiants/PG-CS/CGSM-BESCM_eng.asp

Faculty of Graduate Studies

Tri-Agency CGS M – Research Portal

https://portal-portail.nserc-crsng.gc.ca/s/login.aspx

Faculty of Graduate Studies

Tri-Agency CGS M – Creating an Application

Faculty of Graduate Studies

Tri-Agency CGS M – Accessing an Application

Faculty of Graduate Studies

Tri-Agency CGS M – Application Overview

Faculty of Graduate Studies

Tri-Agency CGS M – Completing the Modules

Faculty of Graduate Studies

Tri-Agency CGS M – Identification

Faculty of Graduate Studies

Tri-Agency CGS M – Summary of Proposal

Faculty of Graduate Studies

Tri-Agency CGS M – Activity Details

Faculty of Graduate Studies

Tri-Agency CGS M – Attachments

• Text must be single-spaced, with no more than six lines per inch.
• The acceptable font is Times New Roman (regular, minimum 12-pt.) or any

comparable serif font.

• Condensed type is not acceptable.
• Set margins at a minimum of 2 cm (3/4 of an inch) all around.
• Use a left-justified, standard page layout.
• Include your name in the page header (on every page).
• For multipage attachments, number the pages sequentially.
• The maximum number of pages permitted is indicated in each section of the
• application. Pages in excess of the number permitted will be removed.
• If you have supporting documents written in a language other than English or

French, you must provide a translation of the document in English or French.

• All attachments must be in PDF format before they can be attached to the

electronic application.

Faculty of Graduate Studies

Tri-Agency CGS M – Attachments

Faculty of Graduate Studies

Tri-Agency CGS M – Outline of Proposed Research

Faculty of Graduate Studies

Tri-Agency CGS M – Outline of Proposed Research

The attachment has a limit of two pages and must adhere to the following:

• Outline of proposed research (maximum of one page); and
• Bibliography/citations (maximum of one page).
• Provide a detailed description of your proposed research project

for the period during which you will hold the award. Be as specific as possible. Provide background information to position your proposed research within the context of the current knowledge in the field. State the significance of the proposed research to a field in the social sciences and/or humanities.

Faculty of Graduate Studies

Tri-Agency CGS M – Outline of Proposed Research – cont’d

• If you have not yet decided on a specific project, you must still provide a

detailed description of a research project that interests you.

• Only one outline of proposed research can be attached, even if you are

apply to more than one university.

• Your application may be reviewed by a multidisciplinary committee not

necessarily in your research area.

• Applicants are expected to write their own research project

independently.

• Use clear, plain language and avoid jargon.
• Follow the guidelines and format standards outlined in the instructions.

Faculty of Graduate Studies

Tri-Agency CGS M – Transcripts

• Transcripts must be scanned in black and white, and all transcripts saved as a

single PDF file.

• You must include one copy of the legend located on the reverse of each

transcript, to help the reviewers understand the grading system at your

• university. Do not scan the legend multiple times.
• Up-to-date transcripts of all undergraduate and graduate studies must be

scanned as indicated above and uploaded by the applicant in the appropriate section of the application. Transcripts must be those provided to you from the university, not a copy of your Web transcripts.

• If you are already registered in your program of study at the time of

application, you must submit a transcript for this program, regardless of the number of months completed, to demonstrate registration in the program.

• Up-to-date transcripts are defined as transcripts dated or issued in the fall

session of the year of application (if currently registered) or after the last term completed (if not currently registered).

Faculty of Graduate Studies

Tri-Agency CGS M – Transcripts

Faculty of Graduate Studies

Tri-Agency CGS M – Transcripts

PLEASE NOTE:

• Your official transcripts must be submitted to the Faculty of

Graduate Studies by December 3, 2018.

• If you have applied for an OGS award, you may submit your official

transcripts along with your OGS application to the Faculty of Graduate Studies by December 3, 2018, OGS deadline date.

Faculty of Graduate Studies

Tri-Agency CGS M Canadian Common CV - Instructions

http://www.nserc-crsng.gc.ca/Students-Etudiants/CCV_CGSM-CVC_BESCM_eng.asp

Faculty of Graduate Studies

Tri-Agency CGS M Attaching a Canadian Common CV

Faculty of Graduate Studies

Tri-Agency CGS M – Canadian Common CV Confirmation Number

Faculty of Graduate Studies

Tri-Agency CGS M – References

Each application must be accompanied by two reference assessments.

• Note: These must be completed by persons capable of making an informed

assessment, and they cannot be completed by a proposed supervisor unless that person is, or has been, your supervisor.

• One assessment should be from a person familiar with your research and
• ther abilities, e.g., current academic research supervisor or industrial

supervisor (in the case of co-op students), previous academic research supervisor or industrial supervisor.

• The second assessment should be from a person sufficiently familiar with

your research and other abilities to provide a meaningful assessment. You will not be able to submit your application until these assessments have been completed and linked to your application.

Faculty of Graduate Studies

Tri-Agency CGS M – Referee Invitation

Faculty of Graduate Studies

Tri-Agency CGS M – Referee Invitation

Faculty of Graduate Studies

Tri-Agency CGS M - Ready to Submit

Faculty of Graduate Studies

Tri-Agency CGS M - Notification of Results

Faculty of Graduate Studies

Tri-Agency CGS M - Notification of Results

Faculty of Graduate Studies

Tri-Agency CGS M - Competition Results

April 1, 2019 - Results Announced

• Competition results will be announced through the Research Portal.
• Students may only accept one CGS M offer. If they accept an offer,

they will be deemed to have declined any other pending offers (if applicable).

• To accept a CGS M offer from a University, you must be currently

registered or applied for admission.

• Applicants will have 21 days from the date of each offer of award

to accept or decline. If an offer of award is accepted, the system will automatically set all other offers and post status as “Declined”. The status of offers not accepted or declined within the 21 days will also automatically be set to “Declined”.

Faculty of Graduate Studies

Tri-Agency CGS M – Contact Information

First point of contact should be the Faculty of Graduate Studies at the university where you intend to apply for admission, or where you are currently, or will be, registered in. Faculty of Graduate Studies gradfunding@Brocku.ca or 905-688-5550 ext. 5207 General Inquiries Email: fellowships@sshrc-crsh.gc.ca

Faculty of Graduate Studies

SSHRC Doctoral Scholarships (CGS/PGS D)

Faculty of Graduate Studies

SSHRC Doctoral Awards

SSHRC offers two types of funding for doctoral students:

• SSHRC Doctoral Fellowships: $20,000 a year for up to 48 months
• Joseph-Armand Bombardier Canada Graduate Scholarships (JAB CGS)

Doctoral Scholarships: $35,000 a year for 36 months Applicants apply for both awards by completing one application form. If you are eligible for both awards, SSHRC will automatically consider you for both.

• Most Canadian universities receive a quota indicating the number of students

they can nominate for the national competition.

• Brock University’s quota is 12.
• New this year, university may submit applications from Indigenous doctoral

applicants beyond our quota.

Deadline date: October 19, 2018

Faculty of Graduate Studies

SSHRC Doctoral Awards

Indigenous Applicants

• Indigenous applicants who would like their application considered for

submission beyond the institution’s quota are asked to select the “Option for Self-Identified Indigenous Applicants” in the “Identification” section of the online application form. Once completed, this information will be displayed on Page 1 of the application form.

• Indigenous applicants may also complete an allowable inclusion to explain

any special circumstances that may have delayed their academic career (e.g., cultural or community responsibilities, and/or challenging socio- economic contexts). This information will be taken into account by selection committee members.

• NOTE: Applications involving Indigenous research count towards the

institution’s quota unless the applicant has also selected the “Option for Self-Identified Indigenous Applicant” on the online application.

Faculty of Graduate Studies

SSHRC Doctoral – Eligibility Criteria

• Canadian citizen or permanent resident of Canada;
• pursuing doctoral studies in the social sciences or

humanities;

• not have already received a scholarship or fellowship

from SSHRC, NSERC or CIHR to undertake or complete a doctoral degree or combined MA/PhD;

• SSHRC Doctoral Fellowships can be held at a recognized

university in Canada or abroad.

• JAB CGS Doctoral Scholarships can only be held at an

eligible Canadian university.

Faculty of Graduate Studies

SSHRC Doctoral – Subject Matter Eligibility

• To avoid applications being declared ineligible, ensure that your research falls

under the SSHRC mandate by consulting the General Guidelines for the Eligibility

• f Subject Matter at SSHRC website.
• Applicants working in research areas where boundaries overlap are advised to state

clearly in the applications why they believe their proposals are appropriate for support by the agency to which they are submitting their application.

• You may request an assessment of eligibility by sending a copy of your research

proposal to SSHRC. Results of the eligibility review will be communicated by e- mail.

• Applicants should be advised to explore funding opportunities at CIHR and/or

NSERC while their proposal is reviewed for eligibility, in order to ensure that deadlines are not missed.

• Please note, SSHRC does not permit appeals on grounds of subject matter

eligibility.

Faculty of Graduate Studies

SSHRC Doctoral – Evaluation Criteria

Applications are evaluated solely on the basis of their academic merit, measured by:

• past academic results, as demonstrated by transcripts, awards and

distinctions;

• the program of study and its potential contribution to the

advancement of knowledge;

• relevant professional and academic experience, including research

training, as demonstrated by conference presentations and scholarly publications;

• two written evaluations from referees; and
• the departmental appraisal (for those registered at Canadian

universities).

Faculty of Graduate Studies

SSHRC Doctoral – Where to Apply

*Students registered concurrently at a Canadian and a foreign university must submit their application to the Canadian university, if that university has a quota.

Applicant Status Where to Submit Application In Fall 2018, you are registered in a degree program at, or on an approved leave of absence from, a Canadian university with a quota. The university at which you are currently registered. In Fall 2018, you are registered in a degree program at a Canadian university without a quota. SSHRC In Fall 2018, you are registered in a degree program at a foreign university.* SSHRC In Fall 2018, you are not registered in a degree program at a university, but intend to undertake doctoral studies. SSHRC

Faculty of Graduate Studies

SSHRC Doctoral – Application

Application and Instructions http://www.sshrc-crsh.gc.ca/funding- financement/programs-programmes/fellowships/doctoral-doctorat- eng.aspx

Faculty of Graduate Studies

SSHRC Doctoral – Create an Application

Faculty of Graduate Studies

SSHRC Doctoral – Application Overview

Faculty of Graduate Studies

SSHRC Doctoral – Application

Application and Instructions http://www.sshrc-crsh.gc.ca/funding- financement/programs-programmes/fellowships/doctoral-doctorat- eng.aspx

A complete application consists of:

• the on-line Doctoral Award application form, completed, printed and signed
• the program of study (max. 2 pages)
• a bibliography/citations (max. 5 pages)
• a research contributions page (if applicable, max. 1 page)
• allowable inclusions (if applicable, max. 1/2 page)
• fficial letter to confirm part-time study and/or leave of absence (if

applicable, max. 1 page)

• all undergraduate and graduate level transcripts
• two (2) completed Letters of Appraisal in sealed envelopes
• the Departmental Appraisal (only for candidates who must apply through a

Canadian University)

• the completed, printed and signed Consent to Disclosure of Personal

Information form

• the Application Checklist

Faculty of Graduate Studies

SSHRC Doctoral – Program of Study

Maximum two pages Describe your program of study in clear, plain language, avoid jargon and highly technical terms. Reviewed by a multidisciplinary committee. If you are currently completing a bachelor's degree, have not undertake any graduate level studies, or if you are completing or have completed a Master's degree:

• Clearly state your current level of study;
• Give the title and a brief description of your master's thesis, if

applicable;

• Identify the degree program which you will pursue including any

relevant courses and provide an explanation for your choice; and

• Provide an outline of your doctoral thesis proposal, including the

research question, context, objectives, methodology and contribution to the advancement of knowledge, and your special interests in the proposed area of research.

Faculty of Graduate Studies

SSHRC Doctoral – Program of Study

If you are currently enrolled in a doctoral degree program:

• Clearly state your current level of graduate study;
• Indicate what stage you are at in your thesis;
• Provide the name of your supervisor of doctoral studies, if

known;

• Provide an outline of your thesis proposal, including, for

example, the research question, context, objectives, methodology and contribution to the advancement of knowledge; and

• Describe what you hope to accomplish during the award tenure

and what will remain to be done before you obtain your degree.

Faculty of Graduate Studies

SSHRC Doctoral – Attachments

Please ensure your attachments are presented according to these specifications:

• typed or word processed, single-sided, on 8 ½" x 11" (21.5 cm x

28 cm), white paper;

• single-spaced, with no more than six lines of type per inch;
• body text in a minimum 12 pt Times New Roman font;
• all margins set at a minimum of ¾" (1.87 cm);
• your name appearing within the set margins at the top right corner
• f every page; and
• pages numbered consecutively following the last page of your

application printout.

Faculty of Graduate Studies

SSHRC Doctoral – Letters of Appraisal

• Two Letters of Appraisal, maximum one page each.
• Referees must be faculty members who have had sufficient opportunity to assess

your potential and the importance of your publications.

• If you are currently completing a bachelor's degree or are just starting

graduate-level studies Obtain letters from faculty members who have had sufficient opportunity to assess your potential and the importance of your publications.

• If you are completing a Master's degree

One of the letters of appraisal must be from your Master's supervisor (or equivalent).

• If you are currently enrolled in a doctoral degree program and have a supervisor

One of the letters of appraisal must be from your doctoral thesis supervisor. If you completed a Master's degree previously, the other letter should be from your Master's supervisor (or equivalent). If you do not yet have a supervisor, obtain letters from faculty members who have had sufficient opportunity to assess your potential, at the bachelor's or Master's level.

• If you have changed universities since last year, one of the letters of appraisal must

be from a faculty member at the previous university.

Faculty of Graduate Studies

SSHRC Doctoral – Transcripts

You must include all undergraduate and graduate transcripts.

• SSHRC will accept official and certified copies of transcripts only. SSHRC will

not accept Web-based, faxed or photocopied transcripts.

• If you are already registered in your program of study at the time of

application, you must submit an official transcript for this program, regardless

• f the number of months completed, to demonstrate registration in the
• program. This requirement also applies to programs of study started in the

fall session of the year of application.

• Official transcript(s) must be included with your application package in a

sealed envelope, or you may order your transcript(s) and have them sent directly to your program.

Faculty of Graduate Studies

SSHRC Doctoral – Competition Results

• University Adjudication Committee reviews all eligible

applications and selects the allocated University quota to be sent forward.

• Students will be notified by email, after January 9,

2019, as to the status of their application, whether it was sent forward to SSHRC.

• SSHRC will notify applicants whose applications were

submitted to SSHRC, of the results by mail, April 2019.

Faculty of Graduate Studies

SSHRC Doctoral Resources

Resource Centre to prepare and complete a SSHRC Doctoral application, and help you in understanding the adjudication and awarding process.

http://www.sshrc-crsh.gc.ca/funding-financement/apply- demande/resource_centre-centre_de_ressources-eng.aspx

General Inquiries

Email: fellowships@sshrc-crsh.gc.ca Telephone: 1-613-943-7777

Faculty of Graduate Studies

Thank you and Good Luck!