SNOWMASS ROTARY CLUB CLUB ASSEMBLY MARCH 13, 2019 AGENDA Board - - PowerPoint PPT Presentation

SNOWMASS ROTARY CLUB

CLUB ASSEMBLY MARCH 13, 2019

AGENDA

• Board Introductions and Review of Chairs / Committee Roles
• Strategic Plan Goals and Status
• Wine Festival Funds Allocation for Charitable Foundation
• Grants Summary
• New Business
• New Honorary Members
• Service Event – Town Clean Up Day May 17, 2019 (in lieu of Meeting on May 15th)
• Social Event Ideas
• Election: President Elect Nominee for 2019-2020
• Volunteer: Programming Co-Chair and/or Committee Members
• New Venue Options
• Review and Approval of Draft Bylaw Changes
• Centennial Project Options

ROTARY CLUB BOARD MEMBERS:

Julie Ann Woods President Rob Cairncross Past-President Tom Fridstein President Elect Alinio Azevedo President Elect Nominee (PEN) Peter Goergen Secretary Gary Hartman Treasurer George Hart Sergeant at Arms Matt Dube Membership Chair

OTHER MEMBERSHIP CHAIRS

Lindsay Cagley & Tucker V. Burton PR Co-Chairs Randy Woods Wine Festival Chair Trent Palmer & Martha O’Keefe Programming Co-Chairs Sherri Goodwin Community Grants Chair George Hart International Grants Martha O’Keefe Vocational George Hart Snowmass Rotary Charitable Foundation Rob Cairncross Community Service Chair

STRATEGIC PLAN GOALS AND STATUS

As of March 13, 2019

1.

How many total members does your club want by the end of the Rotary year? 40 of 46 – 40 members, 6 Honorary

2.

How many members will participate in club service activities during the Rotary year? 42 of 38 – 27 @ Winefest, 10 Thanksgiving potluck, 5 Dictionary Distribution

3.

How many members will attend your district conference? 1 of 1 - Martha

4.

How many of your club's committee chairs will attend the district training assembly? 3 of 2 – Martha, Tom, Peter

5.

How much money will be contributed to The Rotary Foundation Annual Fund by your club and its members during the Rotary year? $2100 of $8000

6.

How much money will be contributed to The Rotary Foundation PolioPlus Fund by your club and its members during the Rotary year? ? of $2000

STRATEGIC PLAN GOALS AND STATUS

As of March 13, 2019 (cont’d)

7.

How many service projects will your club complete during the Rotary year? 1

• f 1 – Nature Trail bridge staining

8.

How many Rotary Youth Exchange students will your club host during the Rotary year? 2 of 1 - Angelica de La Torre and Kelsey McHugh

9.

Does your club have an up-to-date strategic plan? YES

• 10. Does your club's online presence accurately reflect its current activities? YES
• 11. How many social activities will your club hold outside of regular meetings

during the Rotary year? 2 of 3 - Holiday Party, X-C Ski Event

• 12. Arrange for the club’s members to talk with the media to tell your club’s, and

Rotary’s, story. YES – Wine Festival and Grants

• 13. Did your club work on a project with a corporate or government partner this

Rotary year? YES – Thanksgiving Potluck

WINE FESTIVAL 2018


Save the Date: Sept. 13-14, 2019

:

Sponsor Contributions $46,550.00 Wine Festival Dinner Net Income $7,777.14 Wine Festival Grand Tasting Net Income $41,168.45 Maintenance Fee for Condo

• $681.00

Total Net Income - Charitable Foundation (FYE 6/30/18) $94,814.59 Charitable Foundation Grant Allocations unspent (FYE 6/30/18) $2,010.81 Cash Basis Net Income from Club General Operations (FYE 6/30/18) $0.00 Total: $96,825.40

2018-19 BUDGET FOR CHARITABLE FOUNDATION

Budget for Charitable Foundation (FYE 6/30/19) Budget Actual Difference Community Charities 40% $38,730.16 $ $38,730.16 Community Service Projects 5% $4,841.27 $ $4,841.27 International Charities 23% $22,269.84 $ $22,269.84 Vocational Charities 27% $26,142.86 $ $26,142.86 Endowment Fund 3% $2,904.76 $ $2,904.76 G&A for Charitable Foundation 2% $1,936.51 $ $1,936.51 Budget for Charitable Foundation (FYE 6/30/18) $96,825.40 $96,825.40

GRANTS TO NON-PROFITS
 19 Organizations - $38,000

2018-19 Recipients

Aspen Family Connections Buddy Program Snowmass Chapel Caring Connections Aspen Hope Center Challenge Aspen Response Aspen Strong Christmas Wish Roaring Fork Conservancy Art Base GlenX Career Spring Expo Stepping Stones Aspen Youth Center HomeCare & Hospice of the Valley WindWalkers EAL and Therapy Center Bridging Bionics Little Red School House YouthEntity YouthZone

NEW BUSINESS

New Honorary Members – Sarah Hart and Steve Sewell Service Event – Town Clean Up Day May 17, 2019 (in lieu of

Meeting on May 15th) Rob Cairncross –Chair

Volunteer Opportunities: DAV and Trail Work Need new President Elect Nominee for 2019-2020 Need Programming Co-Chair and/or Committee Members -

Martha (Thanks to Trent)

Presidential Citation Award – Pending Goals Achievement Draft Bylaw Changes to be Reviewed and Approved Centennial Project Options – Randy, Gus, Pete

DRAFT BYLAWS - KEY CHANGES

Article 3 Board of Directors - Clarified the Vice President is

aka President Elect Nominee and added Sergeant-at- Arms as Board Director

Article 6 Membership – Clarified that members are

encouraged to attend at least 60% of meetings; a club member on leave still pays dues but not breakfast fee;

Article 6.5 Corporate Membership - Added new

language

Article 8 Special Guest of SV Club, Transferring Members,

and Honorary Members – Clarifies that Honorary membership is renewable on Jan. 1 each year and are exempt from paying dues but pay for breakfast when they attend.

DRAFT BYLAWS - KEY CHANGES (cont’d)

Article 9 Club 85 Members – age in years + years in Rotary

= 85; pay dues but only breakfasts that are attended (No change)

Article 12 Meetings – Clarifies that regular meeting notice

can be given either through ClubRunner or by e-mail

Article 15 Committees and Foundations – Cleaned up to

reflect what current committees are and clarifies that Social committee may (instead of shall) organize the invocation and/or prayers for each meeting

CENTENNIAL PROJECT

Money Available: $11,039 (includes

$6876.92 carryover)

Town Hall site Base Village site Other?

SUMMARY & QUESTIONS?