SINGLE SOURCE OF TRUTH Jason Arundel M-Files, Director of UK sales - - PowerPoint PPT Presentation

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SINGLE SOURCE OF TRUTH Jason Arundel M-Files, Director of UK sales - - PowerPoint PPT Presentation

SINGLE SOURCE OF TRUTH Jason Arundel M-Files, Director of UK sales CONTENT CHAOS By the Numbers 100% 17 20% 25% I N C R E A S E O F DATA T H E N U M B E R O F O F A K N OW L E D G E B A D LY F I L E D E V E RY 1 8 M O N T H


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SLIDE 1

SINGLE SOURCE OF TRUTH

Jason Arundel – M-Files, Director of UK sales

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SLIDE 2

CONTENT CHAOS

100%

I N C R E A S E O F DATA E V E RY 1 8 M O N T H S I N T H E AV E R A G E O R G A N I S AT I O N

25%

B A D LY F I L E D D O C U M E N T S W I L L N E V E R B E F O U N D

17

T H E N U M B E R O F T I M E S T H E AV E R A G E D O C U M E N T E X I S T S

20%

O F A K N OW L E D G E W O R K E R S T I M E S P E N T S E A R C H I N G F O R C O N T E N T

By the Numbers

F O R R E S T E R A I I M G A RT N E R G A RT N E R

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SLIDE 3

CONTENT CHAOS

70%

O F O R G A N I Z AT I O N S H AV E A P O O R C O N T E N T S T R AT E G Y ( I F A N Y )

52%

O F O R G A N I Z AT I O N S U S E 4 O R M O R E C O N T E N T S Y S T E M S

69%

S TO R E A N D M A N A G E D O C U M E N T S U S I N G E M A I L

62%

C O M P L E T E LY R E L I A N T O N N E T W O R K F I L E S H A R E S

By the Numbers

F O R R E S T E R A I I M M - F I L E S I I M S U R V E Y A I I M

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SLIDE 4

The Paradigm… THAT SIMPLY NO LONGER WORKS!

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SLIDE 5
  • Not unreasonable – we had to

start somewhere

  • No data controller - Folders

rely on everyone saving information to the same location.

  • Legacy ECM solution added

some control but didn't address the underlying problem.

THE ANSWER!?!

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SLIDE 6

NO RIGHT OR WRONG WAY WITH FOLDERS…

Users saving content to multiple locations

  • 17 version of any document

Access denied

  • Hierarchical permissions

20% of our time spent searching

  • Average £40k salary = £8,000

Typical approach – Purchase a "better" folder based DMS

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SLIDE 7

SHADOW IT

  • Consumer grade applications
  • Users have access to their own solutions
  • Loss of Control
  • Permissions/access
  • Potential regulatory infringement
  • GDPR
  • Confidentiality
  • Contractual obligation
  • What do these applications offer that

you don't?

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SLIDE 8

The Paradigm shift Access content the way you want

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SLIDE 9
  • Access content

anywhere on any device

  • Content based on

user behavior

  • Interoperability with
  • ther applications -

Alexa, Sonos etc.

  • Interact with social

groups

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SLIDE 10
  • Apps like Spotify, Netflix, Amazon,

Instagram have changed user expectations

  • Data location is no longer

important, we want access to our content on any device, on any platform at any time.

  • Our social lives have been enhanced,

why are business environments so far behind?

USER DEMANDS ARE CHANGING

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SLIDE 11

Y: Proposals 2018 Projects ESTT Official docs Website renewal

? ? ? ? ? ? Proposal

ESTT Corporation 1/30/2018 Website Renewal

MANAGE INFORMATION based on

what IT is NOT where it's stored

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SLIDE 12

METADATA DRIVEN INFORMATION CONTROL

One single version of the truth Search for information based

  • n context, find exactly what

you need when you need it. Automatically assign workflow based on what the content is Dynamically control access rights and permissions based

  • n what information relates to
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SLIDE 13
  • Easy classification of unstructured

content

  • Metadata suggestions
  • Adaptive classification
  • Structured content from

unstructured

  • Metadata-based navigation
  • Relationships between information

INTELLIGENT INFORMATION MANAGEMENT

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SLIDE 14

SILOED APPROACH NO LONGER AN OPTION

  • Users require applications that enable

them to perform their specific job role.

  • Users want to access and share content

with the same ease they experience in their social lives

  • Multiple applications need access to the

same content

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SLIDE 15

Pointing your applications to a folder structure is like asking it to find Wally!

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SLIDE 16

There's Wally!

Metadata

  • Male
  • Red and white stripe

jumper

  • Red and white bobble hat
  • Blue trousers
  • Glasses
  • Brown hair
  • Beach
  • Pirate Ship
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SLIDE 17

Bridging the Gap between Structured and Unstructured data.

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SLIDE 18

Y: Proposals 2018 Projects ESTT Official docs Website renewal

? ? ? ? ? ? Proposal

ESTT Corporation 1/30/2018 Website Renewal

Applications access information based on

what IT is NOT where it's stored

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SLIDE 19

BUILDING THE DIGITAL ENTERPRISE

DATA-DRIVEN

  • Metadata
  • Integrations with

business systems GOVERNANCE

  • Compliance &

Audits

  • Regulations
  • Access Control
  • Change Control
  • Digital Signatures
  • Records

PROCESS

  • Workflows
  • Approvals