SHERIFF SALES BOR vs. Judicial Filings 2000 1813 1680 1624 1594 - - PowerPoint PPT Presentation

TAX FORECLOSURE UNIT SHERIFF SALES

BOR vs. Judicial Filings

602 950 1624 1132 1542 1680 1594 1813 1421 795 814 680 570 660

500 1000 1500 2000 2009 2010 2011 2012 2013 2014 2015 BOR Judicial

2015 total tax foreclosure Cases filed

The Tax Foreclosure Unit filed a total of 2,254 cases.

1594 660

200 400 600 800 1000 1200 1400 1600 1800

BOR Cases Judicial Cases 71 29

SALE INFORMATION

• WE HAVE 6 SALES A YEAR, (EVERY OTHER MONTH).
• SALE IS CLOSED 6 WEEKS BEFORE THE ACTUAL SALE DATE.
• THE ORDER OF SALE IS DATED 1 MONTH BEFORE SALE DATE.

SALE INFORMATION DETAILS

• SEND LIST TO THE TREASURER’S OFFICE

* TREASURER’S OFFICE SCRUBS FOR PAYMENTS AND BANKRUPTCY * TREASURER’S OFFICE SENDS LIST WITH TAX AMOUNT

• SEND LIST TO THE CLERK OF COURTS

* CLERK OF COURT SENDS THE COURT COSTS & * PREPARES THE ORDER OF SALE

• SEND LIST TO THE LEGAL NEWSPAPER

* ADVERTISE PARCELS IN THE LEGAL NEWSPAPER 1) PARCELS RUN ONCE A WEEK FOR 3 CONSECUTIVE WEEKS 2) THE 3 CONSECUTIVE SATURDAYS BEFORE THE FIRST SALE DATE

• SEND LIST TO THE SHERIFF’S OFFICE

* SHERIFF’S OFFICE PREPARES THE REPORT OF SALE

MINIMUM BID SHEETS

DELINQUENT LAND SALE LETTER COST SHEET FROM LEGAL NEWS

THE COST SHEET USED TO ENTER THE ADVERTISING COST FOR THE SALE, PRIOR TO ENTERING CLERK COSTS, & TAX AMOUNT FROM THE TREASURER

AMOUNTS FOR ADVERTISEMENTS

1ST AMT 2ND AMT 3RD AMT

ADVERTISEMENT AMOUNTS ARE ENTERED INTO THE PRICE PER PARCEL BOXES ABOVE SALE HAS TO BE UNLOCKED TO ENTER THE AD PRICE PER PARCEL AMOUNTS

MINIMUM BID SHEET ENTER TAXES & COURT COST AMOUNTS

TAXES COURT COSTS

ENTER YOUR TAXES AND COURT COSTS

TOTAL DELINQUENCY BOX

ENTER TAX AMOUNT, TAB

• DOWN. JUDICIAL REPORTS

COSTS WILL BE MERGED BY JUSTICE MATTERS. TAB DOWN TO COURT COSTS. TAX AMOUNT

ENTER COURT COST

COURT COST AMOUNTS FROM CLERKS OFFICE IN PENDING CASE BOX ENTER THE COURT COST FOR THIS PARCEL ENTER $1,426.37

JUDICIAL REPORT COSTS

TITLE WORK & FEES SHOWN HERE TITLE ORDER FEES MERGED HERE BY JUSTICE MATTERS

AFTER AMOUNTS ARE SAVED MINIMUM BID SHEETS ARE COMPLETED

HERE IS THE MINIMUM BID SHEET

TO PRINT INDIVIDUAL BID SHEETS, CLICK THE PRINTER ON TOP OF THE PAGE CLICK THE PRINTER HERE MAKE SURE TO NOTE THE PAGE NUMBER OF THE BID SHEET YOU WANT TO PRINT

DECREES MUST BE ENTERED SO THAT THE SALE MAY BE CLOSED

SALE IS CLOSED AND LOCKED

SALE 89 CLOSED & LOCKED ALL DECREES WILL GO INTO THE NEXT SALE #90

OPEN NEW SALE

SALE 90

PUT IN SALE DATES & ORDER OF SALE DATE

ORDER OF SALE DATE

ORDER OF SALE DATE, ONE MONTH BEFORE 1ST SALE DATE

LAND TYPE

DETERMINES WHICH SALE LIST A PARCEL WILL MERGE

ALL NONPRODUCTIVE JUDICIAL CASES LISTED IN THE NOTE BOX INDICATE WHERE PARCELS WILL PROCEED (BASED ON THE LAND AFFIDAVIT), IF THEY DON’T SELL

INFORMATION FROM LAND AFFIDAVIT

THIS INFORMATION IS PUT ON A SPREADSHEET FOR THE SHERIFF DEPT

THIS PARCEL WILL PROCEED TO THE COUNTY LAND BANK (BASED ON THIS LAND AFFIDAVIT),

NOTE BOX PARCEL TO THE COUNTY

LANDBANK AFFIDAVIT TO COUNTY

THIS PARCEL WILL PROCEED (BASED ON LAND AFFIDAVIT) TO THE CITY LAND BANK

NOTE BOX PARCEL TO THE CITY LANDBANK AFFIDAVIT TO CITY

(BASED ON LAND AFFIDAVIT) CITY & COUNTY NOT INTERESTED IN THIS PROPERTY: THEREFORE, IT WILL BE FORFEITED

NOTE BOX PARCEL TO BE FORFEITED LANDBANK AFFIDAVIT CITY OR COUNTY DOES NOT WISH TO ACQUIRE PROPERTY

SPREADSHEET & EMAIL TO SHERIFF’S OFFICE INDICATING WHERE PARCELS WILL PROCEED IF THE PARCEL DOES NOT SELL

SPREADSHEET PARCELS GOING TO CITY LANDBANK, COUNTY LANDBANK, OR TO BE FORFEITED EMAIL TO SHERIFF WITH ATTACHED SPREADSHEET

CONFIRMATION OF SALE & ORDER OF FORFEITURE

SOME JUDGES REQUIRE A MOTION FOR CONFIRMATION OF SALE AND ORDER OF FORFEITURE. E-FILE THE MOTIONS

CONFIRMATIONS / FORFEITURES

• CONFIRMATIONS AND OR FORFEITURES FOR

ALL OTHER JUDGES.

• NO NEED TO PREPARE MOTION.
• ATTORNEYS SIGN THE DOCUMENTS, THEN

STAFF WALKS OVER TO JUDGES.

• AFTER THE JUDGE SIGNS EACH ENTRY, TAKE

TO THE CLERKS OFFICE TO JOURNALIZE.

• THEN CLERKS WILL SEND COPY TO SHERIFF’S.

THE SHERIFF’S OFFICE WILL SEND THE CONFIRMATION OF SALE TO THE COUNTY LANDBANK OR CITY LANDBANK.

THE SHERIFF’S OFFICE WILL MAIL OUT THE CONFIRMATION OF SALE TO THE PRIVATE PURCHASER.

ORDER OF FORFEITURES

• ORDER OF FORFEITURES PROCEED TO THE

OFFICE OF THE FISCAL OFFICER (AUDITOR’S OFFICE).

Sheriff sale breakdown

• We offered a total of 809 parcels for sale in

2015

• 86 parcels, or 11% sold to private purchasers
• 125 parcels, or 15% sold to CCLRC
• 103 parcels, or 13% sold to City Land Banks
• 484 parcels, or 60% were forfeited to the State of

Ohio

• 11 parcels, or 1% of the sales were vacated

Tax foreclosure Sheriff sale results

219 12 5 2 200 15 590 74 120 101 284 11 94

100 200 300 400 500 600 700

Total Parcels Scheduled for Sale Parcels Sold- Private Purchasers Parcels Sold to CCLRC Parcels Sold to City Land Banks Parcels Forfeited to State of Ohio Other Parcels Withdrawn Prior to the Sale

BOR Judicial

Office of the Fiscal Officer 2015 Forfeited Land Sales Results

The Office of the Fiscal Officer held two sales in April and September of 2015 for forfeited property.

2015 - Sale A

• 318 Parcels were offered for sale
• 169 were Sold
• 23 were Voided
• 1 was Vacated
• $70,301.00 - Title Cost paid back to

Prosecutor

• $84,747.07 - Court Cost paid back to Clerk
• $19,877.00 - Sheriffs cost paid back
• $190,197.78 - DTAC collected

2015 - Sale B

• 487 Parcels were offered for sale
• 196 were Sold
• 29 were Voided
• 3 were Vacated
• $81,021.30 - Title Cost paid back to

Prosecutor

• $94,210.29 - Court Cost paid back to Clerk
• $21,946.00 - Sheriffs cost paid back
• $327,102.61 - DTAC collected

2015 Forfeited Land Sale Results

318 169 23 1 487 196 29 3

100 200 300 400 500 600 Total Parcels Offered for Sale Parcels Sold Parcels Voided Parcels Vacated Sale A Sale B

BOR Hearing Results

1,625 BOR Hearings in 2015.

1,197 207 144 30 25 17 5 772 425

200 400 600 800 1,000 1,200 1,400

Transferred to Land Banks Sheriff Sale Continued Transfer of Venue Active Contract Dismissed-PIF Other Total