School Reopening Plan Fall 2020 School Board Presentation August - - PowerPoint PPT Presentation

School Reopening Plan Fall 2020

School Board Presentation August 6, 2020

Mission Statement

Positively impacting the future through student-centered decision making academically, behaviorally, emotionally and socially.

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VDOE Guidance

Governor Northam’s Phase Guidance for Virginia Schools was accompanied by comprehensive guidance from the Virginia Department of Education, Recovery, Redesign, Restart 2020.

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A Scalable Plan

As rapidly as data, trends and guidance change, staff recommend a plan that is scalable:

• 100% - All students regular schedule
• 50% - 2 days a week
• 25% - 1 day per week
• 0% - Remote Learning for all students
• Families may elect: 100% Online Remote Learning

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Considerations for Opening School

• Health and safety are top priorities.
• We believe that instructional goals are best achieved by maximizing in-person

learning.

• We understand the need to provide social emotional supports for students and

families.

• We must meet unique needs of vulnerable populations.
• We understand the need to practice daily safety measures to keep students and

staff safe.

• We understand that childcare is a concern for many families and staff members

(see next slide).

• School start and end times may change depending on the number of students who

request bus transportation.

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Considerations for Opening School- Childcare

• Childcare Survey- 166 responses 48% of parents do not have access to childcare,

45% would be interested in community-sponsored childcare (109 children)

• DPS is currently working with city and community resources to define the

programs available as well as to identify funding. More information will be available very soon.

• Daycare centers are encouraged to reach out to DPS if they need information

regarding student learning or other needs. They should call Anne Moore-Sparks, DPS Community Outreach and Business Partnership Specialist at 434-799-6434,

• ext. 271

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Opening School Processes

• Students will be expected to log in and work during the scheduled time frame with

their assigned teacher.

• Teachers will interact with students using virtual learning platforms such as Virtual

Virginia, Google Meet, Canvas, Edgenuity, etc.

• Wednesdays are remote learning days, check-ins with students and families, teacher

planning days, participate in staff meetings, and professional development

• pportunities.
• Teachers will conduct parent-teacher conferences as needed.
• Classrooms will be arranged to promote social or physical distancing.
• Breakfast and Lunch will be eaten in the classroom.
• Students are expected to care for their technology devices so that the devices are not

damaged, lost or stolen.

Superintendent’s Recommendation to the School Board for the Re-Opening of Schools

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Proposal for Re-Opening Schools

• All students will start the school year in a virtual environment, except for students in the

Preschool Program.

• Preschool students will begin the year attending Monday-Tuesday and

Thursday-Friday. Wednesdays will be a day for teachers to plan, for the building and toys to be deep cleaned and for teachers to contact parents regarding student learning needs

• All K-12 students will be assigned to their teachers by program choice (Virtual or

Face-to-Face).

• When schools open, students who are assigned to the Face-to-Face Program, will

transition with their teachers to face-to-face instruction.

• Transition to the face-to-face program will occur gradually using a week to week

timeframe to ensure that safety measures are followed.

• Students who are in the 100% Virtual Program will not have any changes to their

schedule or teacher.

• Students cannot change programs or transportation choices until the end of the

semester.

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Transition Phases for Face-to-Face Instruction

• Beginning September 15th, the superintendent will begin considering a

recommendation to the School Board whether students who selected the Face-to-Face Program will start attending school through a phased opening. The decision will be based upon the spread of COVID-19 and the phase the state of Virginia is in at that time.

• Students who selected the 100% Virtual Program will stay virtual and with their

current teacher.

• Face-To-Face Program

○ Phase 1- Week 1: K-3, special education self-contained and high school seniors ○ Phase 2 - Week 2: Elementary: Grades 4-5; Middle School: Grade 6; High School: Grade 9 ○ Phase 3 - Week 3: Middle School: Grades 7-8; High School: Grades 10-11 ○ Students cannot change programs or transportation choices until the end of the semester

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• Students with disabilities will be served according to their IEPs.
• English Learners K-12 will receive direct language instruction from EL

specialists according to their individualized EL plans. In addition, accommodations and classroom differentiation, based on proficiency levels, will be provided by classroom teachers in all classes.

• The AG, Academically Gifted, resource teachers will also work through

remote learning with online class options for enrichment for students. Differentiated instruction will be provided in order to challenge and meet the needs of academically gifted students.

Special Education, English Learners, and Academically Gifted

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Health Plan

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Proposal for Opening Schools - Health Plan

Danville Public Schools Return to School Health plan is based on guidance from the CDC, the Virginia Phase III Covid Mitigation Plan for Public Schools, local health department regulations, and Division staff

• recommendations. It is designed to protect our students and staff while supporting teaching and learning.

Part I Promoting Behaviors that Reduce the Spread of COVID-19

• Digital thermometers will be used to take the temperature of staff and students prior to entering schools or other DPS

facility

• Schools will provide training for staff on COVID-19 mitigation to include mandatory physical distancing, mandatory

wearing of face coverings, proper hand hygiene and staying home when presenting signs of COVID-19

• Failure to wear a mask will be treated as a dress code violation.
• Signage in visible locations such as entrances, offices, and outside restrooms designed to educate staff and students
• n proper COVID-19 mitigation strategies
• Classroom seating redesign to allow for social distancing of at least 6 feet
• Discouraging and prohibiting congregation in communal spaces such as halls, entrances and exits
• To the extent possible, meals will be served in classrooms and will be boxed or bagged
• Any shared materials - toys, lab or art supplies, or PE equipment will be cleaned after each use
• Limiting or prohibiting field trips

Proposal for Opening Schools - Health Plan

Part II Transportation

• Students are required to wear a mask while riding the bus. Extra masks will

be placed on each bus for a student in the event the students does not have

• ne.
• Students will be seated one to a seat; siblings may sit together in the same

seat.

Attendance

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Proposal for Opening Schools - Attendance

Virginia Compulsory Attendance Law § 22.1-254 requires: Every parent, guardian, or other person in the Commonwealth having control

• r charge of any child who will have reached the fifth birthday on or before

September 30 of any school year and who has not passed the eighteenth birthday shall, during the period of each year the public schools are in session and for the same number of days and hours per day as the public schools, cause such child to attend a public school or a private, denominational, or parochial school or have such child taught by a tutor or teacher of qualifications prescribed by the Board of Education and approved by the division superintendent, or provide for home instruction of such child as described in § 22.1-254.1.

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Student Attendance Guidelines from the Virginia Department of Education (VDOE)

• VDOE Superintendent’s Memo - July 24, 2020

○ School divisions are employing and adapting to new instructional delivery models beyond brick-and mortar, therefore, the ability to track attendance by conventional measures - i.e. visual observation or face-to-face interaction is less practical/feasible. ○ Attendance checks will be conducted on a daily basis. ○ During the 2020-2021 school year, the expectation is that there will be meaningful interactions between staff and students to encourage the overall well-being of students and student learning.

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Proposal for Opening Schools - Attendance

• Parent Responsibilities

○ Ongoing Communication with the classroom teacher and school staff ○ Update phone number on a regular basis ○ Make sure student completes make up work if absent. ○ Danville Public Schools - Policy 2070.00 R

➢ Parent or guardian must notify the school when the student is absent within three days of the student’s return that states the reason for the absence in writing to their child’s teacher. Do not call the school office to report a student absence. ➢

The excuses for absence that shall be deemed acceptable are:

1. lIlness 2. Court appearance 3. Religious holiday 4. Field trips and school authorized activities 5. Extenuating circumstances which are determined by the school administration. 18

Tracking Student Attendance in Various Instructional Delivery Models

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Remote - Online Remote - Other

*Time-based

• Students working online live with their teacher

learning.

• Login time to a learning management system
• Activity log on a learning management system
• Phone call
• Email exchange
• Time-stamp for posts or submissions
• Submission of a time log
• Phone call
• Face-to-face meeting

(students come in for packet or work collection/drop-off) *Task or Product

• Participation in asynchronous online lesson
• Demonstrate evidence of engagement with

peers for collaborative work

• Engagement on a discussion board
• Submission of task or assignment
• “View” tracker for asynchronous online lesson
• Submission of task,

product, or assignment

*Attendance is tracked throughout the day in each class, not just through discussion or log on with

the teacher, but also by student work/submissions each day.

Proposed Attendance Procedures

• Attendance will be tracked throughout the day in each class, not just

through discussion or log on, but also by student work/submissions each day.

• Teachers will use a daily checklist to record attendance for log in, periodic

mini formative assessment submissions, and exit ticket submissions.

• Teachers will review this checklist to determine overall attendance to

record in PowerSchool.

○ Present: Completed and/or submitted log on, all mini formative assessments, and exit ticket ○ Tardy: Completed/submitted two-thirds of the attendance checks ○ Absent: Completed/submitted few or none of the attendance checks; Parents must submit absence notes to the teacher via Canvas.

Sample Attendance Checklist

Period/Block ____ Name 8/24/2020 8/25/2020 8/26/2020 IL

FA ET PS

I

FA ET PS

I

FA ET PS

Student 1 Y Y Y P Student 2 Y Y N T Student 3 Y N N A

Code Key:

• IL - Initial Log-In
• FA - Formative Assessment Submission
• ET - Exit Ticket Submission
• PS - PowerSchool Attendance for the Period/Block
• P - Present
• T - Tardy
• A - Absent

Proposed Attendance Procedures

• Initial Sign-In

○ Teachers will verify attendance by using the Google Meet extension ○ Initial attendance will be displayed on a Google Sheet

• Evidence of Engagement/Involvement Checklist

○ Google Slides Q & A ■ Presenter View links for student response ○ Whiteboard.fi ■ Well-being checks ○ Screen checks ■ Voice comments ■ Scavenger hunts (find item and display on screen)

• Exit ticket

○ Use submissions in Canvas to record final attendance on checklist

Proposed Attendance Policy - Wednesdays

• Based on the school’s established daily schedule for Wednesdays, teachers

will outline scheduled meeting times for all classes to meet via Google Meet to record attendance for that day in PowerSchool.

• Proposed time frame for scheduled meetings would be during the time

allotted for office hours and student check-ins.

○ Schedule based on possible 1:30 - 2:30 time frame for office hours 1:30 - 1:45 Block 1 Attendance Check-In via Google Meet 1:50 - 2:05 Block 2 Attendance Check-In via Google Meet 2:10 - 2:25 Block 3 Attendance Check-In via Google Meet 2:30 - 2:45 Block 4 Attendance Check-In via Google Meet 2:50 - 3:30 One-on-one meetings, grading, planning

Proposal for Opening Schools - Attendance

• School Staff Responsibilities

○ Danville Public Schools - Policy 2070.00 R

➢ The principal shall be responsible for the administration of attendance policies and procedures. The principal share also ensure that:

1. All clerks and teachers are instructed in the proper recording of attendance. 2. All teachers will check the roll in every class. 3. All teachers will communicate with student’s parent if poor attendance is affecting the student’s progress and keep a log of those contacts. 4. After three (3) consecutive absences or five (5) absences in a two-week period, the teacher will report the student to the counselor who will work with the principal (or designee) and attendance clerk to investigate student absences. Chronic absenteeism is handled through student support services and truancy guidelines will be followed.

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School Schedules for Instruction

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Preschool Weekly Schedule for Face-to-Face - 4 days per week

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Preschool

The best available evidence indicates if children become infected, they are far less likely to suffer severe symptoms. At the same time, the harms attributed to closed schools on the social, emotional, and behavioral health, economic well-being, and academic achievement of children, in both the short- and long-term, are well-known and significant. Based on current data, the rate of infection among younger school children, and from students to teachers, has been low, especially if proper precautions are followed. There have also been few reports of children being the primary source of COVID-19 transmission among family members. This is consistent with data from both virus and antibody testing, suggesting that children are not the primary drivers of COVID-19 spread in schools or in the community.

Center for Disease Control

Preschool, Continued

No studies are conclusive, but the available evidence provides reason to believe that in-person schooling is in the best interest of students, especially pre-K through K-3, particularly in the context of appropriate mitigation measures similar to those implemented at essential workplaces. Aside from a child’s home, no other setting has more influence on a child’s health and well-being than their school. The in-person school environment does the following:

• provides educational instruction;
• supports the development of social and emotional skills;
• creates a safe environment for learning;
• addresses nutritional needs; and
• facilitates physical activity.

CDC

Preschool

• Preschool and Early Childhood Special Education students will attend 4 days

a week- Monday, Tuesday, Thursday, and Friday. Wednesdays will be a day for teachers to plan, for the building and toys to be deep cleaned and for teachers to contact parents regarding student learning needs

• Students will attend on a staggered basis for the first week.
• The school day will be 5 ½ hours to allow for cleaning as well as collaborative

planning between classroom teachers and instructional paraprofessionals.

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Physical Distancing

”New Classrooms”

Use all areas of the building to develop learning areas. Each area will have furniture and learning materials.

Classes in 2 groups

Group A will meet with the teacher and Group B will meet with the Instructional

• Paraprofessional. Each day the

groups will rotate.

Children

There will be no more than 8 children in a group. This allows children to spread out. The children will stay in the classrooms for all learning activities.

Teacher

All faculty members will wear masks and keep the kids at a safe distance. Children will be provided masks for activities that require a closer contact.

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Daily Cleaning

• Daily consistent cleaning operations continues with a concentration of deep cleaning for

high traffic areas including restrooms.

• High traffic areas include: All offices, guidance, nurse’s station, break areas, classrooms,

cafeterias, libraries, play areas and playground equipment.

• Cleaning includes: light fixtures, moldings, vents, windows, desk, chairs, floors, light

switches, toys, bookshelves, doors, door knobs, lockers, counters, tables, wall mounted equipment, office furniture, office equipment, phones and playground equipment.

• Each classroom will be provided a spray bottle with CDC approved chemical Buckeye E22,
• disinfectant. This disinfectant is safe, and fast drying. Periodically throughout the day

teachers will be able to spray areas in classroom for disinfecting.

• Additional cleaning will be done everyday with the Hygiencia equipment.

Elementary Weekly Schedule for Face-to-Face and 100% Virtual

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*All students will start virtually.

Face-to-Face Weekly Schedule - K-3

Grade Monday Tuesday Wednesday Thursday Friday

K-3

Face-to-Face Instruction Face-to-Face Instruction School Assignments At Home Face-to-Face Instruction Face-to-Face Instruction Students Monday Tuesday Wednesday Thursday Friday

Group A

Face-to-Face Instruction School Assignments At Home School Assignments At Home Face-to-Face Instruction School Assignments At Home

Group B

School Assignments At Home Face-to-Face Instruction School Assignments At Home School Assignments At Home Face-to-Face Instruction

Face-to-Face Weekly Schedule - Grades 4 and 5

100% Virtual Weekly Schedule - Grades K-5

Students Monday Tuesday Wednesday Thursday Friday

100% Virtual

Virtual Instruction Virtual Instruction School Assignments At Home Virtual Instruction Virtual Instruction

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Middle School Weekly Schedule for Face-to-Face and 100% Virtual

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*All students will start virtually.

Middle School Weekly Schedule

Students Monday Tuesday Wednesday Thursday Friday

Group A

Face-to-Face Instruction (4 classes & 2 electives) School Assignments At Home School Assignments At Home Face-to-Face Instruction (4 classes & 2 electives) School Assignments At Home

Group B

School Assignments At Home Face-to-Face Instruction (4 classes & 2 electives) School Assignments At Home School Assignments At Home Face-to-Face Instruction (4 classes & 2 electives)

Face-to-Face Weekly Schedule - Grades 6, 7 and 8

100% Virtual Weekly Schedule - Grades 6, 7 and 8

Students Monday Tuesday Wednesday Thursday Friday

100% Virtual

Virtual Instruction

(4 classes & 2 electives)

Virtual Instruction

(4 classes & 2 electives)

School Assignments At Home Virtual Instruction

(4 classes & 2 electives)

Virtual Instruction

(4 classes & 2 electives)

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High School Weekly Schedule for Face-to-Face and 100% Virtual

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*All students will start virtually.

High School Hybrid Learning Plan

• Face-to-Face

○ One-half of students attend school two days a week

■ Group A- students attend Face-to-Face instruction Monday and Thursday with students completing school assignments at home Tuesday, Wednesday and Friday ■ Group B- students attend Face-to-Face instruction Tuesday and Friday with students completing school assignments at home Monday, Wednesday and Thursday.

• 100% virtual program students will receive instruction Monday, Tuesday, Thursday and

Friday with Wednesday being a home assignment day

• Students assigned to the Danville Alternative Program will attend Monday, Tuesday,

Thursday and Friday with Wednesday being a home assignment day

• Students assigned to the Extended Day Alternative Program will attend Monday, Tuesday,

Wednesday and Thursday

• Students will be responsible for four classes each semester

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Electives and Exploratory Classes

• Students will be given the opportunity to participate in classes that allow

students and staff to follow safety guidelines at all grade levels.

• Band, Orchestra, Chorus, and Athletics are on hold at this time. Teachers and

coaches are encouraged to give students practice lessons and workouts students can do at home. Virtual lessons and workouts are also encouraged.

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School Reopening Plan Fall 2020

Presenter: Dr. Catherine Magouyrk, Interim Superintendent cmagouyrk@mail.dps.k12.va.us