School Boards Approved Budget Presentation Febr bruary uary 18, , - - PowerPoint PPT Presentation

School Board’s Approved Budget Presentation

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Febr bruary uary 18, , 2020 020

Strategic Plan

G o a l 1 : S t u d e n t L e a r n i n g G o a l 2 : S t u d e n t & S t a f f W e l l - B e i n g

ENGAGE 2025

G o a l 3 : P r o f e s s i o n a l G r o w t h & O r g a n i z a t i o n a l R e s o u r c e s G o a l 4 : C o m m u n i t y E n g a g e m e n t Our MISSION Together, we prepare our students for their future. Our VISION We inspire and empower each student to develop essential skills and access multiple pathways in pursuit of their dreams. Every day, each child yearns to come to school, excited about learning.

Quality ■ Equity ■Innovation ■Inclusivity ■Collaboration ■Citizenship ■Stewardship

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Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

• Attracti

acting, ng, Retaini ining, ng, and d Investi esting ng in High Quality ty Teachers chers and d Staf aff

• Increasing

easing Stude udent Learni arning ng and nd Achi hievement evement

• Suppor

pporti ting ng Safe, fe, Enga gaging ng, , and d Equi uitab table le Lea earning ning Environmen ronments ts

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FY2021Budget Priorities

Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

F Y 2 0 2 1 O p e r a t i n g B u d g e t : P r o j e c t e d F u n d i n g G a p

Budget Amount Projected Revenues $338,855,202 Preliminary Expenditures $343,274,826 Preliminary Budget Gap ($4,419,624)

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F Y 2 0 2 1 B u d g e t : A l l F u n d s

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Fund Fund FY21 Proposed Budget % of Budget 1 Governor’s School $2,289,421 0.67% 2 Detention Center $1,147,759 0.33% 3 Food Service $12,251,952 3.57% 4 Regional Adult Ed $744,687 0.22% 5 Operating Fund $305,459,192 88.98% 6 Capital Projects $18,500,916 5.39% 7 Fleet Service $2,880,899 0.84% Grand Total $343,274,826 100%

Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

$343,274,826

88.98% 0.84% Fleet Service 0.33% Detention Center 0.22% Regional Adult Ed 0.67% Governor’s School Capital Projects Operating Fund Food Service

F Y 2 0 2 1 B u d g e t : R e v e n u e S o u r c e s

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Revenue By Source FY21 - Preliminary Revenues % of Budget State Funds $156,157,910 45.49% Local Funds $135,181,416 39.38% Federal Funds $17,441,492 5.08% Loans & Bonds $18,500,916 5.39% Other Funds $10,199,502 2.97% Fund Balance $1,373,966 0.40% GAP $4,419,624 1.29% Grand Total $343,274,826 100.00%

5.39% 1.29% GAP 0.40% Fund Balance

$343,274,826

State Funds Local Funds Federal Funds Other Funds Loans & Bonds

F Y 2 0 2 1 B u d g e t : A l l F u n d s b y C a t e g o r y

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Category FY21 Proposed Budget % of Budget Instruction $217,637,341 63.40% Administration $12,258,780 3.57% Transportation $22,117,577 6.44% Maintenance $23,062,174 6.72% Food Services $11,443,263 3.33% Capital Projects $18,500,916 5.39% Technology $9,665,000 2.82% Debt Services $28,589,775 8.33% Grand Total $343,274,826 100.00%

Instruction Administration Technology Debt Services Maintenance Transportation Food Services

$343,274,826

63.40% 8.33% 6.72% 6.44% Capital Projects

FY 2021 Operational Budget: Expenditures by Category

8 69.94% Transportation Debt Service Technology Administration Instruction

$305,459,192

Maintenance

Category FY21 - Proposed Budget % of Budget Instruction $213,624,963 69.94% Administration $12,258,780 4.01% Transportation $19,230,978 6.30% Maintenance $22,253,485 7.29% Technology $9,501,211 3.11% Debt Services $28,589,775 9.36% Grand Total $305,459,192 100.00%

FY 2021 Operational Budget: Expenditures by Category (Less Debt Service)

9 77.16% Transportation Maintenance Technology Administration Instruction

$276,869,417 Category FY21 - Proposed Budget % of Budget Instruction $213,624,963 77.16% Administration $12,258,780 4.43% Transportation $19,230,978 6.95% Maintenance $22,253,485 8.04% Technology $9,501,211 3.43% Grand Total $276,869,417 100.00%

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School Operating Budget Breakdown

Salaries & Benefits $244,750,877 88.40%

• Licensed/

Professional

• Support Staff
• Administrators
• Hourly Staff
• VRS
• FICA
• Medical
• Dental
• Vision
• Short Term Disability
• EAP
• Group Life

Purchased Services $14,238,977 5.14%

• Student Support

Contracted Services

• Professional

Development

• Maintenance

Contracts

• Legal Services
• Repair Services
• Leasing Fees
• Printing
• Special Services

Other Charges $9,168,246 3.31%

• Telephone
• Gasoline
• Fuel Oil
• Electricity
• Water
• Equipment Rental
• Membership Dues
• Worker’s

Compensation Insurance

• Local Travel
• Bond Fees
• Advertising
• Shipping Services

Materials & Supplies $8,622,590 3.11%

• Classroom

Resources

• Fine Art Supplies
• Music Program

Supplies

• Athletic/PE Supplies
• Student Awards
• Guidance Materials
• Testing Materials
• Office Supplies
• Consumable

Supplies

• Non-consumable

Supplies

• Special Programs

Capital Investments $88,727 0.03%

• Security

Equipment

• Maintenance

Equipment

• Equipment
• Lab Equipment

COMPENSATION NON-COMPENSATION

Total Operating Budget* $276,869,417

*Less Debt Service

Balance of Student Needs Versus School Funding

State Funding Local Funding Federal Funding

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Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

System Advancements and Achievement

G r a n t s & P a r t n e r s h i p s

$247,685.85 in Grant Funding*

Over 300 Partners In Education Over 100 Aspire Mentors

*Does not include Title I, II, III or Perkins Grant, PTA/PTO/Booster Club Funding

L o w e s t D r o p - o u t R a t e H i g h e s t O n - T i m e G r a d u a t i o n R a t e

93.2%

S t a t e A c c r e d i t a t i o n

100% of Schools

C l a s s o f 2 0 1 9 C T E C o m p l e t e r s

886

Board of Education Blue Ribbon Music Designation Board of Education Distinguish Achievement Award NAMM Award – Best Community for Music Education Virginia Purple Star School Designation

• Dept. of Game & Fisheries Virginia Naturally School Award

VATFACS Teacher of the Year VACTE Teacher of the Year & New Teacher of the Year

C l a s s 2 0 1 9 S c h o l a r s h i p s

$35,054,457.50 3.9%

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S c h o o l s & C e n t e r s

17 Elementary Schools 7 Middle Schools 5 High Schools

Career & Tech Center and Alternative Learning Center

S p e c i a l P r o g r a m s

• Pre-School
• JROTC
• 29 AP & DE Courses
• STEM Courses/Academies
• Advance Placement Capstone
• Commonwealth Governor’s

School

• International Baccalaureate
• Future Educators Academy
• Courthouse Academy
• SPED – Gateway Academy

S t a f f H i g h l i g h t s

1,688 Teachers

114 Administrative Staff* 1,382 Support Staff 78 Other Licensed Staff 13 Average Years Experience

56% of Teaching Staff have

Masters and/or Doctorate Degrees

36 National Board Certified Teachers 73% Live in Spotsylvania County

*Number includes interns & Activities Directors

M e a l s S e r v e d D a i l y

17,755

M i l e s B u s e s T r a v e l D a i l y

24,106

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Division Snapshot

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SCPS is the 12 th

th largest

school division out of 132 Virginia Public School Divisions.*

*As per latest published VDOE data.

R a nk ed 9 5 t h o u t o f 1 3 2 V i r ginia S c hool D i v is ions f o r p er p u pi l f u n ding.*

2014- 2016 2016- 2018 2018- 2020 2020- 2022 0.3555 0.3617 0.3627 0.3722

Compos

• site

ite Index ex Trends ds

As of 02/18/20 18/20

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Revenue Highlights

Revenue Local State Federal FY20 Base $ 131,181,416 148,234,046 $ 16,973,324 $ FY21 New Additional Reoccurring Funding $ 2,500,000 7,923,864 $ 468,168 $ FY21 One Time Funds $ 1,500,000

• $
• $

FY21 Total $135,181,416 $156,157,910 $17,441,492 % Increase 3.05% 5.35% 2.76%

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Virginia Retirement System (VRS) Trend Data

State Revenue for VRS Continues to be well below VRS Expenditures NOTE: In FY21 the deficit is $13,892,883 for VRS cost.

6,578,662 6,575,364 8,075,848 7,773,304 8,316,736 9,138,369 9,250,050 9,247,985 10,303,931 16,501,431 16,464,428 18,730,263 18,809,371 19,525,142 21,835,506 21,956,070 22,871,581 24,643,589 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 Approved

VRS State Revene Compared to Total Expenditure

State VRS Revenue VRS Expenditures

History of Local Funding

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Fiscal Year Transfer to Schools from the County County General Fund (1) SCHOOL COUNTY TRANSFER % OF GENERAL FUND (5)

2000 64,611,032 106,510,347 60.66% 2001 71,835,978 117,610,678 61.08% 2002 75,987,259 129,119,508 58.85% 2003 82,346,054 140,562,900 58.58% 2004 88,198,270 152,069,754 58.00% 2005 95,248,577 163,492,306 58.26% 2006 101,168,304 178,532,042 56.67% 2007 109,165,396 198,314,337 55.05% 2008 117,941,782 212,927,742 55.39% 2009 119,941,782 222,593,305 53.88% 2010 113,830,339 212,706,230 53.52% 2011 113,830,339 213,639,842 53.28% 2012 114,830,339 218,785,164 52.49% 2013 114,830,339 223,068,747 51.48% 2014 114,830,339 226,087,600 50.79% 2015 116,415,339 232,564,307 50.06% 2016 116,432,747 237,983,717 48.92% 2017 121,375,315 247,466,165 49.05% 2018 123,742,093 255,636,574 48.41% 2019 127,623,216 266,868,451 47.82% 2020 131,181,416 281,703,059 46.57% 2021* 133,681,416 298,863,556 44.73%

Year School Board Approved Budget Gap Additional Recurring Local Funds to Schools 2013 $ 0

• 2014

$ 3.1M 268,000 2015 $ 1.9M 835,000 2016 $ 1.3M 17,408 2017 $ 12.6M 4.0M 2018 $ 4.7M 600,000 2019 $ 1.9M 4.4M 2020 $ 12.3M 2.6M 2021 $ 4.4M 2.5M TOTAL $ 42.5M $15.2M *Recommended 2000-2020 data provided by County Staff

Pay Raise Trends

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Fiscal Year Salary Increase FY 2014 None FY 2015 Step & 1% pay increase for all FY 2016 3% pay increase for all FY 2017 2% pay increase for all FY 2018 2% pay increase for all FY 2019 4% pay increase for Teachers & Support Staff 2% pay increase Administrators FY 2020 4% pay increase for Teachers & Support Staff 3% pay increase Administrators FY 2021* 4% pay increase for Teachers & Support Staff 2% pay increase Administrators Since FY 2014 we have received an average increase of $2.3M per year in recurring funds from the locality. The average cost to provide a 3% salary & benefit increase to all staff is approximately $7.9M.

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Adopted Budget Cost History: FY15-FY20

Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

VRS

• FY15: 14.06% -FY18: 15.68%
• FY16: 14.06%
• FY17: 14.66%

Employer Health Insurance

• FY15: 2% -FY18: 5.30%
• FY17: 11.80%

FTEs

• FY15: 8 -FY19: 60
• FY16: 61 -FY20: 52
• FY17: 28

Student Activity Fees

• FY15: $100 -FY19: $0
• FY16: $75
• FY18: $50

Stipends

• FY15: 10% -FY19: 5%
• FY16: 5% -FY20: 4%
• FY18: 5%

Substitute Rates

• FY16: $5 - $10
• FY18: $5 -FY20: $5 (teachers)
• FY19: $5
• Elem. Cafeteria Monitors
• FY18: Restored
• FY20: Added 1 (larger schools)

Activity Buses

• FY18: Partially Restored
• FY19: Expanded

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SCPS Staff Investment Trends

Position and Step Proposed FY21: Average of 3% increase since FY15 % Change FY15

• FY21

Average of 3% Teacher (BA) – 5 $49,422.00 19.63% Teacher (BA) – 20 $65,629.00 17.61% Bus Driver (5 hour contract) – 5 $18,559.00 23.23% Bus Driver (5 hour contract) – 20 $24,274.00 20.60% Paraeducator – 5 $23,849.00 24.09% Paraeducator - 20 $35,842.00 20.60% FY15 (Step only) FY21 (Step only) % Change FY15 - FY21 (Step only) $41,312.00 $44,556.00 7.85% $55,804.00 $63,137.00 13.14% $15,061.00 $16,687.00 10.80% $20,127.00 $20,327.00 0.99% $19,219.00 $22,160.00 15.30% $29,720.00 $30,313.00 2.00%

*NOTE: Proposed salaries based on projections for FY21. These figures include an additional 5 years of service in the estimates.

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5-Year Health Insurance Modernization & Strategies

FY 2018 ($1.8 million – Recurring Savings)

￭ Renegotiated prescription drug costs ￭ Revisited Stop Loss Coverage from $150,000 to $200,000 ￭ Unbundled medical and dental coverage ￭ Employees assumed 25% of the dental rate and the employer assumed 75% of the dental rate

FY 2019 ($1.8 million – Recurring Savings)

￭ Eliminated KeyCare 200 plan ￭ Increased employee contributions for KeyCare Expanded & Keycare 500 ￭ Added Employee & Spouse Tier with higher employee contributions ￭ Increased co-pays for both plans ￭ Modified prescription drug card options ￭ Implemented the Essential Formulary as recommended by Anthem ￭ Transitioned to processing of payment of claims versus flat premium rates (medical)

FY 2020 ($1.8 million – Recurring Savings)

￭ Maintained premium rates-no employee or employer increases ￭ Launched High Deductible consumer driven HSA qualified plan ￭ Transitioned to processing of payment of claims versus flat premium rates (Dental) ￭ Issue RFP for all health related services: Insurance, Dental, Mark II, Short Term/Long Term (applies to FY 21 open enrollment)

FY 2021

￭ Optimize plans by using network savings options without referrals and out of network choices ￭ Maintain premium rates-no employee or employer increases

FY 2022 (Proposed)

￭ Consider opening on-site medical clinic and pharmacy

One-Time Health Insurance Related Savings:

FY18: $2.0 million FY19: $2.5 million

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Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

C I P P r o j e c t I n v e s t m e n t s – 2 0 1 4 2 0 1 4 - 2 0 2 0

Project Highlights:

• 145 new and replacement

General education buses

• 56 new and replacement

Special needs buses

• 4 new Head Start buses
• 4 new Trip buses
• GPS on all buses
• Security cameras on all buses
• Air conditioning on 86% of

buses in daily use

Transporta nsportation ion

Project Highlights:

• Infrastructure improvements

division-wide: servers, projectors, switches, routers

• Instructional devices: laptops,

computers, projectors, printers, multi-media

• Voice over internet protocol

(Phone system)

• Wireless upgrade
• Safety and security: cameras,

firewalls, network intrusion detection system, swipe card access control

Technolo chnology gy

Project Highlights:

• Renovation and expansion of

Courtland High School

• Renovation of Center for Family

and Pre-School Services

• Architectural front entrance

controls at each school

• Major roofing replacements (5)
• Bleacher replacements (4)
• Artificial turf installation (3 by

end of year)

• LED lighting retrofitting (10)
• Major flooring replacements (15)
• Paving/concrete upgrades (19)
• Boiler/water heater

replacements (9)

• HVAC upgrades (22)
• Alarm replacements (5)

Ma Maintenance tenance

The Future is Here

C o u r t l a n d H i g h R e n o v a t i o n

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PAST PAST PRESENT PRESENT VSBA Gold Design Award & VSBA People’s Choice Award Winner

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Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

C I P P r o j e c t H i g h l i g h t s – 2 0 2 1 2 0 2 1 - 2 0 2 5 2 0 2 5

Project Highlights:

• 119 replacement 77-passenger

buses

• 35 replacement SPED buses
• 5 new 77-passenger buses
• 5 new SPED buses
• Ancillary bus equipment

(Cameras)

• 10 replacement bus engines

5-Year Estimated Project Cost

• $19,911,724

Transp nsportat

• rtation

ion

Project Highlights:

• Replacement of devices
• Replacement of switches
• Internet safety and

security upgrades

• Update wireless infrastructure
• Refresh school servers
• Future-ready libraries

5-Year Estimated Project Cost

• $20,650,836

Techn chnolog

• logy

Project Highlights:

• Security upgrades
• Additional site lighting
• Overlay asphalt
• Continued LED lighting retrofitting
• Replace intercom systems
• Upgrade HVAC systems
• Artificial turf installation
• Repairs, replacements, and

maintenance of school infrastructure

• Pending a new bond referendum:
• Spotsylvania MS renovation
• Thornburg MS addition
• Potential new construction

5-Year Estimated Project Cost

• $140,174,000

Mainten tenance nce

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Making Tough Decisions to Maximize Resources: Redistricting

Pre-Redistricting Enrollment Post-Redistricting Enrollment Variance Enrollment Capacity

Chancellor High 1288 1317 29 = 2.2% 1427 Courtland High 1176 1413 237 = 16.8% 1565 Massaponax High 2017 1745

• 272 = -13.5%

1830 Riverbend High 1919 1918

• 1 = -0.1%

1995 Spotsylvania High 1143 1204 61 = 5.1% 1611

FY20 Teacher Salary Comparison Data (2019-2020) – Surrounding Divisions

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Step Caroline Culpeper Fredericksburg King George Louisa Orange Spotsylvania Stafford $41,800 $44,105 $42,157 $42,951 $43,693 $43,518 $44,000 $45,766 5 $44,670 $45,891 $47,146 $45,033 $45,492 $44,805 $45,658 $48,189 10 $47,736 $47,331 $49,959 $47,914 $47,769 $46,968 $47,886 $49,938 15 $51,013 $51,191 $54,909 $52,904 $52,059 $49,815 $51,645 $52,052 20 $55,129 $55,420 $61,998 $58,408 $56,704 $53,070 $57,171 $58,167 25 $59,745 $59,998 $70,099 $64,487 $61,155 $56,932 $64,683 $65,621 30 $64,746 $64,956 $79,214 $71,200 $66,206 $60,795 $73,182 $74,063

FY20 Teacher Salary Comparison Data (2019-2020) – Competing Divisions

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Step Alexandria Arlington Hanover Henrico Prince William Spotsylvania Stafford $ 49,382 $ 48,228 $ 45,293 $ 44,934 $ 49,496 $ 44,000 $ 45,766 5 $ 56,934 $ 57,529 $ 47,342 $ 49,351 $ 51,166 $ 45,658 $ 48,189 10 $ 69,598 $ 69,923 $ 48,610 $ 55,489 $ 59,272 $ 47,886 $ 49,938 15 $ 77,594 $ 71,147 $ 49,610 $ 62,390 $ 69,625 $ 51,645 $ 52,052 20 $ 83,990 $ 72,927 $ 50,871 $ 70,148 $ 81,629 $ 57,171 $ 58,167 25 $ 83,990 $ 76,621 $ 54,266 $ 78,872 $ 95,540 $ 64,683 $ 65,621 30 $ 83,990 $ 76,621 $ 59,268 $ 82,658 $ 111,677 $ 73,182 $ 74,063

C o m p e n s a t i o n & R e l a t e d I n c r e a s e s

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Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

Description Costs 4% Pay Raise for All Teachers & Support Staff/2% Increase Administrative Staff

• No Health Insurance Increase

$6,248,836 Evergreen Study Implementation - Year 3 of 3 $512,444 Bus Driver Longevity Increase $298,000 Transportation Supplemental Cost $158,726 VRS Rate Increase $1,772,008 4% Increase in Academic and Athletic Stipends $235,596 New Stipends for Middle School Assistant Coaches for existing sports (4 Fall, 3 Winter, 4 Spring = 11 per MS) $86,566 $5 Increase in the Substitute Rate $433,414 .50 Increase in the Non-Contracted Hourly Rate for Paraeducators, Maintenance Grounds Workers, Custodians, and Cafeteria Monitors $210,825 Total Investment $9,956,415

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Student Growth & Demographics

23,502 students

as of 6/15/15

2015

23,936 students

as of 1/20/20

2020

5-Year Percentage Comparison

Minority – 9,772 White – 13,730 EL - 1,194 Special Education - 2,756 as of 12/1/14 Free & Reduced Meals – 8,183 Percentage Change:

Number of Students – 2% Increase Minority – 17% Increase White – (9%) Decrease EL – 53% Increase Special Education – 25% Increase Free & Reduced Meals – 18% Increase

Minority – 11,411 White – 12,525 EL – 1,828 Special Education – 3,454 as of 12/1/19 Free & Reduced Meals – 9,615

S t u d e n t S u p p o r t S t a f f i n g I n v e s t m e n t s

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Total Position Investment 5 Early Childhood Special Education (ECSE) Teachers $363,069 10 High Incidence Sped Teachers $726,137 4 Low Incidence Sped Teachers $290,461 17 Special Education Paraeducators $624,046 3 School Counselors (Elementary) $145,227 3 School Counselors (Secondary) $313,637 5 School Social Workers $363,069 5 English Learner Teachers $343,148 3 General Education Teachers (Elementary) $217,841 5 General Education Teachers (Secondary) $363,069 2 Lead Literacy Coaches $148,845 62 School and Student Support Staffing Investments $3,898,549

Goal 1 Student Learning Goal 2 Well- Being Goal 3 Growth and Resources Goal 4 Community Engagement

A d d i t i o n a l P o s i t i o n s R e q u e s t e d b u t n o t n o t i n c l u d e d i n S u p e r i n t e n d e n t ’ s P r o p o s e d F Y 2 1 B u d g e t

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Department Positions Requested Projected Cost (Salary & Benefits) Instruction 51 $ 3,092,437 Student Support Services 38 $ 2,148,417 Transportation 17 $ 513,135 Maintenance 4 $ 250,130 Health Services 2 $ 82,133 Technology 2 $ 211,118 Office of Human Resources 1 $ 81,697 Public Information 1 $ 61,708 Grand Total 116 $ 6,440,775

A d d i t i o n a l C o m p e n s a t i o n & P o s i t i o n s n o t n o t i n c l u d e d i n S c h o o l B o a r d ’ s A p p r o v e d F Y 2 1 B u d g e t

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Compensation/Position Projected Cost Administrator Level Compensation Increase 3% Salary+Benefits (Ended up reducing Administrator Level Compensation Increase from 3% to 2%) $ 146,476 5 Elementary Level Counselors (Salary+Benefits) $ 363,070 5 Secondary Level Counselors (Salary+Benefits) $ 392,050 Additional 1% Stipend Increase for a total of 5% Increase to Stipends $ 80,541 Grand Total $982,137

“The pursuit of Equity…we define as a commitment to ensure that every student receives what he or she needs.”

• Dr. Pedro Noguera and

and

• Dr. Alan Blankenship

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Budget Calendar Dates

F Y 2 0 2 1

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• February 25, 2020 at 6 p.m. Board of Supervisors Approves Advertised Tax Rate, Holbert Building
• March 10, 2020 at 6:30 p.m. – School Board Budget Work Session
• March 31, 2020 at 6:30 p.m. BOS Budget Public Hearing at Courtland High
• April 9, 2020 at 4:30 p.m. BOS Adopt Budget and Tax Rates at Holbert Building
• April 20, 2020 at 6:30 – School Board Budget Work Session/Tentative Adoption of FY 2021 Budget & CIP