SAFETY CLOUD H&S Software Transforming UKs Industry Adam - - PowerPoint PPT Presentation

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SAFETY CLOUD H&S Software Transforming UKs Industry Adam - - PowerPoint PPT Presentation

Mar 27, 2023 471 likes •850 views

SAFETY CLOUD H&S Software Transforming UKs Industry Adam Francis- Product Manager & Consultant Brittany Morrow- Software Accounts Manager hello@southalls.com www.southalls.com Health & Safety Event Webinar Series 2020 1 WHO

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SAFETY CLOUD

H&S Software Transforming UK’s Industry Adam Francis- Product Manager & Consultant Brittany Morrow- Software Accounts Manager hello@southalls.com www.southalls.com Health & Safety Event Webinar Series 2020

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WHO WE ARE?

  • Backed by ex enforcement officers, 26 consultants
  • No nonsense realistic approach
  • Designers and owners of Safety Cloud
  • Safety Cloud and Safety Plus
  • Gap Analysis
  • Additional Specialisms including DSEAR,

Legionella, Asbestos and fire safety.

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

SAFETY CLOUD- WEBINAR

  • Issues facing businesses
  • Safety Cloud
  • Advantages of cloud based software
  • Understand how cloud based systems can assist

in business management

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WHY BOTHER WITH HEALTH AND SAFETY?

  • Legal
  • Financial
  • Moral

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

THE HEALTH AND SAFETY AT WORK ETC. ACT 1974

SECTION 2 DUTIES OF THE EMPLOYER TO THE EMPLOYEE The employer has a general duty to protect health and safety of all affected by their undertaking, maintenance of equipment and safe systems of work. SECTION 3 DUTIES TO PERSONS OTHER THAN EMPLOYEES The employer has a duty to protect people, other than staff that may be affected by their undertakings, e.g. customers, visitors, members of the public, contractors etc. The employer must provide such persons with information about the risks on site.

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WHAT IS EFFECTIVE H&S MANAGEMENT?

  • Workplace that prevents injuries, work

related diseases and illness.

  • Promotes physical and mental well being.
  • Prevents accidents through effective

management of risk.

  • Ineffective management contributes

to accidents…

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WHERE DOES IT ALL GO WRONG?

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WHERE IS YOUR H&S?

  • On a dusty shelf?
  • Disused shared drive?
  • H&S is about

confidence in management.

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

ADVANTAGES OF SAFETY CLOUD

  • Access anywhere, anytime
  • Get reminders – ensure nothing is forgotten
  • Nothing can be lost
  • Consistency across larger organisations
  • Multiple access levels
  • Security
  • Simple to use

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

SAFETY CLOUD

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

DASHBOARDS

  • Dashboards to fit your company structure-

department/physical location, family tree like structure

  • All pull into a top parent level- company wide view
  • All in one place, not multiple folders/spreadsheets/manager

has access to all!

  • Clear ‘to do’ list, Safety Cloud will tell you what need attention

(due/overdue/open actions)

  • Continuity across all departments/locations

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

HOW DO YOU KEEP ON TOP - ACCIDENTS

  • Paper based accident reporting…....
  • How collate the data
  • How often do you collate the data
  • How often do you run a report
  • Can be very reactive

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

ACCIDENTS

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

ACCIDENTS

  • Red alerts for open accidents- no

return to work date or outcome still unknown, system prompting you to complete

  • Table sorting
  • Top level analysis
  • Advantages of actions
  • Email notifications

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

ACCIDENTS

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

ACCIDENTS

  • Online accident & near miss form
  • Version history
  • Ability to add actions- retraining/toolbox talk/something

needs fixing?

  • Add supporting documents- photos/witness statements,

gather all information so all in one place, accessible and easy to find.

  • Reporting- search facility, enables easy reporting, see

trends, analysis, continually improve, export

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

AUDITS

  • Actions- evidence
  • Assign to individual- delegate
  • Add in observations
  • Set frequencies
  • Creating that ‘to do’ list

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

AUDITS

  • Flex Audits
  • Inhouse Audits
  • Safety Audits

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

POLICIES AND AWARDS

  • Multi site or Single site

policies

  • Document ownership
  • Manager Alerts
  • Notifications
  • Preview
  • Actions
  • Shareable

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

RISK ASSESSMENTS

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

RISK ASSESSMENTS

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

OTHER ASSESSMENTS

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WORK EQUIPMENT CHECKS

Asset management

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WORK EQUIPMENT CHECKS

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WORK EQUIPMENT CHECKS

Question set service / inspections.

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

WORK EQUIPMENT CHECKS

  • QR Codes per item- works with our app for on the move

checking

  • Multiple inspections/services- annual, weekly/monthly

visual proactive checks

  • Additional question sets (mini checklists)
  • Attach certificates/documents so always available to

managers should they need

  • Proactive auto-alerts to remind you when next service is

due

  • Auto-archives previous inspection, so creating audit trail

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

TRAINING

  • Elearning
  • External Training
  • Toolbox Talks

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

TRAINING

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

TRAINING

  • Competency by position
  • Matrix - tracking large business
  • Export to excel for you own reporting
  • Never miss a training again, easy to update
  • Notifications
  • Elearning and external training
  • Easy to organise- categorising
  • Incomplete training/competency- find the gaps

easily

  • Training forecast- save yourself money with

good planning!

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

TRANSPORT

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TRANSPORT

  • Similar to work equipment checks, all vehicles

can be viewed centrally, asset list

  • Reminders emails and notifications
  • Monitor compliance with DVSA requirements
  • Linked up to WEC for items on vehicles
  • Allocated to staff
  • RTC management - insurance

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

STAFF/ELEARNING

  • Do your staff know how to

access: Health and Safety Handbook? Health and Safety Policy? Risk Assessments? Their own training information?

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

STAFF/ELEARNING

  • Ability for all staff to log into the system- different access

levels

  • Access to suite of elearning and have your own bespoke

modules

  • Online DSE/Health Surveillance/Handbook Quiz /Company

induction

  • Log a Safety Observation
  • Access to ‘view only’ company information at anytime-

Health and Safety Policy, Handbook, Risk Assessments, COSHH

  • Assign actions for individuals to complete

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

Summary

  • Cost effective, dynamic and fit for purpose.
  • Mobile and stays with the company not the person.
  • Granular access to processes and configurable

features.

  • Impresses the inspector – increases confidence in

management.

  • Easy to launch- we work with you to get the system

working for you!

  • H&S not just done on a rainy Wednesday or left on a

dusty shelf!

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GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES

Do you need help?

  • Gap Analysis
  • Safety Cloud Software
  • Consultancy Support
  • Specialist support - asbestos,

DSEAR, legionella

  • Directors training for us to convince

your boss!

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Questions or need more help?

Webinar series offer: New Safety Cloud and Safety Plus customers receive 2 months free service for contracts that start in May and June 2020!

Already a client? Refer a friend and get a £250 amazon voucher for a successful contract.

http://safety.southalls.com/refer-a-friend-t

  • -southalls

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