RFID Equipment Tracking System Presented by Bryan Hynd Content of - - PowerPoint PPT Presentation

RFID Equipment Tracking System

Presented by Bryan Hynd

• The Challenge
• RFID Technologies
• Forth Valley

Solution

• Installation
• Benefits

Content of Presentation

Forth Valley Royal Hospital

• 860 bed Hospital
• Size of 9 football

pitches

• 16 operating

theatres

• 4500 rooms
• 25 wards
• PFI Build

The Challenge

Active tags contain a power source - usually a battery, they communicate at regular intervals (beacon or chirp rate) and can have read ranges of up to several hundred meters.

Passive tags have no internal battery and require power from a reader to excite the tag. (typical read range from cm up to a few metres)

Technology Overview – Active ~ Passive

Presence Real-time Location Choke-point

Infusion Pump X is in room 219 Bed X has entered the Operating Room There are 12 wheelchairs in the north wing of floor 2

What type of location?

The Solution - How does it work?

• Use of both Active and

passive RFID tags

• Active readers are installed

throughout all clinical areas

• f the hospital
• Technical staff carry PDA’s

with a RFID reader

• A passive RFID trolley or

hand held reader used by technical staff to read passive tags

• A Virtual Library

Each tag sends

• ut a signal

every 20 seconds

How Does it work?

The RFID software and the Equipment Management Database update each other with location and service information Passive readers send the data to the RFID Software

How Does it work?

• All staff can search

for equipment via a website

• Technical staff can

see on the PDA quickly the equipment due for service

Installation

• Initial Installation of 5

fixed readers ( 1 ward and Medical Physics Workshops)

• 10 hand held PDA’s
• 1000 active RFID tags
• Integration of RFID

tracking System and Equipment Management database

• Initial purchase cost

£80,000

Installation Challenges

• PFI Hospital Site
• Utilizing Existing

network infrastructure

• Establishing

Optimum location for Fixed Readers

• Locating devices to

be fitted with RFID Active tags

Forth Valley Network Fixed networked RF reader (PoE) integration

Installation Continued

• Additional fixed readers

purchased to allow full coverage of clinical areas

• 1,000 additional active

tags purchased

• 14,000 passive tags and

RFID trolley purchased (Scottish Government Funding)

• Commenced passive

tagging of equipment

• Roll out of tracking system

to clinical staff

Location Data - Wards

Wards have been slit into 4 areas

Benefits so Far

• 75 syringe drivers removed

from service (£134,370)

• Removed 8 PCA syringe

drivers from service (£24,441)

• Avoided the purchase of 6

infusion pumps (£23,472)

• Avoided the purchase of 3

neonatal syringe Drivers (£6,116)

• Avoided the purchase of 12

bladder scanners (£97,200)

• Avoided the purchase of 5

humidifiers (£7,565)

• Avoided the Purchase of 50

T34 pumps (£50,000)

Benefits - continued

• Improved management of beds
• Reduction in ad hoc rentals of equipment
• Increased efficiency of technical staff
• Ability to provide full equipment

management service to community hospitals

• Improved compliance of Planned

Maintenance Programmes

• Reduced time for clinical staff locating

equipment

• Better equipment utilization
• Improved inventory accuracy
• Reduction in delays for porters moving

patients

• Increased ability to fund capital

replacement programme

• IT now using the system to track mobile

devices

• Improved asset management

Potential Future Developments

• Extend tracking

system to community Hospitals

• Patient tags
• Tracking of foam

mattresses

• Introduce Point of

care ultrasound Virtual Library

• GS1 compliance

Summary

• Equipment to the value of £360,000 removed from

service / not purchased

• Improved Asset Management
• Improved Governance
• Increased Ability to deliver equipment replacement

programme

• Increased Patient Safety
• Releasing time to care
• Increased efficiency of technical staff
• Increased ability to deliver planned maintenance

schedule throughout Forth Valley

• Increased Equipment Management Service in the

Community Setting

Questions