PURPOSE OF WORKSHOP • Review guidelines for promotion and tenure in the College of Arts and Sciences • Overview of dossier assembly • Answer questions about dossier assembly and P&T in general
NUMBER OF DOSSIERS REQUIRED Original + 3 copies (Deliver all to College) • Original + 2 copies will go to the Office of the Provost 1 copy stays in the College Office • 2 copies of candidate’s curriculum vitae (not to be bound with dossier) • 1 original dossier checklist (clipped to front of original dossier) • 1 digital dossier (single document in true pdf format, not just a scan, emailed to Marla Roberts at mrober56@utk.edu) with candidate’s cv at the end of the dossier Only scanned documents allowed are original external letters and pages with original signatures. All other pages must be in true pdf format.
PHYSICAL REQUIREMENTS OF DOSSIER • No binders, no covers, no di divid ider ers bet etwee een sec ecti tions ons — just paper, held together with a simple binder clip • Title pages and table of contents pages should uld not be included either. • Sin ingl gle-sid ided ed copies only.
NUMBERING OF PAGES IN DOSSIER • The dossier is divided into seven sections, A through G. • The first page of each section begins with 1, thus, A-1, B-1, etc. • Do not use subheading letters in page numbering. Thus, if section A has a total of 5 pages, the pages are numbered A-1, A-2, A-3, A- 4, A-5. • Page numbers should be typed ped at the bott ttom om cent nter er of each page.
SUPPLEMENTAL MATERIALS • Units may send supplemental materials (books, offprints, syllabi, etc.) • Supplemental materials may be submitted in any format, preferably in a manner that allows for easy transport to/from the department. It is recommended that supplemental materials be • submitted in electronic form (links to websites or as PDF files) and sent electronically to Marla Roberts which allows the materials to be posted for the committee’s viewing convenience along with the electronic dossier. • Supplemental materials are for review at the College level, are not forwarded to Provost, and will be returned when the process is finished.
RESPONSIBILITY FOR ASSEMBLY I Candidate provides: • Curriculum vitae • Required statements on teaching, research/scholarship/creative activity, and service • Required research abstract • Assistance in gathering all factual information for dossier, sections A through D. Signs section E, “signature page.” • Signs Candidate Notification Statement after each stage of review
RESPONSIBILITY FOR ASSEMBLY II Head’s / Director’s role: • Manages materials provided by candidate • Provides statement of responsibilities (§A) • Provides peer evaluations of teaching (§B) • Organizes“best” and “least” liked teaching qualities from student narratives according to general trends/themes (§B) • Provides external letters of assessment and all ancillary materials (all of §F) • Provides annual retention or review forms, letter, faculty narrative, dissenting letters (all §G, except for candidate’s response, if any)
RESPONSIBILITY FOR ASSEMBLY III • Department Head/Director should recommend 1-2 key pieces of supplemental material that stand out in the candidate’s body of research/creative activity which will be reviewed and discussed by the College Promotion & Tenure Committee and Deans. This material should be emailed by the department head to mrober56@utk.edu, in either PDF format or as links, at the time the dossier is submitted. If the recommendation is made for material that exists in hard copy only, please indicate accordingly. • Although the candidate is expected to provide reliable information, the departm tment nt head is responsible onsible for seeing ing that t the dossi sier er is presen ented ed in good d form m and as requi quired ed by the Manua ual for Facul ulty ty Eva valua uatio tion • The candidate signs off on the factual part of the dossier (§E) and after notification at each stage of review.
GUIDING PRINCIPLES OF ASSEMBLY • Completeness • Correctness • Clarity
SECTIONS IN DOSSIER (DOCU CUMENT ENTATION ION OF ADJU JUSTMENT ENTS S TO TIMELINE-EXTENSIONS EXTENSIONS OR EARLY P/T SHOULD ULD BE PLACED ED DIRECTL CTLY Y AFTER ER THE SUM UMMARY Y SHEET.) .) Sectio ion n A: Summar ummary y Sheet et & Ge Genera ral Inform rmation ation (educatio ational nal & employment ment history, , stateme ment nt of responsib nsibilities ilities, , department tment & college criteria, ria, compet etency ncy in English) sh) Sectio ion n B: Teachi hing ng (stat atement ement with h teaching hing philo losoph ophy, , courses s taught, ht, SAIS IS scores, summar mary y of comments, nts, peer teaching hing evaluatio uations, ns, etc etc.) Sectio ion n C: Resear arch/S ch/Scho cholar larship ship/Cr /Creati ative Activity ivity (abstract, ract, stateme ment nt, , summar mary y and prospe pect ctus, us, cite work rk in chronol nological gical order, , etc etc.)
SECTIONS IN DOSSIER (CONTINUED) Sectio ion n D: Service: vice: institu stitutio tional, nal, discipl ciplina inary, , professio sional nal (stateme ment nt, , summar mary y of servic ice e at each level arr rranged nged in chronolo nologic gical al order, etc etc.) ) Section E: Candidate’s signature Sectio ion n F: External nal Reviews ws (original ginal lett etters s from reviewers, s, sampl ple lett etter, , log of contac acts, ts, meth ethod d of selectio ion, and qualif lificatio ications ns of re reviewers rs) Sectio ion n G: Department tment Reviews ws and Stateme ment nts s (ret etent ntio ion/annu n/annual al reviews with narratives, head’s recomme mendatio ndation, , faculty ty summar mary, , dissenting reports, candidate’s responses ) Section G: Candidate’s Notification Statement Candidate’s CV
INFORMATION IN TABLES Educational and Employment History (§A) – Found in Manual for Faculty Evaluation, see p. 53
TEACHING TABLES (§B) • List of Courses Taught (See College Guidelines, p.10) • Explain any zero-teaching semesters
TABLE OF SAIS SCORES (§B) • Found in College Guidelines with required template on p.11
STUDENT SUPERVISION TABLES (§B) List of supervised graduate dissertations and • theses (Doctoral Supervision Template & Masters Supervision Template) • List of supervised undergraduate honors theses (Undergraduate Supervision Template) • List of service on graduate committees (Required Template) • All required supervision templates are provided on pages 11 - 12 in the College’s P&T Guidelines.
TABLE OF EXTERNAL LETTERS (§F) • Log of external evaluators provides critical information to readers of dossier • Order as follows: - External Letters - Sample Letter - Log of External Letters (alphabetical by last name) Required Template - Log of External Evaluators (p.13) - Method of Selection - Qualifications of Evaluators
QUALIFICATIONS OF EXTERNAL EVALUATORS (§F) Department head to draft brief biographical • statement containing qualifications of each external evaluator • Do not provide print out of web pages, vita, etc. See example in Manual for Faculty Evaluation • - page 60.
DO NOT INCLUDE IN THE DOSSIER Evaluative statements written by the candidate Statements about a candidate's personal life unless they are germane to the quality of the candidate's work Letters of appreciation or thanks except when they include an explanation of the contribution made to teaching, research/scholarship/creative activity, or service Course syllabi, outlines, and other course materials; course evaluation forms Manual for Faculty Evaluation (see pp . 23 - 24)
RESOURCES Manual for Faculty Evaluation Provost's Site • P&T Dossier Assembly Guidelines and Templates • A&S Faculty & Staff Site College Contacts Marla Roberts (mrober56@utk.edu); 4-4161 • • Andrew Kramer (akramer@utk.edu)
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