Request Request for Pr for Proposa oposals ls 1 Agenda 1) OFCY - - PowerPoint PPT Presentation
Pre Pre-Proposal Proposal Meeting Meeting OFCY OFCY 201 2019-2022 2022 Request Request for Pr for Proposa oposals ls 1 Agenda 1) OFCY - Kids First! History & Overview 2) 2019-2022 Strategic Investment Plan 3) Funding Strategies
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1) OFCY - Kids First! History & Overview 2) 2019-2022 Strategic Investment Plan 3) Funding Strategies & Eligibility 4) Application Process 5) Funding Recommendations 6) Important Dates 7) Contracts & Compliance Division 8) Question & Answers
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(page 3)
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Oakland Fund for Children and Youth
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OFCY Fu OFCY Fundi nding FY ng FY 20 2018 18-2019 2019
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Strategy Area
# of Programs Funded OFCY Award 18-19 % of Funds Granted
Early Childhood Mental Health Consultations 3 $772,500 5.1% Parent Support and Education 14 $1,788,272 11.8% School-based After School 59 $5,006,596 33.2% Student Engagement in Learning 9 $783,171 5.2% Year-Round Youth Development and Empowerment 36 $3,646,760 24.2% Summer Youth Development and Empowerment 12 $1,075,218 7.1% Career Awareness and Academic Support for Older Youth 13 $2,019,349 13.4% TOTAL: 146 $15,091,866 100%
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The 2019-2022 Strategic Investment Plan builds on OFCY’s twenty-two years of experience serving the young people of Oakland, building a community of direct service providers, and working with its
funding cycle, OFCY anticipates awarding approximately $18 million each year.
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OFCY 2019-2022 Strategic Investment Plan
www.ofcy.org /about-us/ strategic-plan
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OFCY 2019-2022 Strategic Investment Plan
Partners
The 2019-2022 Strategic Investment Plan was developed with the involvement
service providers throughout the city, and the Oakland Unified School District, the County of Alameda, and the City
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Oakland Unified School District (OUSD) Oakland Head Start Oakland Unite/City of Oakland Department of Violence Prevention Oakland Starting Smart and Strong Initiative (OSSSI) First Five of Alameda County Oakland Summer Learning Network Oakland Literacy Coalition Oakland Promise Youth Ventures Joint Powers Authority Opportunity Youth Incentive Fund City of Oakland Human Services Division / Oakland ReCAST Oakland Workforce Development Board
Key Partners that helped develop strategies include:
OFCY 2019-2022 Strategic Investment Plan
Partners
kindergarten readiness school attendance 3rd grade literacy
high school graduation juvenile arrest rate youth summer employment youth employment particularly for opportunity youth
Shared Goals for Children and Youth
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Prio Priorit rity y Pop Populatio ulations ns
OFCY is a citywide fund with the vision that all children and youth in Oakland will thrive and have the support of the entire community to lead safe, healthy and productive lives. A guiding value for the Fund is Social and Economic Equity, and the intention to direct resources towards those youth in greatest need. The Fund seeks to support programs through the nine funding strategies that effectively engage and provide services to specific populations that face the greatest disparities in positive
addressing racial equity. 12
Prio Priorit rity y Geograp Geographies hies
OFCY seeks to support programming and services that reaches children and youth with the greatest needs in their neighborhoods, communities, and schools.
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Prio Priorit rity y Geograp Geographies hies
Current data indicates that Oakland children, youth, and families reside in greater numbers in East Oakland, West Oakland, Central Oakland/ Fruitvale District, and have the highest concentration in East Oakland.
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OFCY 2019-2022 Funding Strategies
Parent Engagement and Support Family Resource Centers Socioemotional Well-Being in Preschool and Early Childhood Education Settings Comprehensive Afterschool Programs Student Engagement & Success in Elementary & Middle School Summer Programming Youth Development and Leadership High School and Postsecondary Student Success Career Awareness and Employment Support
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ESTIMATED Funding by Strategy
Goal Goal A Area rea 1: : Earl Early Child y Childhood
18% 8%
$3 $3,24 240, 0,00 000
1) Parent Engagement and Support
6-7%
$1,080,000 - $1,260,000 2) Family Resource Centers
6-7%
$1,080,000 - $1,260,000 3) Socioemotional Well-Being in Preschool & Early Childhood Education
5%
$900,000
Goal Goal A Area rea 2: 2: St Student udent Succes Success in in School School 35% 35%
$6 $6,30 300, 0,00 000
4) Comprehensive Afterschool Programs
32%
$5,760,000 5) Student Engagement & Success in Elementary & Middle School
3%
$540,000
Goal Goal A Area rea 3: 3: Po Positive Yo itive Yout uth Develop Development ent 27% 27%
$4 $4,86 860, 0,00 000
6) Summer Programming
6%
$1,080,000 7) Youth Development & Leadership
21%
$3,780,000
Goal Goal A Area rea 4: 4: Tr Trans ansition ition to Adulth to Adulthood
20% 20%
$3 $3,60 600, 0,00 000
8) High School and Postsecondary Student Success
6%
$1,080,000 9) Career Awareness and Employment Support
14%
$2,520,000 Total estimated annual funding: ~$1 ~$18, 8,000, 000,000 000
OFCY 2019-2022 Funding Strategies
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Funding & Eligibility
(pages 5-10)
agency or be tax-exempt under section 501(c)(3) of the Internal Revenue Code. For-profit agencies are not eligible for funding.
501(c)(3) status must apply using a fiscal sponsor.
sponsor.
Funding will support Single Agencies, Small and Emerging organizations, and Collaborations.
Application Type Minimum Match Requirement Total OFCY Request as % of Org. Budget Minimum Grant Request Maximum Grant Request Maximum Indirect Rate
Single/Lead Agency 25% of OFCY grant request 35% of Lead Agency Budget $25,000 $200,000 15% Collaboratives 25% of OFCY grant request 35% of Lead Agency Budget $50,000 $400,000 15% Small and Emerging 25% of OFCY grant request 50% of Lead Agency Budget $25,000 $100,000 20% Maximum Grant Size and Budget Requirements Summary Table
Funding & Eligibility
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Funding & Eligibility
Grant Term
Renewed in Year 2 & 3 based
contractual requirements
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provide direct services to children and youth from birth through 21 years of age who live in Oakland.
through the Early Childhood strategies must provide services to parents or caregivers of children residing in Oakland. Funding & Eligibility
Use of Funds
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funding for their proposed project. Matching funding must equal at least 25% of the OFCY grant award as a program match.
grant as a match for another.
costs may NOT be used as match for an OFCY proposed program.
Funding & Eligibility
Matching Funds
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proposal requesting funding, as long as the proposals are requesting funding for programming that is substantially different. Substantially different programming is defined as having a different program design, staffing, program location, or target population receiving services.
proposal more than one time to different OFCY funding strategies. Select the most appropriate funding strategy that aligns to your program, and submit only one request proposal for the proposed program.
Funding & Eligibility
Number of Proposals
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Proposal Instructions
Pages 31-66
The OFCY Application must be completed online.
management system. All proposals must be completed and submitted through the online application system to be considered for funding.
be accepted.
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Proposal Instructions
Pages 31-66
The OFCY Application must be completed online.
your proposal(s) online, the City of Oakland requires that all potential funding recipients also submit Schedules to the Contracts & Compliance Division. Be sure to follow instructions to submit these Schedules correctly!
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Proposal Instructions
Pages 31-66 There are Nine Steps to Completing & Submitting a Proposal:
1) Registration 2) Agency Information 3) Proposal Information 4) Narrative 5) Demographics and Operations 6) Activity Projections 7) Budget 8) Proposal Signoff 9) Contracts & Compliance – Schedules E, O, W
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ONLINE - CITYSPAN HAND DELIVER – CONTRACTS & COMPLIANCE
Registration Page 31
https://ofcyrfp.cityspan.com/registration.asp
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Agency Information Page 32
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provide your location, annual agency budget, mission statement, years in
for key leadership.
IRS 501(c)3 Letter Certifying Tax Exempt Status. Fiscal Audit Documents IRS Form 990 Organizational Budget Board Roster Fiscal Sponsorship Letter of Agreement (LOA) (if applicable)
Proposal Information Page 34
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1st
st Proposal = “Unnamed Proposal”
You can OVE OVERWRIT RWRITE the Proposal Name in the Pr Program
Informa mation tion Sec ection tion
Proposal Information Page 34
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Th This is Must Must Be Completed to Access Be Completed to Access th the e Ot Othe her r Pr Proposal Forms
Narrative Page 35-53
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Narra rrative tive set of questions that is dependent on the Fundi Funding ng Str trat ategy egy selected.
Program Summary Agency History and Capacity Program Design Outcomes and Impact Required Resources and Budget Request Letter of Agreement Upload (if required)
Tip: OFCY recommends that programs first draft responses to the Narrative section in a word processing document, and then cut & paste completed responses into the Cityspan system. Be sure to review your submissions in Cityspan for accuracy, formatting, and character spacing.
Demographics & Operations
Page 54
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& Operations ns
Demograph phics ics of the participants to be served by your program over the course of one year. Includes projections of:
Race/ Ethnicity Age Ranges Residence (by Oakland City Council District) Gender Identity Average Dosage (hours of service)
Demographics & Operations
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Demogra Demographi phics cs & Ope
Program ram Opera Operati tions
Months of Operations Weeks of Operations Days of Operations Hours of Operations
Pages 59-62
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Total Program Budget OFCY Funds Requested Projected Match
line item in the budget.
Pages 59-62
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Pages 59-62
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Youth Youth Wag Wages & es & Stip Stipends ends
The Youth Wages line item is for programs that
employment experiences. Stipends are used to support youth participants enrolled in your program in limited duration work experiences and internships.
Indir Indirec ect
Indirect Costs are calculated as a percentage of the total OFCY Funds requested
Subcontra Subcontractors ctors
Provide separate budget for subcontractors
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Page 64
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generate a Rec Receipt eipt verifying the proposal was submitted and received by deadline.
Save a cop a copy o y of f this this Rec Receipt. eipt.
Schedules to the Contracts & Contracts & Compl Compliance iance Divis Division ion
Application Process
Technical Assistance
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469-6884 for all technical issues and questions regarding the online application
Monday – Friday, 8:00 AM to 5:00 PM.
trainings for potential applicants. Register for training through www.ofcy.org
eligibility, funding parameters, and required information and documents for submission, email Scott Kim (sskim@oaklandca.gov)
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ensure that the required proposal elements have all been provided.
Funding
Recommendations
Review
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Pro Propos posal Narra al Narratives tives according to the following point system:
Agency History and Capacity 15 p 15 points
Program Design 50 p 50 poi
nts Outcomes and Impact 15 15 p poi
nts Required Resources/ Budget 20 p 20 points
TOTAL 10 100 p 0 poi
nts
Funding
Recommendations
Review
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be used to provide a ranking of submissions by funding strategy. Additional preference points awarded by the Contract Compliance Division will be considered.
Review Subcommittee to guide the review of proposals and make the recommendations for funding to the POC and City Council.
Funding
Recommendations
Selection
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funding based on the ranking of proposals, along with additional considerations including but not limited to service location, service to priority populations, strategic alignment, past program performance and agency capacity, reasonableness of budget and scope
equitable distribution of funds to achieve strategic goals.
Funding
Recommendations
Selection
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expected in March March and April and April 20 2019. 19. City Council approval is expected approximately 6 weeks after POC approval.
summer summer pr progr
ams, recognizing the need for an earlier start to programming for these programs.
Funding
Recommendations
Approval
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appea peals ls process process for applicants not recommended for funding.
two weeks weeks after the list of recommended programs is approved by the POC.
unf unfair process air process mat material erial error error confli conflict ct of i
nterest erest
Funding
Recommendations
Appeals
(page 71)
A substantive disagr ntive disagree eement with ment with the the fund funding r ing recomm ecommen endat datio ions ns is is not not gr grounds
for appeal. l.
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Date
Request for Proposals (RFP) Released December 7, 2018 Pre-Proposal Meetings December 17, 2018, 10am- 12pm December 18, 2018, 10am- 12pm General Technical Assistance by E-mail Available December 7 – January 11, 2019 Training Sessions to Apply Online December 20, 2018, 10am- 12pm January 9, 2019, 10am- 12pm General Technical Assistance by E-mail Ends January 11, 2019, 5:00 p.m. Online Cityspan Proposals Due January 25, 2018 BEFORE 5:00pm Schedules E, O, and W Due (hand-delivered) Monday, January 28, 2018 Schedule E-2 (optional) Tuesday, January 29, 2018 Programs Recommended for Funding March/April 2019 Written Appeals from Applicants Due March/April 2019 City Council Approves Recommendations for Funding May/June 2019 Contracting and Negotiations Begins June 2019 Program Year/ Contract Begins July 1, 2019 (June 1 for Summer Programs)
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OFCY 2019-2022 Strategic Investment Plan www.ofcy.org/about-us/strategic- plan OFCY Planning and Oversight Committee www.ofcy.org/about-us/planning-
OFCY Evaluation Reports www.ofcy.org/evaluation OFCY Contract Documents www.ofcy.org/grantee/contract- documents
The following documents can be found on the OFCY website at www www.ofc .ofcy.o y.org rg: