RefWorks for Historians Bethan Jenkins & Rachel DArcy -Brown - - PowerPoint PPT Presentation

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RefWorks for Historians Bethan Jenkins & Rachel DArcy -Brown - - PowerPoint PPT Presentation

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RefWorks for Historians Bethan Jenkins & Rachel DArcy -Brown bethan.jenkins@bodleian.ox.ac.uk rachel.darcy-brown@bodleian.ox.ac.uk Aims of this session To enable you to: Use the basic features of RefWorks; Import references from

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RefWorks for Historians

Bethan Jenkins & Rachel D’Arcy-Brown

bethan.jenkins@bodleian.ox.ac.uk rachel.darcy-brown@bodleian.ox.ac.uk

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Aims of this session

To enable you to:  Use the basic features of RefWorks;  Import references from different sources;  Manage your database of references;  Create a bibliography/reference list.

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Academic integrity means honest and responsible scholarship. Guidance on academic integrity

http://www.ox.ac.uk/students/academic/guidance/skills

Guidance on avoiding plagiarism

http://www.ox.ac.uk/students/academic/guidance/skills/plagiarism

Two online courses on avoiding plagiarism via WebLearn

weblearn.ox.ac.uk/portal/hierarchy/skills/generic (SSO required)

Faculty guidance for thesis writers on avoiding plagiarism

weblearn.ox.ac.uk/access/content/group/histfac/undergrad/fhs/content/thesis/Plagiarism.pdf

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Academic integrity guidance

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SLIDE 4

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History Faculty WebLearn: Graduate Office

http://weblearn.ox.ac.uk/access/content/group/01a2c7e3-3066-493a-9809-3d6ff12141d2/thesesconventions.pdf

Use common sense. But if in doubt, contact your supervisor or Graduate Office

Guidance on formatting and presenting

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RefWorks…

 is a personal online database that allows

you to manage all your research and to generate a bibliography in the format you need.  enables you to:

  • Import references from many sources
  • Organize your references
  • Include citations while you write your paper
  • Create a bibliography in a variety of citation formats,

and in different document formats (Word, RTF, HTML, etc.)

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Access

  • Access your personal account from any

computer connected to the web.

  • Free access for Oxford University members,

and Alumni.

  • Outside Oxford network, log in via group code
  • see:

http://www.bodleian.ox.ac.uk/eresources/refworks

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RefWorks vs EndNote

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  • Several alternative packages available: Endnote,

Zotero and Mendeley

  • Regular courses provided by the Bodleian Libraries

(iSkills) – For more info see:

http://libguides.bodleian.ox.ac.uk/workshopsbydate

  • Online guide to reference management @

http://libguides.bodleian.ox.ac.uk/reference-management (includes comparison table)

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Other reference management software

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Getting started: setting up an account (1)

  • 1. Go to

www.RefWorks.com/RefWorks

  • 2. Click on

Sign up for a New Account X Note: don’t use this option

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Getting started: setting up an account (2)

  • 3. Fill in the form
  • 4. Click on Create account

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Selecting favourite output styles

  • 1. choose Bibliography then

Output Style Manager

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  • 2. Find the style you need in the

List of Output Styles and move the style to your Favourites using the arrows

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Options for importing references

  • Enter references manually
  • Export data from “Direct Export Partners” e.g.

SOLO, OxLIP+, EBSCO, ProQuest and others

  • Search for data from within RefWorks e.g.

COPAC

  • Import data from databases using saved files –

usually in plain text format with tagged fields e.g. BBIH

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Adding new reference manually (1)

  • 1. Click on New Reference

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Adding new reference manually (2)

  • 2. Check “Ref type”
  • 3. Fill in boxes

provided for the selected output style

  • 4. Save reference or

Save & add new to continue adding more references

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Direct export from SOLO (1)

  • 1. Login to SOLO using your Single Sign On
  • 2. Search SOLO and mark some results by clicking the

star next to the item

  • 3. Access your E-shelf for a list all of the records you

have marked

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  • 4. Select the ones you want to use

Direct export from SOLO (2)

  • 5. From the drop-down menu, choose Push to RefWorks

and click Go to export directly to RefWorks

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WARNING!

  • Records exported from

SOLO to RefWorks require editing

  • If you do not edit your

records this may lead to errors in your bibliographies and citations

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Editing SOLO records 1: Authors

  • Authors: additional information such as

birth/death dates should be deleted.

  • Works by multiple authors: Authors may be
  • missing. If so, add authors manually.

– Add as: surname, first names (or initials). – Insert ; between each author – e.g. Smith, M.F.; Jones, B.W.;

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Editing SOLO records 2: Edition

  • Edition: SOLO exports the abbreviation ed

(e.g. 3rd ed). ed should be deleted because RefWorks automatically inserts it into your

  • bibliographies. If you leave it in, ed will be

repeated in your bibliography e.g. 3rd ed ed.

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Remove abbreviation ed.

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Editing SOLO records 3: Place of publication

  • Place of publication: SOLO exports the place
  • f publication to the “place of publication”

and “publisher” fields. It should be deleted from the publisher field so that it is not duplicated in your bibliography.

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Delete place(s) of publication from “publisher” field

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Editing SOLO records 4: Edited works

  • If the item is edited rather

than authored change the reference type from “Book, Whole” to “Book, Edited”

  • If you do not do this

RefWorks may erroneously give the editor as an author

  • r list the book as

anonymous

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Editing SOLO records 5: Edited collections

  • Citing a chapter in an

edited collection: Change the reference type to “Book, Section”

  • “Author” & “section title”

must be entered manually

  • You can avoid manually

entering “Editor” & “Book title” by cutting and pasting the information

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Chapter details Book details

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Edit a reference, add notes & attach documents (1)

  • 1. Choose a

reference and click

  • n edit.
  • 2. Make any changes

needed to the bibliographical details.

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  • 3. To attach a document

click on browse button & navigate to your saved Document.

  • 4. Click on open to attach

it to your reference.

Edit a reference, add notes & attach documents (2)

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Edit a reference, add notes & attach documents (3)

  • 5. To add personal notes click
  • n additional fields and scroll

down to personal notes field

  • 6. Click on save

reference or save & add new before exiting

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  • 1. Select New Folder

Creating Folders in RefWorks (1)

  • 2. Enter a name in New Folder

Name box and click Create

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  • 3. Go to Folders - Last

Imported Folder and select some references.

  • 4. Click on Folder icon

and choose a folder to save your selected references to.

Creating Folders in RefWorks (2)

  • 5. To find and remove any

duplicates choose Find Duplicates and follow the steps.

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Practice

Try the following tasks: 1, 2, 3, 4 & 5

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Direct export from EBSCO (1)

  • 1. Go to http://oxlip-plus.bodleian.ox.ac.uk and find

an EBSCO database e.g. Historical Abstracts

  • 2. Conduct a search. Select some articles to save and click
  • n Add to Folder

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  • 1. Click

to add a reference to your EBSCO folder

  • 2. Go to folder
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Direct export from EBSCO (2)

  • 3. Go to Folder View, select the records you wish to export,

then click on Export

  • 4. Select Direct Export to

Refworks and then click Save

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Direct export from EBSCO (3)

  • 5. Your records should

appear in the Last Imported

  • Folder. Check them for

accuracy at this point.

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Direct export from ProQuest (1)

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  • 1. Select items to export and click on

Export/Save then choose RefWorks

  • 2. Click Continue. You might need to

login to RefWorks at this point

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Direct export from ProQuest (2)

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  • 3. Your records should appear in the Last Imported
  • Folder. Check them for accuracy at this point.
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What to do when direct export is not possible - e.g. Bibliography of British & Irish History

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Saving results from BBIH

  • 1. Search Bibliography of British & Irish History
  • 2. Select the items you want to save and click on

Export

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Saving results from BBIH

  • 3. Change file name if preferred
  • 4. Select download as method of export
  • 5. Select “.txt – RefWorks tagged format” click on

export, then save file to computer

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Importing to RefWorks

  • 3. Your records should appear in the Last Imported Folder.
  • 2. Select the data source (RefWorks Tagged

Format) and database (Tagged Format) Browse for the text file you saved and click Import

  • 1. Select References |

Import from the toolbar

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Which databases support direct export and/or allow you to import references?

  • 1. Choose References |

Import and click on List of Filters and Databases.

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  • 2. Choose:
  • Direct Export Partners to see

databases that export directly to RefWorks

  • Import Filters to see databases that

allow you to save your references to a file and then import them into RefWorks.

  • For help with import filters try

Googling the name of the database + RefWorks import

  • Note – some databases will appear in

both lists.

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Importing from Google Scholar (1)

  • 2. Scroll down to

Bibliography manager settings

  • 1. From Google Scholar

search page click on Settings link at side of search box

  • 4. Save preferences
  • 3. Select to “Show links to import citations

into” – choose RefWorks from the dropdown menu

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Search results should now offer the option to Import to RefWorks

Importing from Google Scholar (2)

Note: this has to be done individually as there is no“mark records” option

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Practice

Try the following tasks: 6, 7, 8, & 9

Also open Word, go to the RefWorks tab and login. Groupcode: oxymoron

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Formatting citations in your paper with Write-N-Cite

Write-N-Cite is a tool which you download into your word processing software. It makes placing references into your paper easy. You need to download the Write-N-Cite plug in from RefWorks.

  • 1. Choose Tools | Write-N-Cite and follow the instructions

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Formatting citations in your paper with Write-N-Cite

Available for Windows or Mac

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Selecting favourite output styles

  • 1. choose Bibliography then

Output Style Manager

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  • 2. Find the style you need in the

List of Output Styles and move the style to your Favourites using the arrows

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Getting started with W-N-C

  • To add a citation at a particular point in your Word

document click on the Write-N-Cite icon on the toolbar

  • Log into Write-N-Cite to access your RefWorks

database

  • Choose referencing style

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Adding a citation with W-N-C

  • In the Word document, place your cursor where the

citation is to be inserted

  • From the Write-N-Cite list click on Insert citation >

Insert new

  • Select citation via folders or using search box and add

page numbers

  • Press return

to insert

  • Save your

document

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Formatting a bibliography with W-N-C

  • In the Write-n-Cite tab click on Bibliography Options

and choose Insert Bibliography

  • You can change your output style without creating a

new document

  • You can remove and re-insert in another location if

required

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Adding page numbers to citations

  • Tick Override Pages and insert page

number(s) in format required by referencing style.

  • Or use

Suffix

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Creating a standalone bibliography

  • In RefWorks, click on Bibliography / Create
  • Choose an Output (reference) style e.g.

Harvard

  • Tick Format a Bibliography from a List of

References

  • Choose a File type e.g. HTML, Word
  • Choose which references you want to include

e.g. All references, My List, folder

  • Click on Create Bibliography

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Creating a standalone bibliography

  • 1. In RefWorks, click
  • n Bibliography |

Create

  • 6. Click on Create Bibliography
  • 2. Choose style
  • 4. Choose a File type e.g. HTML, Word
  • 5. Choose which references you want

to include e.g. All references, My List, folder

  • 3. Tick Format a

Bibliography from a List of References

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Using History Faculty styles

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History Faculty, Oxford – Bibliography only (beta) for formatting bibliographies in RefWorks History Faculty, Oxford – Notes & Bib. (beta) for formatting essays with footnote references and bibliography in Write-N-Cite for Windows

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Compatibility with other word processing packages

Open Office

  • Write-N-Cite is not available in Open Office. However, you can use

the One Line/Cite View in RefWorks to add citations and create a

  • bibliography. For information on how to do this, see Task 14 on the

course handouts or look at the RefWorks online help https://www.RefWorks.com/RefWorks/help/RefWorks.htm

  • under Output and Formatting

LaTeX

  • You can export references from RefWorks into BibTex, the

bibliography manager in LaTeX.

  • See useful instructions from MIT http://libguides.mit.edu/refworks

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Help with using RefWorks

 Use Help from the RefWorks menu  Report any problems or make requests for new filters to support@RefWorks.com  Local help is available either from angela.carritt@bodleian.ox.ac.uk or from any of the RefWorks presenters:

  • bethan.jenkins@bodleian.ox.ac.uk
  • nora.khayi@st-hughs.ox.ac.uk
  • nia.roberts@bodleian.ox.ac.uk
  • catherine.scutt@bodleian.ox.ac.uk

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Practice

Try the following tasks: 10, 11 and 13

Continue and try some of the optional exercises: 12, 15 – 22 (Not possible to do task 14 on campus PCs)

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Well done!

You should now be able to: Login to RefWorks Create folders and manage output styles Add references manually, export from databases, import files and edit references Generate bibliographies using RefWorks and Write-N-Cite

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