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Managing References: RefWorks Part 2 Elaine Shallcross, Susan - - PowerPoint PPT Presentation

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Researcher Development Programme Managing References: RefWorks Part 2 Elaine Shallcross, Susan McCourt & Janet MacKay Trainers www.abdn.ac.uk/library/ Aims and Objectives Aims Using Write-N-Cite to create a paper with in-text

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Managing References: RefWorks Part 2

Elaine Shallcross, Susan McCourt & Janet MacKay

Trainers

Researcher Development Programme

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Aims and Objectives

Aims

  • Using Write-N-Cite to create a paper with in-text

citations and bibliography

  • On your main RefWorks account:

Making a list of your ‘Favourite’ citation styles Adding attachments

  • Allow time for practice

Objectives

  • Produce formatted documents containing in-text

citations and a bibliography in a style of your choosing

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Assumptions

  • You have a RefWorks account
  • You have recently attended a

RefWorks Part 1 library workshop OR

  • You know how to import records, manage your

records and folders in RefWorks and create a simple bibliography

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Write-N-Cite (WNC)

  • Allows you to insert citations (saved in RefWorks)

directly into text as you write

  • Formats in-text citations and a bibliography at the

end of the document in a chosen citation style

  • Opened from an icon on the desktop of PCs in

university classrooms and clusters

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On campus A Write-N-Cite icon is installed on the desktop of PCs in university classrooms and clusters It is not available on the toolbar in MS Word

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Create your document, click on Cite to pull through relevant references

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  • {{ tells RefWorks to format a reference
  • 1413 tells RefWorks to format record number

(Ref ID number) 1413 in your database

  • Atkinson, G. 2007 author/date of publication

information has been inserted by RefWorks for your information (RefWorks does not need this info to format #1413)

  • ; is a separator between 2 or more references being

cited at the same point

  • }} tells RefWorks to finish formatting that reference

{{1413 Atkinson,G. 2007;}} Temporary citation placeholder

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Name/save the file before creating the bibliography

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Choose a citation (output) style from drop-down menu

WNC creates a document with in-text citations and bibliography in Harvard British Standard style at the end

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To revise your paper and add more citations:

  • click on Cite for more references
  • continue working on this formatted document
  • save the changes
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The new citations will be:

  • formatted to your chosen style
  • inserted in to the bibliography in the correct place
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RefWorks is not perfect – always proof read the output to check for formatting errors

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To change/remove a citation in your text you must use the Citation Editor

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Citation Editor allows you to remove the citation from your text

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Citation Editor removes all code and leaves {{double curly brackets}} which can then be deleted safely

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W-N-C v.III: if you need to remove a citation from your text or change it in any way you must use the Citation Editor

  • Citations contain deeply embedded code which

can only be removed by using the Citation Editor function

  • Backspace delete or select/cut will not remove

the deeply embedded code in your Word document

  • Use Citation Editor to add page numbers and

suppress author details

  • Do not fiddle with the contents between the

{{double curly brackets}}

Important warning!

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Now try WNC for yourself

Practical session: Write-N-Cite

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  • Harvard and Vancouver systems are also

applied to styles that use footnotes

  • Set up your Word document for footnotes
  • Use Cite within Write-N-Cite to insert the

reference where required

  • Help available:

library document on formatting footnotes RefWorks Help screens

Using Footnotes?

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On your main RefWorks account

  • You can choose the citation style(s) you are

most likely to use and keep it/them as your favourite(s)

  • Ask your supervisor/course co-ordinator or

refer to your course handbook if you are unsure of the citation style you must use

Choosing your favourite citation styles

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Preview Output Style allows you to see what a particular style looks like...

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To store your favourite citation styles open the Bibliography menu and select Output Style Manager

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Output Style Manager – select the style from the List of Output Styles, click on green arrow to add to Favorites

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Favorites – can also remove styles you don’t need from your Favorites list by using the lower green arrow

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Favorites – your favourite citation styles can then be seen in the Output Style drop-down list when you go to the Bibliography menu and select Create

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I have lots of electronic copies of papers – can I store them in RefWorks?

  • Yes – document size limited to 20MB each
  • Total capacity of your account is 100MB
  • Open full record (via Edit) or create new record
  • click on Browse to find file
  • click on Add Attachment to upload
  • Open attachment from full record view
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Records with files attached display a paper clip icon

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  • Amend in-text citations (add page numbers,

suppress author details)

  • Search for references (Search menu)
  • Share your database (set up read-only access)

Some other things you can do...

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  • Need to maintain your database
  • Use it regularly – whenever you do searches on

databases

  • Remember to keep it neat – remove duplicate

records (covered in RefWorks Part 1)

  • Back up your records (from the Tools drop-

down menu)

General housekeeping

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  • Can be installed on your own computer at home by

downloading a small utility (336-964 KB)

  • Different versions available – choose WNC v.III

(WNC v.4.0.0.7 for Macs)

  • DO NOT install the new version of WNC = open the link

to Previous versions and install Write-N-Cite

v.III

  • New version (v4) too full of bugs and doesn’t work

properly

  • See instructions in Appendix of our worksheet
  • When downloading WNC v.III - at the Installation Options

page – you must  the Allow Working Offline box if you intend to use this facility

Off-campus: Write-N-Cite (WNC)

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Downloading WNC on personal PCs

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Download WNC vIII

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The Group Code is included in the email sent to you by RefWorks when you set up your account Our RefWorks access is by IP address so if proxy not set on your browser you’ll see this Remote Access login screen Off-campus: WNC in the Add-ins tab in Word 2007

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  • Library RefWorks web page:

www.abdn.ac.uk/library/learning-and-teaching/for-students/refworks

  • Information Consultants
  • RefWorks web site
  • Tutorials
  • Help screens
  • IT Service Desk (for IT access problems)
  • Tel. 01224-273636 (also Out of Hours)
  • E-mail: servicedesk@abdn.ac.uk

Help and advice

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  • Any questions?
  • Practical session

Follow the worksheet Presentation will be available at: http://aberdeenunilibskills.pbworks.com

What’s next?

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Thank you

Please complete the evaluation form

Managing References: RefWorks Part 2

Janet, Susan & Elaine

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Slides: 1,4,8,12,16,19-20,25,29,34,36-37