Ready, Set, Go Webinar Focusing on YOU, the Speaker and Your Session - - PowerPoint PPT Presentation

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Ready, Set, Go Webinar Focusing on YOU, the Speaker and Your Session - - PowerPoint PPT Presentation

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Ready, Set, Go Webinar Focusing on YOU, the Speaker and Your Session February 25, 2020 1 1 DISCLAIMER: The views, opinions and images expressed in this presentation are those of the author and do not necessarily represent official policy or

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Ready, Set, Go Webinar

Focusing on YOU, the Speaker and Your Session

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DISCLAIMER: The views, opinions and images expressed in this presentation are those of the author and do not necessarily represent official policy or position of HIMSS.

February 25, 2020

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HIM IMSS20: Be th the change

Thank you for being part of HIMSS20!

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Meet Our Speakers

Gai ail L.

  • L. Ri

Rice, , MA Mode

  • dera

rator, Debra Debra Cl Clou

  • ugh, CA

CAPM JoA

  • Ann Kline

nedinst, MEd, d, CP CPHI HIMS, , PMP, , DE DES, , FHIM FHIMSS, FACHE

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AGENDA

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Welcome On-Site Logistics Focusing on YOU, our Speaker Q&A

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Welcome

Jen Jen Bic Biche hel-Findla lay, , HS HScD, MN, N, MPH

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Sriram Bharadwaj, CISSP, PMP, CHCIO Stephen Burrows, DPM, MBA, CPHIMS, FHIMSS Jessica Chen, MBA, SHIMSS Stephanie Colman-Brochu, DNP, RN-BC Justin Fair, CPHIMS, MBA Donna Henderson

Global Health Conference Education Committee (GCEC)

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Vitaly Herasevich, MD, PhD, CPHIMS Tom M. Judd, CPHIMS Jigar Kadakia Joyce Miller, RN, CHCIO, CPHIMS Anne Park, CPHQ, FHIMSS Jordi Piera Jimenez

American Health Information Management Association

Global Health Conference Education Committee (GCEC)

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Craig Schneider, PhD

Managing Director Impaq International

Mohammad Siddiqui Maureen Slackway, MT(ASCP), CQA, CPHIMS, CAPM Corey B. Smith, PhD

Assistant Professor University of North Dakota

Joel Verinder, MBA, PMP, SHIMSS Marisa L. Wilson, BS, DNSc, FAAN, MHS, RN-BC

Global Health Conference Education Committee (GCEC)

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Onsite Logistics

Gai ail Ric Rice, MA Senior Director, Professional Development HIMSS

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HIM IMSS20: Be th the change

Welcome to Orlando!

2020 HIMSS Global Health Conference & Exhibition Orange County Convention Center March 9-13, 2020

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Check-In

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  • Pick up your tote bag and conference materials in these designated areas:
  • Level 1, Lobby A; Lobby D; Westwood Lobby
  • Hyatt Regency Orlando: Convention Level
  • The Hyatt Regency Orlando tote bag area will be open Monday – Tuesday only.
  • Check in at Speaker Ready Room: W315A
  • Check-in is critical: We need to know you have arrived safely
  • Coat & Luggage Check: Open During Conference Hours Monday – Friday
  • Level 1, Lobby B; Lobby E; Westwood Lobby
  • Orient yourself to the Conference Center
  • Locate your education session room
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On-Site Speaker Ready Room

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Check-in and receive a speaker ribbon – we need to know you have arrived on site! Meet with co-speaker/mentor to review details of the session, view presentation and practice Opportunity practice presentation in mock-up

  • f stage to become familiar with equipment in

session room (sign up required) Relax – refreshments provided!

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Speaker Ready Room

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General Education Program

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  • Multiple opportunities across four days to attend educational sessions
  • Tuesday - Thursday (8:30am – 5:15 pm)
  • Friday (8:30am – 2:30pm)
  • Robust program
  • 17 Topic Categories
  • 357 Educational Sessions
  • Complimentary Access to Session Recordings*
  • Mobile app Integration:
  • Session presentations available in the session webpage
  • Online evaluations in the session webpage and in the presentation
  • Mobile App available for IOS and for Android
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Download the Mobile App

Ava vail ilable le – Marc rch 2

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Search for HIMSS20 in the App Store or Google Play Download the HIMSS Events container app Select HIMSS20

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General Education Room Set-Up

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  • Seating ranges from 250 - 900 seats – Room set-ups: theater seating/roundtables
  • Technical (AV) Staff
  • At least two Program Assistants
  • Rotating Walk-in slides welcome attendees
  • Open Stage Set
  • Two comfy chairs
  • Podium positioned to the side of stage
  • Water provided
  • Lighting may obstruct view of audience from stage
  • Attendees not required to register for sessions
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General Education Room Set-Up

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Essential Conversation Room Set-Up

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Audio Visual Equipment

Each education room is equipped with:

  • Laptop
  • LCD projector
  • Screen
  • Laser pointer
  • Wireless Slide Advancer
  • Microphones: 3 Wireless lavaliers/2 Aisle Mics
  • Wireless internet
  • Confidence Monitor

AV requests beyond what is provided above:

  • At cost to the presenter
  • Upon request, instructions and costs will be provided
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Laptop Display

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For any technical issues, RED “request assistance” button alerts an AV tech

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Orchestrate

  • System that manages all presentations

from a central location

  • Wirelessly deploys all presentations
  • to the correct room

Presentations accessed via QR codes from wireless devices Manages electronic signage

  • utside all education rooms

Orchestrate

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Session Moderators

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  • Introduces speakers
  • Brief, scripted remarks to include an abbreviated speaker bio
  • Moderators will:
  • Meet prior to the start of the session to discuss specifics
  • f the session
  • Ensure session starts and ends on time
  • Will field technical difficulties (which we hope will not occur)
  • Sit in the front row of the session
  • Signal to speakers time left to present
  • Remind attendees to complete an online session evaluation

Moderators

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Session Evaluations

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SESSION Questions:

  • The learning objectives were met
  • Practical/relevant information provided
  • Value received from content
  • Format facilitated the learning process

SPEAKER Questions:

  • Knowledge about the topic
  • Effectiveness in speaking and presenting
  • Provided high quality education content

DISCLOSURE OF COMMERCIAL SUPPORT

  • Were financial relationships with commercial entities disclosed
  • Commercial bias/promotion avoided in this presentation
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Focusing on YOU, our Speaker

JoA JoAnn n Kli Klinedin inst, MEd Ed, CP CPHIMS, PM PMP, DE DES, FHIMSS, FACHE

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Presentation Review

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At this point (February 25, 2020)

  • HIMSS’ CE provider is reviewing content to confirm that the presentation is balanced and

commercial-free

  • HIMSS Professional Development Team is also reviewing the content to ensure:
  • Content aligns with the agenda and the learning objectives
  • Content is relevant based on the session description
  • Proper attribution is given
  • Will request only critical changes
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Preparing for Your Session

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  • Locate the session room prior to the start of your session
  • Arrive 15 minutes prior to session start
  • Rehearse session for others
  • Use notecards
  • Print slides in case of any technical issues
  • Introduce yourself to our Program Assistants located at the Welcome Table outside of

your session room

  • Welcome the Moderator
  • Any Issues? Immediately contact Program Assistant or press the Red Button on the

Presentation Management Dashboard

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YOU, the Speaker

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  • Please do not complain about our processes, our deadlines,
  • r other items
  • Be polite and respective of our attendees
  • Direct those asking questions to use the aisle microphone
  • Audio and/or video recorded for later access via HIMSS Learning Center
  • Streamed live via Facebook (selected sessions)
  • Enunciate words clearly
  • Maintain a constant voice volume and speed
  • Have water nearby
  • Place bags anywhere other than on the stage

HIMSS20 Speakers

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YOU, the Speaker

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  • Start and end the session on time
  • Ask attendees before the session starts and then before

it ends to complete the online speaker evaluation

  • Identify ways to relate to the audience:
  • Share a situation, tell a story
  • Provide statistics and notable facts
  • Reference a current event
  • Ensure a smooth transition between speakers

HIMSS20 Speakers

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Speakers Beware!

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  • Avoid using acronyms without first introducing them
  • Be sure to connect with the audience through body language and gestures
  • Do not read slides or notes
  • Minimize nervous habits
  • Have water available in case of coughing
  • Ensure that your microphones are functioning prior to the start of the session
  • Speak in a manner so that the attendee in the last row will hear you
  • Avoid pacing back and forth on the speaker riser
  • Shy away from complicated approaches and content matter
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HIMSS20 Attendees

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Who Attends Nearly 45,000 attendees | 90+ Countries | Providers, Innovators and Market Suppliers We’re seeing record- breaking attendance trends for HIMSS20 as of January 7, 2020

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QUESTIONS

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Debra Clough, CAPM Manager, Professional Development, HIMSS dclough@himss.org Gail L. Rice, MA Senior Director, Professional Development, HIMSS grice@himss.org JoAnn Klinedinst, MEd, CPHIMS, PMP, DES, FHIMSS, FACHE Vice President, Professional Development, HIMSS jklinedinst@himss.org

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HIM IMSS20: Be th the change

Thank you for being part of HIMSS20!