R. S S. Buwul Buwule and S S. R R. Ponelis lis 2015 IFLA - - PowerPoint PPT Presentation

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R. S S. Buwul Buwule and S S. R R. Ponelis lis 2015 IFLA - - PowerPoint PPT Presentation

Sep 30, 2022 373 likes •564 views

T HE ADOPTION OF AN OPEN SOURCE INTEGRATED LIBRARY SYSTEM : THE CASE OF K OHA AT THE K YAMBOGO U NIVERSITY L IBRARY S ERVICE R. S S. Buwul Buwule and S S. R R. Ponelis lis 2015 IFLA Satellite Conference Stellenbosch University, South Africa

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SLIDE 1

THE ADOPTION OF AN OPEN SOURCE

INTEGRATED LIBRARY SYSTEM: THE CASE OF KOHA AT THE KYAMBOGO

UNIVERSITY LIBRARY SERVICE

  • R. S
  • S. Buwul

Buwule and S

  • S. R
  • R. Ponelis

lis

2015 IFLA Satellite Conference Stellenbosch University, South Africa 13-14 August 2015

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SLIDE 2

OUTLINE

  • Background
  • Purpose
  • Methodology
  • Results
  • Discussion
  • Conclusion
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SLIDE 3

BACKGROUND

 Automating libraries in the industrialized world

dates as far back as the 1930s

 Sub-Saharan Africa started about 25 years ago

(Mutula, 2012)

 Laggard status of sub Saharan African academic

libraries was attributed to:

 high cost of ICT facilities,  inadequate ICT skills,  electricity failures,  lack of infrastructure, and  lack of ICT strategies/policies.

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SLIDE 4

BACKGROUND

 Open source (OS) Integrated Library Systems

(ILS) has greatly stimulated the technology adoption in many sub-Saharan African (SSA) libraries through:-

 Lower direct costs than proprietary systems  Enhanced the possibility of greater participation in

larger-scale shared development of regional consortia.

 Although OS ILSs are free, they do have indirect

costs

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SLIDE 5

BACKGROUND

 Kyambogo University:

  • Uganda’s third public university established in

2003.

  • Established through a merger of the former

UPK, ITEK and UNISE.

  • Library automation efforts at Kyambogo

University Library Service (KyULS) initiated in 2009 mainly using stand-alone applications.

  • Consortium of Uganda University Libraries

(CUUL) training on Koha in 2012 led to the library’s decision to adopting an ILS.

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SLIDE 6

BACKGROUND

 Koha:

  • Developed in New Zealand in 1999 by Katipo

Communications whose source codes were written by ChrisCormack (Koha Community, 2013)

  • Web-based interface with offline capabilities
  • Suits both small and large academic libraries

(Kumar, Singh, & Lal, 2012:61)

  • A community of users offer user support services

(Breeding, 2014:24)

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SLIDE 7

PURPOSE

 To explore the adoption of Koha, an OS ILS, at the

Kyambogo University Library Service (KyULS)

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SLIDE 8

METHODOLOGY

 Exploratory sequential mixed methods design

supplemented by document review

  • 26 participants were purposefully sampled for

interviews (28.6%)

  • Census of target population (91) for survey (83

questionnaires / 91% response rate)

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SLIDE 9

POPULATION, SAMPLING AND RESPONSE RATES

KyU Section/Unit Total population Interviewed Surveyed (n) (%) (n) (%) KyU top management 8 1 3.8 6 7.2 KyULS Management team 9 3 11.5 9 10.8 ICT Unit 6 5 19.2 5 6.3 General Library Staff 32 12 46.3 31 37.3 KyU Library Committee members 13 2 7.7 12 14.4 KyU ICT Unit (e- Kampus) 5 1 3.8 4 4.8 The Students Guild 18 2 7.7 16 19.2

Total 91 26 100 83 100

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SLIDE 10

WAYS IN WHICH KOHA IMPROVES LIBRARY

OPERATIONS AT KYULS

No. How automation improves library operations Count Percentage 1 Increases efficiency 11 28% 2 Saves time 10 26% 3 Eases work 8 21% 4 Increases productivity of staff members 4 10% 5 Improves reliability 2 5% 6 Stream lines accountability through harmonized tracking of user records 2 5% 7 Allows multiple and remote access 2 5% Total 39 100%

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SLIDE 11

ADVANTAGES OFFERED BY KOHA

No. Functions liked about Koha Count Percentage 1 Integration of the five modules of library

  • perations [Acquisition, Cataloging, Circulation, OPAC and Serials

Management]

23 24.2% 2 User friendly 22 23.2% 3 Being open source software 22 23.2% 4 Remote access function 17 17.9% 5 Customisability 11 11.5% Total 95 100%

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SLIDE 12

IMPLEMENTATION

 KyULS didn’t follow a systematic plan when

implementing Koha

 “…there was no plan followed when implementing

nor was there any pilot or feasibility study. The ILS implementation was merely based on the experience

  • f sister university libraries which had adopted Koha

successfully.” – Senior library official

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SLIDE 13

COLLABORATION AND NETWORKING

No. Sources of External assistance on Koha Count Percentage 1. Assistance from sister university libraries like UCU, MUK, MUBS 11 69% 2. From the facilitators of the Koha training 3 19% 3. Attending webinars 2 12% Total 16 100%

 With Koha being an OS ILS there is no assured

user support.

 Instead administrators seek assistance from

alternative sources of support

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SLIDE 14

RATING OF KYULS ICT SKILLS

S/No. Possession of required skills by library ICT staff members for managing Koha Count Percentage (%) 1 Excellent 0% 2 Good 4 15% 3 Fair 16 62% 4 Basic 3 12% 5 Poor 1 4% 6 I don’t know 2 7% Total 26 100%

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SLIDE 15

CRITICAL LEADERSHIP COMPETENCIES

NEEDED FOR ILS ADOPTION AT KYULS

S/No. Theme Count Percentage 1 IT skills 68 13.7% 2 Project management skills 67 13.5% 3 Training skills 64 12.9% 4 Coordination skills 58 11.7% 5 Planning skills 58 11.7% 6 Flexibility and pro-activeness 54 10.9% 7 Communication skills 53 10.7% 8 Interpersonal skills 44 8.9% 9 Community engaging skills 30 6% Total 496 100%

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SLIDE 16

PREDICTED UTILISATION OF KOHA IN KYULS

2 18 5 1

2 4 6 8 10 12 14 16 18 20

Very good Good Fair Poor Very poor

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SLIDE 17

CONCLUSION

 Library automation greatly improves library

  • perations

 Adoption of an ILS in KyU is still an ongoing

process and continuously faces hardships such as:

  • lack of a systematic implementation plan
  • requisite in-house ICT skills is not entirely in place

for customization and full exploitation through customization

  • lack of formal technical support

 There is need for a collaborated effort of all

stakeholders for KyULS to full exploit the full potential of adopting Koha

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SLIDE 18

REFERENCES

Adekunle, P.A., Omoba, R.O., & Adeyinka, T. (2007). Attitudes of librarians in selected Nigerian universities toward the use of ICT. Library Philosophy and Practice, December 2007.

Anguyo, I. (2015, January 16). Kyambogo Results, Fees to be Published Online, Technology, New Vision.

Bilal, D. (2014). Library Automation: Core Concepts and Practical Systems Analysis (Third Edition). California: Libraries Unlimited.

Breeding, M. (2009). Library Technology Reports: Expert Guides to Library Systems and Services. In J. Lauber (Ed.), 45, 1-43. Chicago: American Library Association.

Breeding, M. (2014). Library Systems Report 2014: Competition and strategic cooperation. American Libraries Association Magazine, May 2014, 21-33.

Breeding, M (2002). An update on open source ILS: Marshall Breeding reviews three open source projects. Information Today, 19.

Chang, N., & Tsai, Y. (2009). An Evaluation of Multi-language/multi-script Functions in KOHA. Paper presented at the World Library and Information Congress: 75th IFLA General Conference and Council, Milan, Italy. Retrieved July 13, 2015 from http://www.ifla.org/annual-conference/ifla75/index.htm.

Clayton, M. (1987). Managing Library Automation. Aldershot: Gower Publishing Company Limited.

Groenewegen, H. W. (2010). Four decades of library automation: recollections and reflections. The Australian Library Journal 53(1). Retrieved July 15, 2015 from http://alianet.alia.org.au/publishing/alj/53.1/full.text/groenewegen.html.

Koha Community. (2013). Official Website of Koha Library Software. Retrieved April 4, 2015 from http://koha-community.org/about.

Kumar, L., Singh, L., & Lal, P. (2012). Open Source Software Using Koha: A Case Study of L R Institute of Engineering and Technology. International Journal of Digital Library Services, 2(3), 61-75.

Mutula, S. M. (2012). Library automation in sub Saharan Africa: case study of the University of Botswana. Program: electronic library and information systems, 46(3), 292-307.

Odongo, M. (2012). Adoption of Open Source and Open Standards in Academic Libraries in Kenya. Paper presented at the Standing Conference of Eastern, Central and Southern African Libraries (SCECSAL) XX, Laico Regency Hotel.

Scot, A. (2008). Planning for Successful Digital Imaging Projects. In Mortenson Center for International Library Programs (Ed.), Thinking outside the Borders: Library Leadership in a World Community: A Manual for Professional Development. Urbana Campaign, Illinois: Institute of Museum and Library Services.

Vimal, K. V., & Abraham, T. (2009). Eight Things you should Know about Open Source Integrated Library Systems. Paper presented at the In UGC Sponsered National Conference on Open Source Software in Libraries, Technopark. Retrieved July 13, 2015 from http://eprints.rclis.org/13858/.

Zico, M. (2009). Developing an Integrated Library System (ILS) using Open Source Software Koha. Bachelor of Science in Computer Engineering Thesis, BRAC University.