Higher Education Data Workshop 31 July 2013
Agenda – Data issues – Changes to the HESA IRIS system for 2012/13 submissions – EYM HESA extraction 2011/12 – Data quality analysis 2011/12 – Corporate Strategy targets – UCAS data – HESA update on data collections – Future funding arrangements – Audit outcomes and future audit arrangements – Maximum fee grant – Timetable – Any questions?
Data Issues
Fundability status and HESES coverage (1) • Aim – to clarify rules around fundability status and whether registrations should be included on HESES • Changes to fundability status rules – Increasing variety of franchise, partnership, campus and distance learning arrangements – Current HESES definitions do not cover all possibilities – Changes to fee regime for FT UG/PGCE mean clarity needed • Guidance currently contained in HESES has been rewritten • Consultation with institutions
Fundability status and HESES coverage (2) Main changes: - Outside Wales, domicile will be a factor - Supplementary table on HESES for those outside the normal HESES coverage
Fundability status and HESES coverage (3) Fundability status rules (HESES Annex C) • Home and EU – Under previous guidance, fundable unless » funded from other sources e.g. NHS » a closed course » funded through a specific initiative » in an ineligible UoA (PGR students) – further non-fundable categories added • Island and overseas
Fundability status and HESES coverage (4) • Distance learning – Home and EU are potentially fundable if: » Based in Wales » Based in rest of UK and Welsh domiciled – Home and EU non-fundable if: » Based in rest of UK and not Welsh domiciled – Definition relates to year of study • Distance learning outside the UK collected on a supplementary table (where returned to HESA)
Fundability status and HESES coverage (5) • Franchise arrangements – Home and EU are potentially fundable if: » Franchisee is a publically funded institution in Wales – Home and EU non-fundable if: » Franchisee is in rest of UK » Franchisee is a non-publically funded institution – Definition relates to year of study • Franchise arrangements outside the UK collected on a supplementary table (where returned to HESA)
Fundability status and HESES coverage (6) • Campuses in the UK outside Wales – Home and EU are potentially fundable if: » Welsh domiciled – Home and EU non-fundable if: » not Welsh domiciled – Definition relates to year of study • Provision at campuses outside the UK collected on a supplementary table (where returned to HESA)
Fundability status and HESES coverage (7) • Other collaborative arrangements and registrations outside HESES coverage – If outside the HESES coverage but returned to HESA, return on the supplementary table • Aim to have a whole institution picture
Fundability status and HESES coverage (8) • Next steps – Institutions will be emailed proposed new guidance and definitions to be included in HESES 2013/14 – We will ask for examples not covered, areas that are not clear, any issues arising – Responses by 23 September 2013 – New guidance, taking consultation responses into account, will be included in HESES 2013/14
HESES 2013/14 • HESES 2013/14 – Rewritten fundability status rules and guidance – Supplementary table (similar to forecasts table below) Level of study Forecast completed registrations in academic year 2013/14 Overseas Campus Students Other Overseas Based Students Other Students Total (please include commentary) Full-time and Part-time Full-time and Part-time Full-time and Part-time Full-time and Part-time sandwich year out sandwich year out sandwich year out sandwich year out Undergraduate degree 0.0 0.0 Undergraduate non-degree 0.0 0.0 Postgraduate taught 0.0 0.0 Postgraduate research 0.0 0.0 Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 – Rename pre-clinical to non-clinical – Any other guidance/clarification needed?
Welsh Studies • Remit letter: ‘…should also investigate how to ensure that Welsh Studies are appropriately advanced and developed.’ • Institutions asked to identify modules with Welsh Studies content • Not defined precisely • Seminar in the autumn – Look at data collected – Head of Learning and Teaching and data contacts to be invited
Changes proposed for HESA student record 2013/14 – Request to increase coverage of fees- related fields to include PT UG/PGCE postponed – Will not be requesting information on module employability/entrepreneurship content
Changes proposed for HESA student record 2014/15 – Request to collect information on whether an employer contributes to funding/fees – Request to increase coverage of the care leavers field – Requests are subject to consultation with institutions
Other data issues • EYM 2012/13 – Will be issued in August – Will contain HESA/EYM extraction criteria • NLIAH – NLIAH no longer exist – MSFUND codes 13 and 31 – check used appropriately for 2013/14 data • Fee plan data – Further guidance next year for average fee/student number sections • Data requirements circular
HESA IRIS system 2012/13
HESA IRIS system 2012/13 (1) – 2012/13 version likely to go live mid-August – At TEST COMMIT and COMMIT stages of submission, a file created by HEFCW will be available for download
HESA IRIS system 2012/13 (2) – Will include: – EYM extraction – Maximum student number data – Per capita, premium and PGR funding data – Conversion rates – Data quality analysis » Excludes tables with linked data » Comparisons with previous years and maps not included – FoF targets data & Corporate Strategy targets data » Those that use HESA student data
HESA IRIS system 2012/13 (3) – EYM extraction • Estimation of completion status for registrations included • No changes to the way Y000 courses are coded in the program – Y000 courses will be shown against the unclassified ASC so institutions can see numbers – HEFCW will reclassify based on module subject at extraction in early 2014 – Exception for the OU • Tables 3 and 4 to include split of both undergraduate degree and undergraduate non- degree into whether franchised out or not
HESA IRIS system 2012/13 (4) • Institutions should scrutinise output – Check for errors and resubmit HESA data if necessary • Institutions should contact HEFCW for: – Comments – If errors found in the extraction process –If there are issues that can’t be fixed
HESA EYM data extraction exercise 2011/12 data
HESA EYM extraction 2011/12 – 1 Credit Values Total credit values revised down by 1% from extraction to verification Table 1a Total full-time credit values revised down by 0.4% Table 1b No revisions to sandwich year out credit values Table 1c Total part-time credit values revised down by 2%
HESA EYM extraction 2011/12 – 2 Estimation method used in unknown completion status Degree of estimation for completion status of full-time modules: – UG degree 0% to 10% – UG non-degree 0% to 100% – PGT 0% to 42% Total full-time estimation from 0% to 11%
HESA EYM extraction 2011/12 – 3 Estimation method used in unknown completion status Degree of estimation for completion status of sandwich year out modules: – UG degree 0% to 100% – UG non-degree 0% to 100% Total sandwich year out estimation from 0% to 100%
HESA EYM extraction 2011/12 – 4 Estimation method used in unknown completion status Degree of estimation for completion status of part-time modules: – UG 5% to 49% – PGT 26% to 81% Total part-time estimation from 12% to 51%
HESA EYM extraction 2011/12 – 5 HESES credits vs EYM credits 2011/12 Credit information on HESES only available for FT PGT and PT UG and PGT • FT PGT credits are 19% higher at EYM than HESES • PT UG credits are 1% higher at EYM than at HESES • PT PGT credits are 1% higher at EYM than at HESES
HESA EYM extraction 2011/12 – 6 Total registrations - Table 3 Total registrations increased by 1% from extraction to verification Home and EC fundable no change overall [range 0% to +4%] Home and EC non-fundable revised up by 9% [range 0% to +3,492%] Island and Overseas revised down by 3% [range -21% to 9%]
HESA EYM extraction 2011/12 – 7 Fundable registrations - Table 4 Total registrations revised up by 0.5% from extraction to verification Full-time 0.5% change Sandwich year out 0% change Part time 0.3% change
HESA EYM extraction 2011/12 – 8 Fundable registrations - Table 4 HESES vs EYM % difference between HESES and EYM 2011/12 - Full-time 0% - Sandwich year out -24% - Part-time -8% Overall EYM signed off fundable registrations were 3% lower than at HESES
HESA EYM extraction 2011/12 – 9 Estimation method used in unknown completion status for fundable registrations - Table 4 % of all fundable registrations where completion status not known – Full-time 0% to 10% – Sandwich year out 0% to 11% – Part-time 0% to 43%
HESA EYM extraction 2011/12 – 10 Unclassified results Table 1a, 1b, 1c – unclassified ASCs for modules - 1 institution only – issue resolved Table 4 – unclassified ASCs for fundable registrations - 5 institutions - Mainly part-time UG
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