Higher Education Data Workshop 31 July 2013 Agenda Data issues - - PowerPoint PPT Presentation

Higher Education Data Workshop 31 July 2013

Agenda

– Data issues – Changes to the HESA IRIS system for 2012/13 submissions – EYM HESA extraction 2011/12 – Data quality analysis 2011/12 – Corporate Strategy targets – UCAS data – HESA update on data collections – Future funding arrangements – Audit outcomes and future audit arrangements – Maximum fee grant – Timetable – Any questions?

Data Issues

Fundability status and HESES coverage (1)

• Aim – to clarify rules around fundability status

and whether registrations should be included on HESES

• Changes to fundability status rules

– Increasing variety of franchise, partnership, campus and distance learning arrangements – Current HESES definitions do not cover all possibilities – Changes to fee regime for FT UG/PGCE mean clarity needed

• Guidance currently contained in HESES has

been rewritten

• Consultation with institutions

Fundability status and HESES coverage (2)

Main changes:

• Outside Wales, domicile will be a factor
• Supplementary table on HESES for those
• utside the normal HESES coverage

Fundability status and HESES coverage (3)

Fundability status rules (HESES Annex C)

• Home and EU

– Under previous guidance, fundable unless » funded from other sources e.g. NHS » a closed course » funded through a specific initiative » in an ineligible UoA (PGR students) – further non-fundable categories added

• Island and overseas

Fundability status and HESES coverage (4)

• Distance learning

– Home and EU are potentially fundable if: » Based in Wales » Based in rest of UK and Welsh domiciled – Home and EU non-fundable if: » Based in rest of UK and not Welsh domiciled – Definition relates to year of study

• Distance learning outside the UK collected on

a supplementary table (where returned to HESA)

Fundability status and HESES coverage (5)

• Franchise arrangements

– Home and EU are potentially fundable if: » Franchisee is a publically funded institution in Wales – Home and EU non-fundable if: » Franchisee is in rest of UK » Franchisee is a non-publically funded institution – Definition relates to year of study

• Franchise arrangements outside the UK

collected on a supplementary table (where returned to HESA)

Fundability status and HESES coverage (6)

• Campuses in the UK outside Wales

– Home and EU are potentially fundable if: » Welsh domiciled – Home and EU non-fundable if: » not Welsh domiciled – Definition relates to year of study

• Provision at campuses outside the UK

collected on a supplementary table (where returned to HESA)

Fundability status and HESES coverage (7)

• Other collaborative arrangements and

registrations outside HESES coverage

– If outside the HESES coverage but returned to HESA, return on the supplementary table

• Aim to have a whole institution picture

Fundability status and HESES coverage (8)

• Next steps

– Institutions will be emailed proposed new guidance and definitions to be included in HESES 2013/14 – We will ask for examples not covered, areas that are not clear, any issues arising – Responses by 23 September 2013 – New guidance, taking consultation responses into account, will be included in HESES 2013/14

HESES 2013/14

• HESES 2013/14

– Rewritten fundability status rules and guidance – Supplementary table (similar to forecasts table below) – Rename pre-clinical to non-clinical – Any other guidance/clarification needed?

Level of study Forecast completed registrations in academic year 2013/14 Overseas Campus Students Other Overseas Based Students Other Students (please include commentary) Total Full-time and sandwich year out Part-time Full-time and sandwich year out Part-time Full-time and sandwich year out Part-time Full-time and sandwich year out Part-time Undergraduate degree 0.0 0.0 Undergraduate non-degree 0.0 0.0 Postgraduate taught 0.0 0.0 Postgraduate research 0.0 0.0 Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Welsh Studies

• Remit letter: ‘…should also investigate how to

ensure that Welsh Studies are appropriately advanced and developed.’

• Institutions asked to identify modules with Welsh

Studies content

• Not defined precisely
• Seminar in the autumn

– Look at data collected – Head of Learning and Teaching and data contacts to be invited

Changes proposed for HESA student record 2013/14

–Request to increase coverage of fees- related fields to include PT UG/PGCE postponed –Will not be requesting information on module employability/entrepreneurship content

Changes proposed for HESA student record 2014/15

– Request to collect information on whether an employer contributes to funding/fees – Request to increase coverage of the care leavers field – Requests are subject to consultation with institutions

Other data issues

• EYM 2012/13

– Will be issued in August – Will contain HESA/EYM extraction criteria

• NLIAH

– NLIAH no longer exist – MSFUND codes 13 and 31 – check used appropriately for 2013/14 data

• Fee plan data

– Further guidance next year for average fee/student number sections

• Data requirements circular

HESA IRIS system 2012/13

HESA IRIS system 2012/13 (1)

– 2012/13 version likely to go live mid-August – At TEST COMMIT and COMMIT stages of submission, a file created by HEFCW will be available for download

HESA IRIS system 2012/13 (2)

– Will include:

– EYM extraction – Maximum student number data – Per capita, premium and PGR funding data – Conversion rates – Data quality analysis » Excludes tables with linked data » Comparisons with previous years and maps not included – FoF targets data & Corporate Strategy targets data » Those that use HESA student data

HESA IRIS system 2012/13 (3)

– EYM extraction

• Estimation of completion status for registrations

included

• No changes to the way Y000 courses are coded

in the program

– Y000 courses will be shown against the unclassified ASC so institutions can see numbers – HEFCW will reclassify based on module subject at extraction in early 2014 – Exception for the OU

• Tables 3 and 4 to include split of both

undergraduate degree and undergraduate non- degree into whether franchised out or not

HESA IRIS system 2012/13 (4)

• Institutions should scrutinise output

–Check for errors and resubmit HESA data if necessary

• Institutions should contact HEFCW

for:

–Comments –If errors found in the extraction process –If there are issues that can’t be fixed

HESA EYM data extraction exercise 2011/12 data

HESA EYM extraction 2011/12 – 1

Credit Values Total credit values revised down by 1% from extraction to verification Table 1a Total full-time credit values revised down by 0.4% Table 1b No revisions to sandwich year out credit values Table 1c Total part-time credit values revised down by 2%

HESA EYM extraction 2011/12 – 2

Estimation method used in unknown completion status

Degree of estimation for completion status of full-time modules:

– UG degree 0% to 10% – UG non-degree 0% to 100% – PGT 0% to 42% Total full-time estimation from 0% to 11%

HESA EYM extraction 2011/12 – 3

Estimation method used in unknown completion status

Degree of estimation for completion status of sandwich year

• ut modules:

– UG degree 0% to 100% – UG non-degree 0% to 100% Total sandwich year out estimation from 0% to 100%

HESA EYM extraction 2011/12 – 4

Estimation method used in unknown completion status

Degree of estimation for completion status of part-time modules:

– UG 5% to 49% – PGT 26% to 81% Total part-time estimation from 12% to 51%

HESA EYM extraction 2011/12 – 5

HESES credits vs EYM credits 2011/12

Credit information on HESES only available for FT PGT and PT UG and PGT

• FT PGT credits are 19% higher at EYM than HESES
• PT UG credits are 1% higher at EYM than at HESES
• PT PGT credits are 1% higher at EYM than at HESES

HESA EYM extraction 2011/12 – 6

Total registrations - Table 3 Total registrations increased by 1% from extraction to verification Home and EC fundable no change overall [range 0% to +4%] Home and EC non-fundable revised up by 9% [range 0% to +3,492%] Island and Overseas revised down by 3% [range -21% to 9%]

HESA EYM extraction 2011/12 – 7

Fundable registrations - Table 4 Total registrations revised up by 0.5% from extraction to verification Full-time 0.5% change Sandwich year out 0% change Part time 0.3% change

HESA EYM extraction 2011/12 – 8

Fundable registrations - Table 4 HESES vs EYM % difference between HESES and EYM 2011/12

• Full-time 0%
• Sandwich year out -24%
• Part-time -8%

Overall EYM signed off fundable registrations were 3% lower than at HESES

HESA EYM extraction 2011/12 – 9

Estimation method used in unknown completion status for fundable registrations - Table 4

% of all fundable registrations where completion status not known

– Full-time 0% to 10% – Sandwich year out 0% to 11% – Part-time 0% to 43%

HESA EYM extraction 2011/12 – 10

Unclassified results Table 1a, 1b, 1c – unclassified ASCs for modules

• 1 institution only – issue resolved

Table 4 – unclassified ASCs for fundable registrations

• 5 institutions
• Mainly part-time UG

HESA EYM extraction 2011/12 – 11

General Issues

• JACS courses

– Y000 coded courses – Medical courses clinical/pre-clinical split

• Module outcomes - MODOUT

– modules contained in the academic year but have unknown

• utcomes

– non-completions

• Coding of COURSEAIM for ITT courses
• FUNDCOMP

HESA EYM extraction 2012/13 – next steps

• Revisit issues raised as part of the HESA EYM

data extraction for your institution ahead of your 12/13 HESA data submission.

• Any feedback on extraction or estimation

methods welcomed.

• Any extra information that may be useful to you

both in IRIS or EYM extraction tables?

– Non-completion rates – for information – Franchised out

HESA EYM extraction 2012/13 - timetable

2013 Summer/Autumn Extracted data from the 2012/13 HESA record made available through the IRIS system End November Signed off HESA data provided to HEFCW by HESA 2014 January Extraction of end of year data from the 2012/13 record End of year data sent to HEIs for verification February HEIs to send back verified data, signed, with any changes Spring Verified data used to calculate adjustment of grant Any adjustments to 2012/13 grant notified to institutions

HESA Data Quality Analysis 2011/12

HESA data quality analysis 2011/12 – 1

Purpose

– HEIs to compare their data with the sector – HEFCW to draw attention to particular fields – Inclusion in IRIS from 2011/12

Tables

– No new tables added – 5 years’ trend data for all tables

Discussion

– Selection of tables

HESA data quality analysis 2011/12 - 2

Table 1 – Postcodes

– 1.5% postcodes missing – between 0% and 4% at ten HEIs, 9% at one HEI

0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 2007/08 2008/09 2009/10 2010/11 2011/12

% of enrolments with postcode missing

HESA data quality analysis 2011/12 - 3

Table 5 – Coding of non-standard academic year

– 24% of enrolments starting after 1 Jan and leaving after 31 Jul coded as standard academic year – between 12% and 100% at nine HEIs, 0% for two HEIs

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2007/08 2008/09 2009/10 2010/11 2011/12

Standard academic year and expected year end > 31 July Y2

HESA data quality analysis 2011/12 - 4

Table 8 – using HEFCE linking

– 5% of students with different HUSID in previous year – between 3% and 8% at individual HEIs – majority of students with different HUSID have changed HEI

0% 2% 4% 6% 8% 10% 12% 14% 2007/08 2008/09 2009/10 2010/11 2011/12

% of enrolments with different HUSID compared to previous year

HESA data quality analysis 2011/12 - 5

Table 12 – Welsh fluency

– 12% with unknown Welsh speaker status – between 0% and 26% at ten HEIs, 56% at one HEI

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2007/08 2008/09 2009/10 2010/11 2011/12

% of enrolments with unknown Welsh speaker status

HESA data quality analysis 2011/12 - 6

Table 14 – Disabled Students’ Allowance (DSA)

– 11% of disabled student enrolments with information on DSA not known – between 4% and 37% at five HEIs, 0% at six HEIs

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 2007/08 2008/09 2009/10 2010/11 2011/12

% of enrolments with information on DSA not known/not sought

HESA data quality analysis 2011/12 - 7

Table 16 – outcome of module

– 9% of students enrolled on modules with outcome not yet known – between 1% and 10% at eight HEIs, around 16% at two HEIs, 35% at one HEI

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 2007/08 2008/09 2009/10 2010/11 2011/12

% of enrolments on modules with module outcome not yet known

HESA data quality analysis 2011/12 - 8

Table 17 – outcome of module not yet known

– 59% of students enrolled on modules with outcome not yet known were

• n modules which were not continuing into the next reporting period

– 100% at four HEIs, between 34% and 90% at five HEIs, near 0% at two HEIs

0% 20% 40% 60% 80% 100% 120% 2007/08 2008/09 2009/10 2010/11 2011/12

% of modules with outcome not yet known not continuing into next reporting period

HESA data quality analysis 2011/12 - 9

Table 20 – Socio-economic classification (SEC)

– 73% with valid SEC, 22% SEC not classified, 5% SEC not recorded – SEC not classified, between 15% and 35% at individual HEIs – SEC not recorded, between 0% and 24% at individual HEIs

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 2007/08 2008/09 2009/10 2010/11 2011/12

% of enrolments with SEC not recorded

HESA data quality analysis 2011/12 – 10

Future changes

– Comments on current content welcome – Suggestions for new content welcome – Possible future changes, changing use, new fields – Continue current form of analysis

Corporate strategy targets 2013/14 - 2015/16

Corporate strategy targets – 1

Email consultation group - February Consultation event – 1 March Approved by Minister – May Published – June Since 1 March:

• Employability target included
• HEBCIS basket of measures target dropped

17 targets

Corporate strategy targets – 2

Four ‘For our Future’ targets retained:

• National Student Survey
• Overseas
• Reconfiguration and collaboration
• Governance

Five ‘For our Future’ targets modified:

• Widening access
• Part-time
• Welsh medium
• Employment
• Research Council income

Corporate strategy targets – 3

Eight new targets:

• Participation
• Retention
• Quality
• ITT
• Employability
• Continuing professional development
• Collaborative research income
• REF

Corporate strategy targets – 4

Five modified targets:

• 1. Widening access
• new Communities First areas – 52 clusters
• Welsh Index of Multiple Deprivation 2011 – bottom 20% of areas
• 2. Part-time
• % change to be equal / greater than UK figure (previously

specific number)

Corporate strategy targets – 5

• 3. Welsh medium
• all students (previously Welsh domiciled)
• at least 5 credits (previously ‘some element’)
• separate target for students studying at least 40 credits
• 4. Employment
• all undergraduate leavers included in DLHE (previously full-time

first-degree)

• 5. Research Council income
• % change to exceed UK figure (previously to be equal to, or

greater than UK figure)

• UK figure continues to exclude Oxford, Cambridge and London

HEIs

Corporate strategy targets – 6

Eight new targets:

• 1. Participation
• rise in % of UK domiciled students from low participation areas
• 2. Retention
• reduction in % of UK domiciled entrants no longer in HE

– one year following year of entry, full-time – two years following year of entry, part-time

Corporate strategy targets – 7

• 3. Quality
• all institutions reviewed in strategy period to meet UK thresholds

for quality and standards in the QAA Institutional review

• 4. Initial Teacher Training
• WG intake target to be met annually
• 5. Employability
• rise in % of leavers working/working & studying working in

managerial or professional job six months after leaving

• SOC code begins 1, 2 or 3

Corporate strategy targets – 8

• 6. Continuing professional development
• 7. Collaborative research income
• HEBCIS data
• specific value to be achieved
• 8. Research Excellence Framework
• rise in % of research achieving 38 or 48 in Wales since 2008

RAE

Corporate strategy targets – 9

Request for strategic planning information, forecasts and annual monitoring statements

• manual amendments to corporate strategy targets
• For our Future target & corporate strategy target forecasts
• due 31 July

Corporate strategy targets & 2015/16 fee plans - autumn For our Future targets progress - annual report, November Definitions & postcodes - to be published

Postcodes

• Communities First and WIMD 2011 areas identified by WG

as list of Lower Super Output Areas (LSOAs)

• LSOA is a standard statistical geography
• data about people is collected by postcode not LSOA
• postcodes owned by Royal Mail, for delivering mail
• postcodes change, expire, are reused
• postcodes not contiguous with other boundaries
• centroid is average location of all addresses in a postcode
• centroid mapped to LSOA

– not as accurate as mapping individual addresses – sufficiently accurate for aggregate uses

UCAS – institutional data

• permission from HEIs for UCAS to share institutional data

with interested stakeholders, such as funding councils

HEFCW Data Workshop 31 July 2013

Alison Berry, Head of Institutional Liaison

Update on HESA

• Alternative Providers
• Institution Profile 2012/13
• KIS 2013/14
• Student Record 2013/14
• Student Record 2012/13 – Known issues page (can

be found under the section ‘Help with the data collection system)

JACS 3.0

• Move from JACS 2.0 to 3.0, be aware of the new JACS codes in the areas

listed below:

• Music, Dance and Drama codes
• Nursing codes
• Emergency services codes
• Anatomy, Physiology and Pathology codes
• Mathematics and Computing codes
• Agriculture and Landscape design codes
• Languages codes
• Bioengineering codes
• Criminology codes
• Classics codes
• Complementary medicine codes
• Sport codes

Cost Centres

• Three character coding frame introduced
• Link to Institution Profile.
• HESA WWW site has a mapping document from the
• ld cost centres to the new ones.

Reduced Record - SLC

• Type 08 - Instances present on the Student Loans

Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course.

Fees – Instance.GROSSFEE & Instance.NETFEE

• Annualised Fees – GROSSFEE and NETFEE
• For Welsh domiciled students in the UK and EU

domiciled students in Welsh institutions the Instance.NETFEE should be the fee charged before the fee grant is applied.

Instance.INTIATIVES

• Universities Heads of the Valleys Institute (UHOVI)
• Code 7 'Universities Heads of the Valleys Institute

(UHOVI)' is used to identify instances at institutions in Wales participating in the UHOVI initiative.

• One Wales Scheme - foundation degree
• Code 8 'One Wales Scheme - foundation degree' is

used to identify instances in Wales taking foundation degrees funded through the One Wales Scheme via

• HEFCW. More information can be found in HEFCW

circular W10/29 HE Foundation Degrees.

Instance.INTIATIVES

• Code 9 'European Social Fund (ESF) - foundation

degree' is used to identify instances in Wales taking foundation degrees funded through the European Social Fund's Higher Skills Wales programme led by the University of Glamorgan in partnership with the HE and FE sector across the whole of Wales. More information can be found on the Higher Skills Wales website http://www.higherskillswales.co.uk/fdp.

Commit Stage Validation

• Instance.INITIATIVES:

– Exception Rule.8 added for institutions in Wales to check the count of instances compared to the numbers expected by HEFCW. This rule will only apply to the One Wales Scheme for C12051. – For institutions in Wales, the number of instances returned for a given code in Instance.INITIATIVES where Instance.MODE not equal to 63 or 64 is outside of the expected tolerance of minimum of 5 instances being returned to +5% when compared with the number of students reported by HEFCW.

Module.FRANIND

• Collected in order to distinguish between modules

that are part of a franchise arrangement or other collaborative arrangement and in order to monitor franchised out provision and fees charged to students who are franchised out.

1 Taken as part of franchise arrangement (in whole or part) 2 Taken as part of a collaborative arrangement (in whole or part) other than a franchise 3 Not taken as part of franchise or other collaborative arrangement

StudentOnModule.APEL

• This field indicates if the module was taken through APEL

(Accreditation of Prior Experiential Learning).

• All modules at institutions in Wales
• Code 1 'Module taken through APEL' is to be used where the student

took the module through APEL, where the module can be undertaken through APEL or other means. Assessment could be via a portfolio of evidence, taking the assessment associated with the module, or completion of assignments designed to test the achievement of the required learning outcomes.

• Code 2 'APEL module' is to be used where the module that the student

is studying is only available through APEL. Where any module has an associated StudentOnModule.APEL code of 2, all instances associated with that module should also be coded 2 in this field.

• Code 3 'Module not taken/available through APEL' is to be used where

the student was not assessed through APEL or the module was not available through APEL.

StudentOnModule.APEL

• The FTE of the APEL modules will be excluded from

the apportionment of STULOAD.

• For example the students will not be included in the

derived field XFTE01

Module.TINST

• The Coleg Menai and Coleg Meirion-Dwyfor have merged

with the Coleg Llandrillo, retaining the UKPRN for the Coleg Llandrillo

• 10007821 Coleg Menai and 10008913 Coleg Meirion-

Dwyfor have been removed from the list of valid entries

• 10007820 Coleg Llandrillo has been relabelled 'Llandrillo

College (known as Coleg Llandrillo) t/a Grŵp Llandrillo Menai‘

• New valid entries:

– 10030408 Gower College Swansea – 10034450 Cardiff and Vale College

Data collection and submission

The Institutional Liaison team are there to help with all aspects of the return from local collection of data items through to final submission and sign-off Contact the team liaison@hesa.ac.uk 01242 211144 If you have any Training needs and ideas please contact the Training team training@hesa.ac.uk 01242 211178

Future Funding Arrangements

Leanne Holborn Senior Funding Manager

13/14 Headline information (1)

• The level of QR and PGR research funding will be maintained in cash terms

where ever possible

• Part-time/Postgraduate Taught (PT/PGT) will continue to be funded through

the credit-based system (including the current premia) with the ‘core teaching’ units of funding adjusted by the efficiency gain year on year

• The PT premium will be reduced to 10% in 2013/14 and then remain at that

level.

• The Access and Retention, Welsh Medium and Disability premia related to

PT/ PGT activity will be maintained at current levels as far as possible.

• The majority of PIF premia related to full-time students will reduce as

students under the old funding regime work through the system.

• The premium for the higher rate expensive subjects (i.e. Clinical Medicine,

Dentistry and Performance and Conservatoire training)

• will continue to be paid for all students.

13/14 Headline information (2)

• Given the movement to monitoring and control through the fee plan process,

current models indicate an expected reduction in the Access and Retention premium related to FTUG/PGCE students, of 50% in 2013/14 and then its removal in 2014/15. For the same reason, the Widening Access Fund will be reduced by 50% in 2013/14 and then removed in 2014/15.

• The Innovation and Engagement fund, Learning and Teaching Strategy

funding and ITT Strategy funding will also be reduced by 50% in 2013/14 and then removed in 2014/15.

• The per capita funding, currently applicable to PT/PGT and continuing

FTUG/PGCE only, will be reduced to £10 per head in 2013/14 and then £5 from 2014/15. In order that we retain one element of universal funding, this will be extended to cover all students, irrespective of their fees regime, from 2013/14.

Audit outcomes and future audit arrangements

Audit Outcomes (1)

Recommendations from internal audit included:

• Student data

– Checks should be carried out to ensure information is transferred correctly from enrolment forms – Error messages should be followed up and resolved before return – The definition of completion status should be clarified with HEFCW and the methodology to calculate non- completions documented – The methodology for assigning TYPEYR should be reviewed – Data compilation procedures should be documented

Audit Outcomes (2)

• Student data (continued)

– Record entry should be reviewed to ensure students don’t have duplicate records – Controls to prevent and detect data exceptions should be considered – A full explanation should be provided on the HESA Minerva system – Evidence relating to estimations and validation and credibility checks should be kept – The JACS codes table should be updated for JACS3 – The method for calculating the percentage taken through Welsh should refined and documented

Audit Outcomes (3)

• HEBCIS

– Additional staff should be trained to carry out the HEBCI survey – Failure to submit the HEBCI return should be on the risk register – The HEBCI return should be discussed at the SMT meeting – The HEBCI return should be independently reviewed by staff other than those completing the return – Validation checks should include a reconciliation of the income data with the audited financial statements – Errors identified should be investigated and corrected – Appropriate preventative and detective controls should be considered to increase confidence in data quality – Validation and credibility checks should be fully documented – A review of the processes used to calculate estimates should be undertaken

Audit Outcomes (4)

• HESA staff record

– Consideration should be given towards reviewing the process of manually entering casual staff data – Reconciliations of staff costs and HESA finance returns should be completed

• Other

– Any changes made to the student record system that make a student ineligible for the DLHE survey should be flagged up – Validation checks on charity income should include a reconciliation with the audited financial statements – A summary of data returns should be discussed at SMT meetings – All contracts for franchised programmes should be signed – Job descriptions should be up to date

External audit arrangements for 2013 onwards (1)

• Current contract is ending in August
• New process has been approved by

HEFCW’s Council and Audit and Risk Committee

• Scope of the external audit has been

reviewed

• Subject to consultation with institutions

External audit arrangements for 2013 onwards (2)

Proposed process:

• The new process will start in May 2014
• HEFCW will continue to appoint external auditors

to carry out the audit of data

• Each institution will be audited at least once

every four years (on a sample basis or based on perceived risk)

• HEFCW will continue to request internal audit

reports annually

External audit arrangements for 2013 onwards (3)

Proposed process (continued)

• Scope would be dependent on areas of interests

at the time and the particular institutions being audited, for example:

• KIS data
• Corporate Strategy measures
• Reconciliation of HESA and SLC data
• Data returned on fee plans
• Scope would include a core set of data used for

funding calculations

External audit arrangements for 2013 onwards (4)

• August 2013

– Feedback from internal and external audits sent to institutions – Consultation on new process emailed to institutions

• September 2013

– Consultation responses in and consideration of responses – Notes of guidance for internal auditors issued

• October 2013

– Confirmation of new process – Tender exercise to appoint external auditors

• May 2014

– First round of external audits under new process

Maximum student number and maximum fee grant

Monitoring of the maximum student number 2012/13

• Final monitoring for 2012/13 will take place in early

2014 using 2012/13 HESA student data

• A preview will be available in IRIS:

– FT UG and PGCE home and EU fundable completed new entrants – Completion status estimated for the small number with unknown completion status – Medical and dental students on intercalated years and graduate diplomas where a degree is a requirement for entry will be excluded from monitoring

Maximum fee grant 2013/14 (1)

• Movement away from the maximum student

number for 2013/14

• Numbers post strategic reallocation used in

calculation of maximum fee grant per institution

• 95% take-up assumed
• 5% tolerance

Maximum fee grant 2013/14 (2)

Calculation:

• Average 2013/14 tuition fee minus £3,575, multiplied by the

sum of:

• The new entrant part of the 2013/14 maximum

student number multiplied by forecast proportion of 2013/14 new entrants that are Welsh/EU, and

• The continuing students part of the 2013/14 maximum

student number multiplied by HESES proportion of 2012/13 new entrants that are Welsh/EU

• A 95 per cent take-up assumed, therefore this calculated

value will be multiplied by 0.95

• 5% tolerance applied

Maximum fee grant 2013/14 (3)

• Monitoring:

– Fee grant payments by institution from SLC – By institution not sector – Potential issues

• Identification of franchised out provision
• Degrees with compressed first years
• If over the MFG (including 5% tolerance):

– Check to see if retention rates from year 1 to year 2 have improved

• Penalties applied based on total tuition fee (not just fee

grant)

• Will also monitor numbers of Welsh domiciles
• Transfers can be requested by institutions

Maximum fee grant 2014/15 and beyond

• Third cohort added for 2014/15
• Calculated as for 2013/14, with new conversion

rates

– Year 1 to Year 2 – Year 1 to Year 3

• Further cohorts added in 2015/16 and beyond as

appropriate (e.g. four-year sandwich courses, medicine courses)

• Circular to be published in early September with

2014/15 arrangements

Provisional Timetable for 2013/14 (1)

August 2013

• HESA student data collection opens
• IRIS goes live
• Feedback from internal and external audits sent

to institutions

• Consultation on new audit process emailed to

institutions

• Consultation on fundability rules emailed to

institutions

• EYM circular issued

Provisional Timetable for 2013/14 (2)

September 2013

• Maximum fee grant circular issued
• Responses to audit process and fundability rules

consultations

• Data requirements circular issued
• Deadline to return HESA student data
• Notes of guidance for internal auditors issued

October 2013

• HESES circular issued
• HESA data quality checking (including IRIS)
• External audit tender process started

Provisional Timetable for 2013/14 (3)

November 2013

• HESES data returned

December 2013

• HESES verifications sent out

January 2014

• Final monitoring of 2012/13 maximum student

number

• Verifications issued for EYM, maximum student

number (if required), conversion rates, premium, per capita and PGR funding, extracted from 2012/13 HESA data

• Signed HESES verifications returned

Provisional Timetable for 2013/14 (4)

February 2014

• Signed verifications of extracted HESA data

returned March/April 2014

• Funding allocations for 2014/15 announced,

including any 2012/13 adjustments to grant May 2014

• Interim monitoring of fee grant expenditure
• Start of new audit process

Any Questions?