C ITY OF Y ELM PUBLIC WORKS DEPARTMENT 2019-2020 BIENNIAL BUDGET Chad Bedlington Patrick Hughes Public Works Director Projects & Programs Manager November 6, 2018 Yelm City Council Study Session
C ITY OF Y ELM Agenda • Introductions – What is Public Works? – Public Works Organization • Budget Overview (10,000 Ft Level) – Operating & Capital Projects • General Fund – Streets, Parks, Facilities & ER&R • Enterprise Funds – Water, Wastewater, and Stormwater • Questions November 6, 2018 Yelm City Council Study Session
C ITY OF Y ELM City of Yelm –Mission & Vision Mission – To provide essential public services and infrastructure to the Yelm Community Vision – Make the City of Yelm a safe, healthy, happy home for all, with: • Safe neighborhoods and schools • Sustainable, cost effective public infrastructure • Strong, diverse economy • Vibrant public places with an enduring connection to our history 2019-2020 Budget
C ITY OF Y ELM What is Public Works? The steward of your water, wastewater, stormwater, transportation, parks, and facilities infrastructure This is achieved through our Mission: Public Works provides essential services to the citizens of Yelm in a prompt, courteous, safe, efficient, and cost- effective manner. Public Works, through its dedicated employees, strives to plan, design, build, maintain, and operate public infrastructure in a manner that respects the environment and the ability of government to adequately preserve these assets for succeeding generations.
C ITY OF Y ELM Services We Provide Construction Management Maintenance Roads/Bridges/Culverts Buildings (facilities) Water Distribution Systems Water System Water Treatment Systems Wastewater Reuse System Wastewater Collections STEP wastewater collections system Water Reuse Facilities Streets/Sidewalks/Parking Lots Streets Parks & ROWs Stormwater Management Animal Control Fleet Contract Management Planning Building Maintenance Utilities Pavement Management Transportation Interlocal Agreements Facilities Franchise Agreements Parks Emergency Response
C ITY OF Y ELM PW Director 2019 Budget Admin. Assistant Public Works Public Works Proj Manager Organization Field Chart Supervisor Sewer Facilities Streets Parks Water Maintenance Maintenance WRF Manager Water Lead Custodian Worker - Worker Equip Operator Mechanic Operator WRF Lead Maintenance Operator Maintenance Water Worker -Equip Worker Operator Operator WRF Operator Maintenance Maintenance Water Worker Worker Operator WRF Operator Seasonal Seasonal Water Laborer Laborer Operator WRF Operator Seasonal Water Laborer Operator WRF Operator Seasonal Seasonal Laborer Laborer
C ITY OF Y ELM PW Director 2020 Budget Public Works Administrative Projects & Assistant Public Works Programs Water & Organization Sewer Field Supervisor Chart Utilities Manager Facilities Streets Parks Water Sewer Maintenance Maint Worker– Lead Water Lead WRF Worker – Custodian Equipment Operator Operator Mechanic Operator Maint Worker– Maintenance Water Operator WRF Operator Equipment Worker Operator Maintenance Maintenance Water Operator WRF Operator Worker Worker Seasonal Seasonal Water Operator WRF Operator Laborer Laborer Seasonal Water Operator WRF Operator Laborer Seasonal Seasonal Laborer Laborer
C ITY OF Y ELM Public Works Divisions • General Fund (Fund 001, 302) – Facilities/Parks, Animal Control • Internal Service Fund (Fund 502) – Fleet • Street Fund (Fund 101, 102, and 316) • Enterprise Funds (400, 401, 404, 412, 413) – Water, Sewer, Stormwater
C ITY OF Y ELM General & Internal Service Fund
C ITY OF Y ELM General & Internal Service Fund – Major 2018 Accomplishments • Started construction of new storage facility at Longmire Park, Improved Security, and established user rates & policies • Completed Investment Grade Audit for city facilities, & initiated audit result implementation • Installed vehicle charging station at Yelm Community Center • Updated ER&R fund & planning outlay
C ITY OF Y ELM General & Internal Service Fund - Budget Overview FUND # DESCRIPTION 2018 2019 2020 001 Parks $ 455,799 $ 494,540 $ 454,969 001 Animal Control $ 51,398 $ 65,578 $ 66,087 001 Facilities (Central Services) $ 401,172 $ 417,874 $ 379,597 302 Municipal Bldg Capital Proj’s* $ 2,036,171 $ 878,130 $ 200,000 502 Fleet $ 1,134,637 $ 618,459 $ 413,364 Totals: $ 3,686,718 $ 1,595,388 $ 903,444 *Includes New City Hall Purchase
Streets & Enterprise Funds C ITY OF Y ELM Expenditures Summary $2,500,000 $2,000,000 $1,500,000 $1,000,000 $878,130 $618,459 $494,540 $417,874 $500,000 $65,578 $- Parks Animal Facilities Muni ER&R Control (Central Building Services) Fund 2018 2019 2020
General Fund Expenditures C ITY OF Y ELM Debt Service and Reserves $3,383,531 Administration 23% $2,416,489 16% Community Development, $2,482,989 , 16% Public Safety, $5,532,011 37% Public Works & Parks, $1,181,033 , 8%
General & Internal Service C ITY OF Y ELM Fund - Revenues Sources: REET 1 & 2, Gas Tax, TFC’s, Development Fees, Sales Tax, Bonds, Investment Earnings, Grants Fund # Fund Desc REVENUES 2018 2019 2020 001 Parks Shared Revenue Sources Across General Fund 001 Animal Control 001 Facilities (Central Services) 302 Muni Building Fund $ 2,404,567 $ 808,851 $ 329,221 502 ER&R $ 1,282,151 $ 786,537 $ 574,223 Potential Future Funding Sources: Park Impact Fees
C ITY OF Y ELM General & Internal Service Fund – Capital Projects 2019-2020 Parks, Recreation, and Open Space Master Plan 2018 2019 2020 21 302 20 Year CIP: Prioritize and Provide Engineering Estimates $50,000 Yelm City Park 22 302 Splash Pad $269,389 $83,005 23 302 Playground Equipment $289,590 Cochrane Park 24 302 Replace Dock and Handrails $25,000 Longmire Community Park 25 302 Replace Ball Fields and Turf $412,800 26 302 Maintenance Shed Expansion $24,000 27 302 Feasiblity of Improvements and Concepts $150,000 City Wide Rehabilitation 2018 2019 2020 19 302 Investment Grade Energy Audit (Phase 1) $52,200 20 302 Implement Energy Savings Plan (Phase 2) $400,000
C ITY OF Y ELM General & Internal Service Fund – Goals/Objectives 2019-2020 • Design and construct Cochrane Park Multiuse Path • Complete construction of Pump Park • Complete a 20-year Capital Parks Implementation Plan and funding strategy • Complete construction of City Park Splash Pad and Playground Equipment • Complete relocation of staff/equipment to new City Hall • Acquire funding and complete design and construction of energy efficiencies for city wide facilities
C ITY OF Y ELM Street & Enterprise Funds
C ITY OF Y ELM Street & Enterprise Funds Public Works Divisions: Streets Water Wastewater Water Reuse Stormwater
C ITY OF Y ELM Street & Enterprise Funds Major 2018 Accomplishments Streets/Sidewalks • Adopted 6-Year Pavement Management Planning Strategy • Completed Regional Travel Demand Modeling and Local Model Forecasts • Completed construction of Cullens Road Overlay • Completed environmental assessments for Fort Stevens Pedestrian Improvements & secured project funding • Completed final design of Fort Stevens Pedestrian Improvements • Began environmental (NEPA) phase for Mill Road Sidewalk • Completed GIS inventory of all ADA ramps for use in ADA Transition Plan
C ITY OF Y ELM Street & Enterprise Funds Major 2018 Accomplishments (cont.) Water • Competed construction of 2017 AC Water Main Improvements • Replaced approximately 420 water meters between July and October • Repaired 1 water main break • Completed Siting Study for SE Water Reservoir and retained consultant for property acquisition for reservoir Wastewater • Fulfilled maintenance and repair of 150 S.T.E.P. tanks and holding facilities for commercial and residential homes to include inspection, testing of new facilities, and responded to over 220 alarms in 2018. • Completed design and construction of Water Reclamation Facility (WRF) Phase 1 Improvements • Began design of Water Reclamation Facility Phase 2 Improvements including an investment grade audit for efficiency. Stormwater • Initiated GIS mapping of storm water facilities, and completed mapping the locations of 1258 storm inlets and 64 storm basins • Initiated Drainage Study for Bald Hills Road General • Completed Rate Analysis for Sewer, Storm, and Water and adopted new rates for 2018-2020 • Updated 6-year Capital Improvement Plan
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