PUBLIC HEARING 2018-2019 APRIL 25, 2018 Thank You School Board - - PowerPoint PPT Presentation

ANNUAL SCHOOL BUDGET PUBLIC HEARING 2018-2019 APRIL 25, 2018

Thank You

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School Board

Bob Ferrell Kevin Heffernan Ken Morris-Operations Chair Lauren Ibbotson Michelle VanDiehl Jaclyn Dopke-VP & Finance Chair Craig Frederick-President Rosella Musumeci Natalie Matthias-Curriculum Chair

Administration

Nancy Christoff Leigh Donato Jamie Flick Debbie Gambino Maria Gialloreto Scott Hogan Dana Teague Joel Brown Christina Panebianco

• Dr. Kristin O’Neil

Jacquelyn Traini Carolynne Sandy Rob Titus Heather Worrell Jaimie Zeidler

Other Support

PTO SEPAC

Executive Summary

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 Budget of $ 28,615,100 includes State Aid increase of $360,884 over 2017-18  Unfunded State Aid of $ 1,082,650 per SFRA calculation  Enrollment of 1,631 per ASSA count on Oct. 15th, 2017  Estimated Net Consolidated Tax impact of 1.95% results in $13 increase on average

home in Swedesboro and $34 increase in Woolwich

 Future tax relief may be achieved upon NJ final state budget approval  Future tax relief will be achieved in 2019-20 due to the transfer of unspent capital

project funds from the Harker School project -$765k will be used to pay down debt for a 22%, one-year reduction in local debt service

 Student learning – Chromebook 1:1 initiative will be fully executed for grades 3-6  Staff training –Additional Wilson Certification for staff  Staffing – Guidance Counselors move to full-time schedules and two additional ICR

teachers will be hired

 Safety and Security –Two Class 3 Officers, expanded camera system, and entry control

updates

The Budget Process

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

Prior to October 19, 2017, the Business Administrator will meet with the Leadership Council to review the Budget process for the upcoming school year. Revisions to the process should be made during this meeting.

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From October 19, 2017, through November 3, 2017, staff members should be meeting with their Principal to develop their budget for the following year. Needs Assessments and Justifications should be completed during this period.

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By November 17, 2017, each staff member should present his/her budget requests to the Principal.

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By December 1, 2017, each Principal will enter detailed justification for all budgeted expenses into Systems 3000.

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By December 20, 2017, each Department will enter detailed justification for all budgeted expenses into Systems 3000.

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By January 19, 2018 the district budget will be entered in Systems 3000 to the fullest extent possible, based on available information.

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Meetings with the Finance Committee of the Board of Education will be on-going from January.

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Based on the official budget calendar from the state Department of Education, the Board will submit a budget to the County Office of Education in March/April for approval of the Board by April/May.

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From May 3, 2018 through May 18, 2018, requisitions for summer delivery will be typed into the Ed-Data online system by secretaries as decided by the school principal.

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On June 4, 2018, Ed-Data orders will be sent to vendors for back-to-school ordering, and recurring Purchase Orders will be encumbered in Systems 3000.

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Each school will determine an appropriate process for checking in supplies. This should be done with the help and assistance of the Maintenance Supervisor.

DISTRICT GOALS

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Swedesboro-Woolwich District Goals

 Increase student achievement for all learners  Create a cost effective budget that provides for educational resources as well as safety,

preventative maintenance and facility improvements throughout the district

 Continue to pursue state funding and explore alternative revenue sources for our students

Strategic Planning Goals

 Ensure that all students are challenged to learn and achieve at higher levels  Expand the use of technology for teaching and learning  Reinforce a healthy, positive climate and culture  Communicate effectively with parents and community members  Expand participation in co-curricular programs  Community and School District Partnerships

Does not include PreK rollup. Enrollment is 178 as of 4/19/18 including PreK rollup

Projected Enrollment

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 New study completed by Garrison Architects was discussed

at March 26, 2018 Board Meeting

Year District Kindergarten

2014-15 (Oct NJSMART) 1,744 171 2015-16 (Oct NJSMART) 1,714 176 2016-17 (Oct NJSMART) 1,689 192 2017-18 (Oct NJSMART) 1,657 191 2018-19 1,573 141 2019-20 1,524 177 2020-21 1,462 1,449

District Wide Enrollment Projection - Standard Method

General Ed./ICS/POR Expected Enrollment as

• f April 2018

# of Gen. Ed. Grade Level Teachers in SWSD Class Size Projected 2018 – 2019

Kindergarten

167

8 Gen. Ed. / 1 Spec. Ed.

20 -21 *Gen. Ed.*

First Grade

192

9 / T-1 (10)

20 - 21

Second Grade

190

9

21-22

Third Grade

236

10

23-24

Fourth Grade

196

10 (5 pairs)

19 - 20

Fifth Grade

258

12 (6 pairs)

21-22

Sixth Grade

272

12 (3 teams)

22 – 23 (homeroom)

General Education Classroom Enrollment

Total Budget-Historical Data

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Year Budget Enrollment 2013-2014 $24,688,199 1,781 2014-2015 $26,392,219 1,741 2015-2016 $26,339,772 1,715 2016-2017 $27,293,140 1,688 2017-2018 $28,120,725 1,657 2018-2019 $28,615,100 1,631

Data from User Friendly Budget

State Aid Funding Formula vs Actual

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Stabilized Aid FY19 = $ 8,661,206 Initial FY19 Proposed State Aid to District = $ 7,578,556 Unfunded by State = $ 1,082,650

The Governor’s FY2019 budget proposal includes a four-year phase-in to SFRA formula funding for all school districts. In total, $283.6 million in additional K-12 school aid was proposed for FY2019, the first year of the phase-in. The Department is providing the full formula K-12 amounts calculated for FY2019 as the basis for the first year of the phase-in, for informational purposes only. SWSD Phase-In Total = $1,381,797 (We received ¼ for FY19 = $360,884)

Walking Through the Changes

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 Revenues

 Local Tax Levy – 313k  Addtl State Aid – 361k  Tuition – 20k  Banked Cap – 68k  Fund Balance – 37k

 +799k  Expenses

 Salaries – 536k  Medical Benefits – 125k  Tuition – 81k  Related Svcs – 143k  Chromebooks – 26k

 -911k

• There are other points of give and take in the budget to achieve balance

Budget Highlights

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Clifford School

 Common Anchor Texts for Read Alouds and Vocabulary  Resources for Problem-Based Learning  Materials to Advance the Creative Curriculum in Preschool  New Resources for Comet Cycles classes  Resources to Support Motor Skills in Preschool (e.g. Fine Motor Boot Camp)  Art Materials for Culminating Projects  Items for new Reading Nook

Stratton School:

 Purchase additional Chromebooks to expand current inventory in each classroom  New Library Books to replace old/outdated books  New Library student furniture  Purchase Pebble Go software for K-2 research (science, social studies, comet time)  Creative/adaptive seating pilot in 2 first grade classrooms  Continued expansion of classroom libraries and leveled books  Implementation of "Science Room"

Budget Highlights (cont.)

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Harker School:

 Integrate STEM into library curriculum  Reconfigure library area for STEM expansion  Expanding 1:1 Chromebooks into 3rd grade  Continued enhancement of PBSIS  Continued enhancements to support climate and culture  Expand Advanced Math in 3rd Grade

Hill School:

 Increase afterschool academic support (homework help) form 2 days to 3 days  Finish construction of our Maker Space  Continue to expand Robotics  Expand STEAM programs within Comet Cohorts  Increase offerings of Family Programs (Add a Math and Science Night)  Develop and produce an annual Literary Magazine

Budget Highlights Capacity Enhancement

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 Training for ‘5’ identified staff: Wilson Cert. (Level 1) for ‘18 –19’  Continue final phase of 1:1 Chromebooks (3rd Grade)  PK-3 / Special Education Certified Staff  Social Studies Text (6th Grade)  ST Math Program  Expanding afterschool volunteer PD offerings  All part-time guidance positions will be full-time for 2018 – 2019  The part-time school psych. position will be full-time for 2018 – 2019  The District will increase BCBA services for 2018 – 2019

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

Fundations K - 2

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Renaissance Learning Suite

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Reflex Math

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Learning A – Z (Raz Kids)

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New Teacher Orientation:

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Training provided by administrators and teaching staff

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New Teacher Mentoring Program:

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In-District Administrative Retreat:

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Leading with Passion (Jimmy Casas)

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Teacher Leadership CoHort Invited to Attend

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Managing Toxic People

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Use of Data

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In-service Day Professional Development:

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Use of Data

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Wired Differently (Meeting the Needs of Students Who Learn In An Alternate Way)

Ma Mainta taining ining In The e 2018 8 – 2019 9 Bu Budge get

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 Some creative planning to maintain services/programs for students

 ex.10 Hour Wilson Support (Using In-House Staff)  Building parent volunteer program

 Committee discussion with Teacher Leadership Cohort (beginning in May)

 Eliminated: 3rd Grade Level 3 Fundations

 Maintaining K – 2 and the 3rd grade pilot

 Eliminated: Brain Pop

 Previously eliminated software not reinstated

 Eliminated some Gen. Ed. and Special Ed. supplies at all levels  Reduction of some summer curriculum work  Reduction of scheduling assistant

Changes anges in Pl Plan anni ning ng

Cost Saving Measures

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 Joint Transportation Agreement  Ed-Data Cooperative Purchasing  Educational Services Commission  Schools Health Insurance Fund  RFP rotation and as needed  Hunterdon County Cooperative  NJ State Contracts  Joint Insurance Fund  ACES Utility Cooperative

Purchasing

Category S/W School District** State Average*** Difference Classroom Instruction 7,959 9,087 (1,128) Support Services 1,800 2,467 (667) Admin Salaries and Benefits 1,220 1,262 (42) Total Per Pupil Cost 12,724 14,993 (2,269) * Taxpayers' Guide to Education Spending 2017 ** 2016-2017 Budgeted Amounts *** Average for Group K-6 Districts

Costs per Pupil - Examples of Efficiency*

Per Pupil Assessment

Banked Cap and Budget Adjustments

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Banked cap created via Health Care Cost Adjustments, per NJDOE guidelines.

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Software calculates adjustments based on State Health Benefits Program.

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$68,500 earmarked for Security Cameras, building access system updates, WiFiAccess points, and POE Switches

Line Name Generated in 2016-17 Generated in 2017-18 Generated in 2018-19

A Prebudget Year Adjusted Tax Levy, including Weighted Increases for Enrollment, Inflated by 2% 15,629,003 15,647,409 15,960,357 Cap Adjustments: B Increase in Health Care Costs 121,781 417,291 C Increase in Normal and Accrued Pension Contribution (Deferred Pension) D Increase for Responsibility Assumed by District E Decrease for Responsibility Shifted to Another District or Entity F Tax Levy Cap 15,750,784 15,647,409 16,377,648 G Tax Levy 15,340,597 15,647,409 16,028,857 G1 CDL and CDBG H Banked Cap Available for Use in Next Three Years (Line F less Lines G and G1) 410,187 348,791 I Requested Use of Banked Cap in Prior Years J Requested Use of Banked Cap in Current Year $0 $0 K Amount Expiring 2018-19 L Available Banked Cap Carried Forward to Following Year 410,187 348,791 M Banked Cap Available for 2019-20 758,978

Cap Banking Eligibility-5120(SWEDESBORO-WOOLWICH) 04/20/2018 18:09:11

Local Tax Implications

Tax Rates Estimated

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2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Change General Fund 14,646,864 $ 15,039,801 $ 15,340,597 $ 15,647,409 $ 16,028,857 $ 381,448 Debt Service 2,828,133 $ 2,761,433 $ 3,096,102 $ 2,821,060 $ 2,806,649 $ (14,411) Tax Levy 17,474,997 $ 17,801,234 $ 18,436,699 $ 18,468,469 $ 18,835,506 $ 367,037 Swedesboro 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Change Tax Rate 1.33 $ 1.27 $ 1.39 $ 1.41 $ 1.42 $ 0.01 Share of Consol. District Taxes 13.76% 13.16% 13.31% 13.20% 13.06%

• 0.14%

Avg Assessed Value 183,914 $ 170,648 $ 171,527 $ 171,650 $ 171,507 $ (143) Impact on Avg Home 2,447 $ 2,167 $ 2,384 $ 2,428 $ 2,441 $ 13 Woolwich 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Change Tax Rate 1.39 $ 1.42 $ 1.42 $ 1.41 $ 1.42 $ 0.01 Share of Consol. District Taxes 86.24% 86.84% 86.69% 86.80% 86.94% 0.14% Avg Assessed Value 288,282 $ 288,260 $ 287,361 $ 288,108 $ 288,631 $ 523 Impact on Avg Home 4,007 $ 4,093 $ 4,081 $ 4,075 $ 4,109 $ 34 Includes the use of $100,000 of Banked Cap Includes the use of $68,500 of Adjustment

WHAT’S NEXT FOR 2018 - 2019?

➜In hopeful anticipation of revisions to the Governor’s 2018 - 2019 School Budget, the Swedesboro-Woolwich Administration will be recommending that additional monies received (in all or significant part) benefit the Swedesboro and Woolwich community tax payers. ➜Establish a formal Parent/Community Member Volunteer Program

District “Wish List” for Instructional Planning (2019 - 2020):

➜ Analyze and identify effectiveness of CST and Guidance supports vs. current student mental health needs ➜ Continue to appropriately expand and staff ICR classrooms ➜ Support staff on the understanding of the Next Generation Science Standards, Scientific and Mathematical Practices (Consistently embed practices) ➜ Continue to expand upon training and resources for at-risk support teaching staff members. Investigate the possibility of dedicated ELA and Math content area support staff. ➜ Continue to expand upon instructional strategies/knowledge/programs to benefit all levels of learners (Differentiating Instruction, advancing academic growth of all levels of learners, acceleration practices, expansion of above grade level texts) ➜ Continue to expand upon technology tools/resources available to the PK - 2 students as well as ways in which embrace technology as a tool to enhance the learning experience of students (PK - 6) ➜Provide updated social studies text to grades K - 5 ➜Provide formalized training for PK staff on the Creative Curriculum Program ➜ Begin to investigate the possibility of expanding paraprofessional support services at the Kindergarten level (min. of half-day instructional support per classroom)

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Thank you for your time, interest, and support of the Swedesboro-Woolwich School District It is greatly Appreciated! Q&A

Questions?

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Appendix – Additional Info

Revenues

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2015-2016 2016-2017 2017-2018 2018-2019 State Aid 6,929,935 $ 7,055,853 $ 7,217,672 $ 7,578,556 $ State Debt Service Aid 630,801 $ 500,754 $ 501,494 $ 580,344 $ Local Tax Levy 15,039,801 $ 15,340,597 $ 15,647,409 $ 16,028,857 $ Local Debt Service Tax Levy 2,761,433 $ 3,096,102 $ 2,821,060 $ 2,806,649 $ Budgeted General Fund Balance 1,547,844 $ 1,256,914 $ 912,050 $ 949,231 $ Budgeted Debt Service Fund Bal.

• $
• 70,321

$ 4,682 $ Federal Funds 483,943 $ 476,080 $ 488,076 $ 386,779 $ Withdrawal from Maint. Reserve

• 100,000

$ 100,000 $ 100,000 $ Withdrawal from Capital Reserve

• $

85,000 $ 60,000 $

• $

Miscellaneous and Other 1,143,178 $ 1,430,963 $ 302,643 $ 180,002 $ TOTAL 28,536,935 29,342,263 28,120,725 28,615,100

See chart on slide 23 Audited Includes TPAF paid by NJ

Revenues

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Remaining 2% composed of Budgeted Debt Service Fund Balance, Federal Funds, W/D from Maintenance Reserve, W/D from Capital Reserve, and Miscellaneous (Tuition/Rentals/Interest).

State Aid 27% State Debt Service Aid 2% Local Tax Levy 56% Local Debt Service Tax Levy 10% Budgeted General Fund Balance 3%

2018 18-20 2019

Expenditures

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2015-2016 2016-2017 2017-2018 2018-2019 Instructional Program 12,271,972 $ 12,494,368 $ 13,653,978 13,813,840 Employee Benefits 4,918,880 $ 5,321,225 $ 4,931,648 5,284,169 Administrative 2,010,092 $ 2,028,561 $ 2,301,623 2,212,567 Transportation 1,578,937 $ 1,576,049 $ 1,597,461 1,633,599 Operations/Maintenance/Utilities 1,835,431 $ 1,849,262 $ 1,985,597 2,103,620 Debt Service 3,382,336 $ 3,599,025 $ 3,392,875 3,391,675 Capital Outlay 428,266 $ 456,074 $ 257,543 175,630 TOTAL 26,425,914 27,324,564 28,120,725 28,615,100 See chart on slide 25 Audited

Expenditures

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Instructional Program 48% Employee Benefits 18% Administrative 8% Transportation 6% Operations/Maintenance/ Utilities 7% Debt Service 12% Capital Outlay 1%

2018 18-20 2019

The Budget Process

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 Building Based Approach

 Additional functions added in 2017-2018 due to ESSA

guidelines (nursing, related services, guidance, cst, admin, etc.)

 Line by line development  Zero based budgeting  Prioritize and align with District Goals

Title I Title II District Funding

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Budgeted Professional Development

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