[PPT] - pubdb . A scientists toolbox Alexander Wagner Deutsches PowerPoint Presentation

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pubdb .

A scientists toolbox

Alexander Wagner Deutsches Elektronen-Synchrotron, DESY Hamburg/Zeuthen

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Overview

> What is pubdb and JOIN2? > Document submission > Collection features > Personalization and sharing

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 2

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Overview

> What is pubdb and JOIN2? > Document submission > Collection features > Personalization and sharing

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 2

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Overview

> What is pubdb and JOIN2? > Document submission > Collection features > Personalization and sharing

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 2

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Overview

> What is pubdb and JOIN2? > Document submission > Collection features > Personalization and sharing

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 2

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Reasons for a publication database

1 Visibility (includes search engines, OpenAIRE, BASE…) 2 Publication lists (Web, reports, PR) 3 Document collections (incl. private areas) 4 Search & Browse (via database homepage) 5 Reporting (HGF, EU, other funders…)

Authorities: > unify and normalize spelling (still, names are but sound and smoke…) > allow for “exact matches” (based on unique IDs)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 3

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Reasons for a publication database

1 Visibility (includes search engines, OpenAIRE, BASE…) 2 Publication lists (Web, reports, PR) 3 Document collections (incl. private areas) 4 Search & Browse (via database homepage) 5 Reporting (HGF, EU, other funders…)

Authorities: > unify and normalize spelling (still, names are but sound and smoke…) > allow for “exact matches” (based on unique IDs)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 3

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Reasons for a publication database

1 Visibility (includes search engines, OpenAIRE, BASE…) 2 Publication lists (Web, reports, PR) 3 Document collections (incl. private areas) 4 Search & Browse (via database homepage) 5 Reporting (HGF, EU, other funders…)

Authorities: > unify and normalize spelling (still, names are but sound and smoke…) > allow for “exact matches” (based on unique IDs)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 3

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Reasons for a publication database

1 Visibility (includes search engines, OpenAIRE, BASE…) 2 Publication lists (Web, reports, PR) 3 Document collections (incl. private areas) 4 Search & Browse (via database homepage) 5 Reporting (HGF, EU, other funders…)

Authorities: > unify and normalize spelling (still, names are but sound and smoke…) > allow for “exact matches” (based on unique IDs)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 3

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JOIN2 collaboration

Deutsches Elektronensynchrotron ≈ 2000 + 3000 Deutsches Krebsforschungszentrum ≈ 3000 Forschungszentrum Jülich ≈ 5000 + 1000 GSI Helmholtzzentrum für Schwerionenforschung ≈ 1050 Maier-Leibniz-Zentrum, Garching ≈ 300 + 1000 RWTH Aachen ≈ 9000 Museum Zitadelle Jülich

JOIN : proud to serve

20 000 staff members visiting scientists

( records, OpenAccess, shared authorities) Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 4

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JOIN2 collaboration

Deutsches Elektronensynchrotron ≈ 2000 + 3000 Deutsches Krebsforschungszentrum ≈ 3000 Forschungszentrum Jülich ≈ 5000 + 1000 GSI Helmholtzzentrum für Schwerionenforschung ≈ 1050 Maier-Leibniz-Zentrum, Garching ≈ 300 + 1000 RWTH Aachen ≈ 9000 Museum Zitadelle Jülich

JOIN2: proud to serve

20 000 staff members visiting scientists

( records, OpenAccess, shared authorities) Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 4

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JOIN2 collaboration

Deutsches Elektronensynchrotron ≈ 2000 + 3000 Deutsches Krebsforschungszentrum ≈ 3000 Forschungszentrum Jülich ≈ 5000 + 1000 GSI Helmholtzzentrum für Schwerionenforschung ≈ 1050 Maier-Leibniz-Zentrum, Garching ≈ 300 + 1000 RWTH Aachen ≈ 9000 Museum Zitadelle Jülich

JOIN2: proud to serve

≈ 20.000 staff members + ≈ 5000 visiting scientists

(≈ 330.000 records, ≈ 40.000 OpenAccess, ≈ 130.000 shared authorities) Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 4

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Installations online

Individual instances, powered by the partners on site

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 5

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Installations online

Individual instances, powered by the partners on site

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 5

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Easy, live Weboutput

Integrates with your pages in CMS

Publication lists need data as detailed as for evaluations…

(aid, cid, fai pof, pub, sid, typ …) Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 6

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Easy, live Weboutput

Integrates with your pages in CMS

Publication lists need data as detailed as for evaluations…

(aid, cid, fai pof, pub, sid, typ …) Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 6

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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JOIN2– Main features

> Import interfaces (ease up input, improve data quality) > Exports to BibTeX/EndNote/RIS (Integrate with citations management) > Private collections (collect and share documents) > Add full texts (also OpenAccess, OpenAIRE

)

> Normalize as much as possible (Key: Authorities)

Authors (tell apart Meier and Meier) Institutes / groups Journals Projects (POF, EU, …) …

…You don’t need to care about technical details …

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 7

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Collections

> Publicationsdatabase > Documents in process:

approved by groups editor not yet checked by the library

e. g. papers “just available Online” (missing bibliographic data e. g. pages, volume)

already visible on groups web pages

> OpenAccess repository (OpenAIRE

)

> External publications (vita, coordinated projects…) > Authorities > Private collections:

Groups private workspace

e. g. drafts, collected literature, journal clubs …

Access for members of the group only

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 9

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Private collections

pubdb can hold documents beyond own publications > webbased literature management > document exchange within the groups > centralized collection of relevant publications > easy export to formatting tools (BibT

EX, EndNote, RIS)

> commenting (individual and in group) > support CV pages (needs author identification) > Private collections require proper login > Non-reporting relevant items do not show up on the web > it is private to the group

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 10

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Private collections

pubdb can hold documents beyond own publications > webbased literature management > document exchange within the groups > centralized collection of relevant publications > easy export to formatting tools (BibT

EX, EndNote, RIS)

> commenting (individual and in group) > support CV pages (needs author identification) > Private collections require proper login > Non-reporting relevant items do not show up on the web > it is private to the group

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 10

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Private collections

pubdb can hold documents beyond own publications > webbased literature management > document exchange within the groups > centralized collection of relevant publications > easy export to formatting tools (BibT

EX, EndNote, RIS)

> commenting (individual and in group) > support CV pages (needs author identification) > Private collections require proper login > Non-reporting relevant items do not show up on the web > it is private to the group

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 10

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Three step Workflow

Thanks to H. Lexis, Forschungszentrum Jülich Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 11

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Import

> DOI: insert doi or dx.doi.org-url (e. g. 10.1016/j.physletb.2006.11.038) > INSPIRE: use URL > arXiv.org : copy as displayed (e. g. arxiv:hep-ph/0610431) > pubmed : copy as displayed (e. g. PMID: 20923669) > ISBN: use the ISBN-field for this import > reuse existing data (e. g. conferences)

recid: no link (e. g. recid:PUBDB-2013-00499) preprint: link to preprint (e. g. preprint:FZJ-2014-01239) join: join related records (e. g. join:GSI-2013-02479) part: join parts of an entity (e. g. join:GSI-2013-02479)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 13

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Import

> DOI: insert doi or dx.doi.org-url (e. g. 10.1016/j.physletb.2006.11.038) > INSPIRE: use URL > arXiv.org : copy as displayed (e. g. arxiv:hep-ph/0610431) > pubmed : copy as displayed (e. g. PMID: 20923669) > ISBN: use the ISBN-field for this import > reuse existing data (e. g. conferences)

recid: no link (e. g. recid:PUBDB-2013-00499) preprint: link to preprint (e. g. preprint:FZJ-2014-01239) join: join related records (e. g. join:GSI-2013-02479) part: join parts of an entity (e. g. join:GSI-2013-02479)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 13

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Import

> DOI: insert doi or dx.doi.org-url (e. g. 10.1016/j.physletb.2006.11.038) > INSPIRE: use URL > arXiv.org : copy as displayed (e. g. arxiv:hep-ph/0610431) > pubmed : copy as displayed (e. g. PMID: 20923669) > ISBN: use the ISBN-field for this import > reuse existing data (e. g. conferences)

recid: no link (e. g. recid:PUBDB-2013-00499) preprint: link to preprint (e. g. preprint:FZJ-2014-01239) join: join related records (e. g. join:GSI-2013-02479) part: join parts of an entity (e. g. join:GSI-2013-02479)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 13

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Import

> DOI: insert doi or dx.doi.org-url (e. g. 10.1016/j.physletb.2006.11.038) > INSPIRE: use URL > arXiv.org : copy as displayed (e. g. arxiv:hep-ph/0610431) > pubmed : copy as displayed (e. g. PMID: 20923669) > ISBN: use the ISBN-field for this import > reuse existing data (e. g. conferences)

recid: no link (e. g. recid:PUBDB-2013-00499) preprint: link to preprint (e. g. preprint:FZJ-2014-01239) join: join related records (e. g. join:GSI-2013-02479) part: join parts of an entity (e. g. join:GSI-2013-02479)

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 13

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Duplicate entries

At import via doi, pmid, arXiv… > identify potential duplicates > refuse import > show links to the potential dupes

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 14

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E. g. DOI Import

Most red fields are filled in already! But: Take care of authors!

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 15

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E. g. DOI Import

Most red fields are filled in already! But: Take care of authors!

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 15

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Authordisambiguation and roles

Future: ORCiD – if you have one please tell us about it

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 16

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Authordisambiguation and roles

Future: ORCiD – if you have one please tell us about it

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 16

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Authordisambiguation and roles

Future: ORCiD – if you have one please tell us about it

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 16

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Authordisambiguation and roles

Future: ORCiD – if you have one please tell us about it

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 16

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Authordisambiguation and roles

Future: ORCiD – if you have one please tell us about it

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 16

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Authordisambiguation and roles

Future: ORCiD – if you have one please tell us about it

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 16

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Personalization & Sharing

> Baskets (= individual subcollections) can hold:

local entries (Add to personal basket) URLs, links comments to entries discussions about entries

Can be exported by one click!

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 18

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Personalization & Sharing

> Baskets (= individual subcollections) can hold:

local entries (Add to personal basket) URLs, links comments to entries discussions about entries

Can be exported by one click!

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 18

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Personalization & Sharing

> Baskets (= individual subcollections) can hold:

local entries (Add to personal basket) URLs, links comments to entries discussions about entries

Can be exported by one click!

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 18

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Personalization & Sharing

> Baskets (= individual subcollections) can hold:

local entries (Add to personal basket) URLs, links comments to entries discussions about entries

Can be exported by one click! > Groups (your co-workers)

share baskets share comments/discussions

> Alerts (fill baskets automagically) > Messenging

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 21

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Personalization & Sharing

> Baskets (= individual subcollections) can hold:

local entries (Add to personal basket) URLs, links comments to entries discussions about entries

Can be exported by one click! > Groups (your co-workers)

share baskets share comments/discussions

> Alerts (fill baskets automagically) > Messenging

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 21

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Personalization & Sharing

> Baskets (= individual subcollections) can hold:

local entries (Add to personal basket) URLs, links comments to entries discussions about entries

Can be exported by one click! > Groups (your co-workers)

share baskets share comments/discussions

> Alerts (fill baskets automagically) > Messenging

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 21

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People behind JOIN2

> Dagmar Siteka > Gudrun Friedburga > Martin Köhlerb > Zaven Akopovb,j,1 > Tomasz Pazerab,1 > Robert Thieleb > Alexander Wagnerg,b > Katrin Großed > Stefan Hesselbache > Bernhard Mittermaierg > Torsten Brongerg > Claudia Frickg > Anna Fründg > Christoph Holzkeg > Heike Lexisg > Cornelia Plottg > Jürgen Neuhaush > Connie Hesseh > Björn Pedersenh > Jörg Pulzh > Ulrike Eichi > Louai Barakei > Corinna Brückener i > Abdoulaye Dialloi > Roland Rappmanni > Dominik Schmitzi > Edmund Wollgarteni

a DKFZ Central Library, b DESY Central Library, c INSPIRE, d GSI Library, e GSI Core IT, g Forschungszentrum Jülich, Central Library, h MLZ Garching, i RWTH Aachen, University Library, j European

XFEL, 1(retired)

plus a little help from our friends

CERN Library, CERN IT, INSPIRE

Alexander Wagner | Deutsches Elektronen-Synchrotron, DESY | Hamburg/Zeuthen | Page 22

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Thank you!

Alexander Wagner Deutsches Elektronen-Synchrotron Central Library Tel.: +49-40-8998-1758

alexander.wagner@desy.de

http://library.desy.de

This document is available as PUBDB-2016-03739 Typeset by luaL

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