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East School EPO Budget Proposal Presentation to the Board of Education Developed Jointly by University of Rochester and RCSD Finance Staff March 14, 2016 Topics Overview of University of Rochester Proposal East High School EPO Proposed

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East School EPO Budget Proposal

Presentation to the Board of Education Developed Jointly by University of Rochester and RCSD Finance Staff March 14, 2016

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Topics

Overview of University of Rochester Proposal East High School EPO

Proposed Budget Overview
Enrollment Projection and Targeted Class Size
Program Enhancements
Extended Day
The Three-Tiered Approach
Mandated Professional Development
Community Agencies and Contractual Services
Miscellaneous
Staffing Impact of Proposed EPO
Administrative Staff
Teaching Staff
Support Staff – Clerical, TAs and Paras, Security/Maintenance, Other

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Budget Development Process

Needs Assessed
Issues Identified
Plans Designed
Financial Capabilities Determined
Plans Revised /Implemented
Results Evaluated

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Research-Based Best Practice

NYSED developed a rubric for highly effective school

practice

Diagnostic Tool for School and District Effectiveness

(DTSDE) Tenets – District Leadership – School Leadership – Curriculum – Teaching – Social Emotional Support – School Community Partnerships – And, we added Student Life

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Building Capacity

East EPO Plan calls for:
Redesign and reallocation of systems, structures and roles
Faculty and staff who are “all in, all the time”
Expanded time for all students
Fostering teacher leadership

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Teacher Salaries 2015-16 Budget/Actual

2015-16 Budget Allocation 194.50 FTE $12,344,995 2015-16 Actual Expense 188.25 FTE $10,751,637 Difference (6.25 FTE) ($1,593,358)

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East Enrollment and Targeted Class Size

Grade 2015-16 Actual Enrollment 2016-17 Projected Enrollment 2016-17 Targeted Class Size (Core) 6th 78 120 22 core classes 7th 148 160 22 core classes 8th 178 160 22 core classes 9th 324 180 22 core classes 10th 234 324 22 core classes 11th 147 234 22 core classes 12th 193 147 22 core classes TOTAL 1,302 1,325

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Extension of School Day 16-17

As a school in receivership, East must offer an extended day program. East will

continue with a 7.5 hour school day for most students and an 8 hour work day for all faculty.

Teachers and administrators also take on more responsibilities for additional

classes, and supervising a daily student advisory.

Increased security will be utilized for East Evening and after school programs.

Assumption for Incremental Extra Compensation Cost

Administrators* 8% salary increase with benefits, in addition to contractual salary increase $152,417 Teachers* $10,268 increase per teacher – $37/hour x 1.5 hours/day x 185 days (plus benefits) $1,925,156 Support Staff Overtime – total of $56,000 ( increase ) $20,000 TOTAL $2,097,573 *Receivership funds will cover these expenses.

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The Three-Tiered Approach

Compressed Classes
East teachers have agreed to teach up to 6 classes (usually requires a

20% stipend)

East Evening
Estimated 60-80 students
Requires 4.5 additional FTES:
Administrator (0.6), Teachers (2.3), Bilingual Counselor (0.6),

Security (1.0)

Estimated cost of $403,706 including benefits and supplies
East Offsite Programs
East Big Picture – to serve 120 scholars
Freedom School – to serve 30 scholars

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Professional Development 16-17

Mandated professional development for 185 staff
Assumed cost of $33 per hour plus benefits
Reduction of $121,390 from 15-16 year.

Professional Development 2015-16 2016-17

Summer $412,430 310,000 Spring $60,480 51,000 Fall $60,480 51,000 TOTAL $533,390 $412,000

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Community Agencies and Contractual Services

University of Rochester anticipates additional contracts with various

community-based organizations and other outside agencies to support the educational program. Program 15-16 16-17 Difference

Center for Youth * $168,500 $195,000 $26,500 Hillside Work Scholarship $75,000 $55,000

($20,000)

NEAD $75,000 $75,000 $0 PIRI/Restorative Justice $30,600 $35,000 $4,400 IBERO $227,000 $233,000 $6,000 Big Picture Learning $110,000 $115,000 $5,000 Expeditionary Learning $115,000 $135,000 $20,000 Leader In Me $42,500 $25,000 (-$17,500) Encompass $135,000 $150,000 $15,000 TOTAL INCREASE $39,400 * 90,000 covered by Receivership funds in 15-16

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Proposed Administrative Staff

Current FTE (2015-16) Proposed FTE (2016-17) Change Superintendent 1.0 1.0 0.0 Special Assistant to Superintendent 1.0 1.0 0.0 Business Official/Operations 1.0 1.0 0.0 Principal 2.0 2.0 0.0 Assistant Principal 7.0 7.0 0.0 Special Education Administrator 1.0 1.0 0.0 Freshman Academy Director 1.0 1.0 0.0 Director of Special Programs 1.0 1.0 0.0 Athletic Director 1.0 1.0 0.0 Dean of Students - Big Picture 1.0 1.0 0.0 TOTAL 17.0 17.0 0.0

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Proposed Teaching Staff Adjustments

Budgeted FTE (2015-16) Actual FTE 2015-16 Proposed FTE (2016-17) Budgeted Change

Classroom Teachers* 165.7 159.45 155.3 (10.4) Registrar 1.0 1.0 1.0 0.0 Counselors 11.0 11.0 11.0 0.0 Psychologist 2.0 2.0 2.0 0.0 Social Worker 7.8 7.0 7.0 (0.8) Librarian 2.0 2.0 2.0 0.0 Teacher on Assignment/ Teacher Leadership Coaches 5.0 5.0 7.2 2.2 TOTAL 194.5 188.25 185.5 (9.0) * Possibility of 2.0 FTE Grade 6 positions if target enrollment is reached

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Proposed Support Staff

Current FTE (2015-16) Proposed FTE (2016-17) Change Executive Asst. to EPO Superintendent 1.0 1.0 0.0 Senior School Secretary 2.0 2.0 0.0 Clerk IV 2.0 2.0 0.0 Clerk III 6.0 6.0 0.0 Clerk II 2.0 3.0 0.0 Clerk I 1.0 1.0 0.0 TOTAL 14.0 15.0 1.0

Clerical Support

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Proposed Support Staff

Current FTE (2015-16) Proposed FTE (2016-17) Change Para Special Ed* 4.0 2.0 (2.0) Para Bilingual 2.0 2.0 0.0 Para Special Ed 1:1* 1.0 1.0 0.0 Pool Para 1.0 1.0 0.0 Teacher Assistant Special Ed 11.0 11.0 0.0 Teacher Assistant ISS 1.0 1.0 0.0 TOTAL 20.0 18.0 (2.0)

Paraprofessionals and Teaching Assistants

*The number of paras needed is driven by IEPs.

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Proposed Security/Maintenance & Attendance Support Staff

Current FTE (2015-16) Proposed FTE (2016-17) Change Security 13.0 13.0 0.0 Custodian Engineer 1.0 1.0 0.0 Assistant Custodian Engineer 2.0 2.0 0.0 Custodial Assistant 9.0 9.0 0.0 Groundskeeper 1.0 1.0 0.0 Maintenance Engineer 1.0 1.0 0.0

TOTAL 27.0 27.0 0.0

Security and Maintenance Attendance Support Staff

Current FTE (2015-16) Proposed FTE (2016-17) Change Attendance Assistant 1.0 1.0 0.0 Home School Assistant 1.0 1.0 0.0

TOTAL 2.0 2.0 0.0

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Other Expenses

Program 15-16 Budget 16-17 Difference EPO Planning to University of Rochester $594,565 $496,279 ($98,286) Professional Development $533,390 $412,000 ($121,390) Textbooks $150,000 $150,000 $0 Instructional Technology $100,000 $100,000 $0 Field Trips $40,000 $40,000 $0 Bilingual Agreement $40,000 $44,535 $4,535 Translation Services $35,000 $20,000 ($15,000) Drivers Education $18,000 $18,000 $0 TOTAL SAVINGS $230,141

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2015-16 Budget/Actual

Program FTE Budget 2015-16 Approved East Budget 275.0 $30,191,102 2015-16 East Actual Expenses 266.25 $28,601,516 Total Approved Budget-to- Actual Budget Difference (8.75) ($1,589,586)

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Proposed East EPO Budget 2016-17

Program FTE Budget 2015-16 East Budget with Benefits 275.0 $30,191,102 2016-17 East Proposed Budget with Benefits 264.5 $28,459,345 Total Budget-to-Budget Savings (10.5) ($1,731,757)