Prop oposed osed FY 2014 4 Budge get Melissa S. Peacor County - - PowerPoint PPT Presentation

Prop

• posed
• sed FY 2014

4 Budge get

Melissa S. Peacor County Executive February 12, 2013

Pri rince nce Wi Will llia iam Cou

• unty

nty is a “Community of Choice”

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Str trategic ategic Vi Visi sion

• n Statement

atement

Prince William County is a community of choice with a strong, diverse economic base, where individuals and families choose to live and work and businesses choose to locate.

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2013 3 - 2016 6 Str trategic ategic Plan an

“Community of Choice” with a strong, diverse economic base - relieves burden on residential taxpayers and brings high-paying jobs so people can live and work in the County What makes PWC a community of choice for people and businesses

Ease of transportation - roads and transit Quality schools Safe community - police, fire, judicial and human services Quality of life - parks, historic, cultural attractions Competitive tax burden

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How w Do Do We Kn Know w if if PWC is is Communit mmunity y of Choice? hoice?

People and businesses want to be here Population has grown by 48% from 2000 to 2012

Families choosing PWC - 2,500 more students annually Businesses are choosing PWC

At-place employment grew by 45% since 2000 and 9% during recession (2007-2012) Targeted employment high paying jobs grew even more - 61% since 2000, 15% during recession

Source: Virginia Employment Commission

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How w Do Do We Kn Know w if if PWC is is Communit mmunity y of Choice? hoice?

People and businesses want to be here - success in attracting targeted jobs is evident in wage growth in the County

Wages have grown in Prince William by 50% from 2000-2012 and 10.2% from 2007-2012 during the recession

Biggest wage growth of jobs in PWC includes targeted industries:

Finance/Insurance up 28% Manufacturing up 28% Company Management up 23% Real Estate up 22% Information up 19%

Median household income grew by 9% from 2007-2011

Source: Virginia Employment Commission

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How w Do Do We Kn Know w if if PWC is is Communit mmunity y of

• f

Choice hoice?

PWC ranked as one of 100 best places in the nation for youth for third year in a row 93% of citizens say quality of life meets their expectations 90% say County services meet expectations 85% say they trust the government to do the right thing up from 63% two years ago 90% believe County services are effective and efficient

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How w Do Do We Kn Know w if if PWC is is Communit mmunity y of Choice? hoice?

Strong Financial/Program Management

Lowest tax bills in Northern Virginia Lowest tax burden in Northern Virginia Budget grew just 6.6% from FY 07-13 - less than 1% per year

FTE count grew an average of 0.6% per year from FY 07-13 Total 162.1 FTE including 288.6 Public Safety FTE

Eliminated 126.1 FTE in Community Development, Human Services and General Government

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How w Do Do We Kn Know w if if PWC is is Communit mmunity y of Choice? hoice?

Strong Financial/Program Management

Three AAA bond ratings that have saved the County $32M GFOA rated County five year budget practice as one that should be adopted by all local governments nationwide Unqualified external audit Ranked as “low” fiscal stress by Virginia Commission on Local Government

One of only 21 localities ranked “low” fiscal stress out of 134 Based on revenue capacity/income

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How w Do Do We Kn Know w if if PWC is is Communit mmunity y of Choice? hoice?

Is there more work to do? Absolutely… What we are hearing from citizens and businesses

Congestion and getting around still an issue - need more road improvements Transit is at capacity Need more Police and Fire coverage as population grows County class size is at maximum Need to build more schools for the growing student population (2,500 per year) - don’t want to go back to trailers Need to serve residents most at-risk Parks, recreation, and cultural programs and facilities are needed to meet demand

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The e Budget get is is a Bala lancing ncing Act

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Citizen willingness to pay for increased services Citizen demand for increased programs and services

Prince ince Willia lliam County unty Continues ntinues to Have e the e Lo Lowes est t Tax ax Burden rden in Northern thern Vi Virginia ginia

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12 Prince William and Loudoun Counties Are FY 14 Proposed Tax Rate/2011 Med. Household Income; Alexandria, Arlington and Fairfax Are FY 13 Adopted Avg. Tax Bills/2011 Med. Household Incomes

Coun unty ty Tax ax Bur urden den Has s Rema mained ined Low w Sin ince ce FY 200 007

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Prin ince ce Wi William iam County nty Has s Fewer er FTEs Es

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FY FY 2014 4 Pro roposed

• sed Budget

dget Su Summar ary

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FY 2014 4 Budget get Ob Obje jectiv ctives/Guidanc es/Guidance

Current BOCS Policies guide the Proposed Budget

Adopted 2013-2016 Strategic Plan Strategic priorities – Economic Development, Public Safety, Schools and Transportation Five year plan adopted April 2012 County/School Revenue Agreement

BOCS Principles of Sound Financial Management

Debt limits Use one time money only for one time expenses Use agency savings to support following year’s budget Revenue Stabilization Fund maintained No automatic replacement of state and federal cuts

Implement adopted FY 14 BOCS budget guidance at 4% residential tax bill growth

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FY 2014 4 Propos roposed ed Budget get

Funds all initiatives in the April 2012 adopted five year budget and FY 14-19 CIP as planned - central district police station, roads, parks, libraries Funds the must do increases in fuel, electricity, leases, contracts Funds employee compensation as adopted by BOCS Public Safety Investments

Adds ten Police officers for staffing plan Adds 15 additional officers to the Middle School Resource Officers to address school safety Funds one western end 24-hr ALS unit with EMS fee and one eastern end 24-hr ladder truck through fire levy Funds community corrections needs assessment for jail expansion

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FY 2014 4 Propos roposed ed Budget get

Community Development Investments

Upgrades field maintenance at all County middle schools to Parks & Recreation game field standards - 70 fields Sets aside money to address issues at Lake Jackson Dam

Human Services Investments

Provides additional staffing to meet standards in Child Protective Services and Adult Protective Services Addresses DOJ/VA settlement by adding case workers for the intellectually disabled population

General Government Investments

Funds the County’s Technology Improvement Plan (TIP) Funds additional staff in Registrar and starts funding replacement

• f voting machines

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Prop

• pos
• sed

ed FY 2014-20 2018 8 Fiv ive e Year ar Plan an

Proposed in FY 14-18

Continue progress on capital projects Continue funding employee compensation program

FY 15

Add second Countywide Police Tactical Training and Response Team to supplement police operations and provide specialized training for high risk situations Upgrade elementary school fields to Parks & Recreation practice field standard - 92 fields Add 17 Fire & Rescue staff for new Bacon Race station

FY 16-18

Increase Police staffing plan from 10 to 15/year Implement Fire & Rescue staffing plan at 27/year

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Wh What at do th the e FY 2014 4 Proposed

• posed Bud

udget get & FY 2014-20 2018 8 Fiv ive e Year ar Plan an Cost? t?

Following BOCS adopted guidance

Tax rate drops to $1.201 4% average residential tax bill growth 20% budget growth over five years or 5% per year

However, Enough money is left on the bottom line in each year of the five year plan at the discretion of the Board to

Afford proposed budget at $1.189 tax rate 3% average residential tax bill 11.3% budget growth over five years or 2.3% per year

• r

Keep tax bill increase at 4% as adopted and have capacity to fund additional unmet needs

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Revenu nues es

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Local cal Econ conom

• my

y Contin ntinues ues to to Impr prove

Prince William is recovering well from the recession, consumer confidence is up, household incomes are up and that is reflected in housing and commercial values and in sales and personal property tax revenues

Projected Proposed Residential values up 3.0% up 4.7% Commercial values up 3.0% up 5.0% Apartments up 5.0% up 12.6% Sales tax revenue up 2.5% up 4.5% Personal property revenue up 3.9% up 7.7%

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FY 2 2014 4 County ty Governm nmen ent t Funding Source ces (Exclud ludes es Scho hool

• l Sha

hare re of Gener eral al Revenue nue) Gener eral al Fund

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$497,628,554

Expenditure enditure Sa Savings ings

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Total al Saving ings s Iden entified tified for r FY 2014 4

One time five year plan savings $6,265,058

E-911 revenue $5,715,058 No additional Development Services general fund support in FY 14 $550,000

Ongoing savings $10,661,971

Salary attrition savings $4,400,000 Maximize recordation tax offset $2,820,194 Base budget reductions $1,606,738 No Health Care Reform costs $1,500,000 Agency efficiencies $335,039

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Base se Budget get Reduc uctions/Ef tions/Efficiencies ficiencies

Increase agency revenue budgets $784,965 Leverage state/federal funds $97,002 Eliminate redundancies $57,272 Fees/levies/cost recovery $361,772 Base budget cuts $305,727 Provide more efficient service $242,165 Technology savings $112,874

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FY 2011-20 2014 4 Cum umulativ ulative e Base se Reductions ductions

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Recom

• mmend

mended ed Expenditure enditures s - Capit ital al and nd Op Opera rating ting

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Publi blic c Sa Safety fety In Investm tments ents

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Police lice De Depa partme tment t - Op Oper erati ating ng

Staffing Plan for population growth $1,592,319

Adds 10 officers in FY14-15 Adds 15 officers in FY 16-18 No civilians are added in five year budget plan Staffing plan still less than 25 officers per year funded prior to recession

School Resource Officers (SRO) $2,495,186

Adds 15 officers in FY 14 One officer for every middle school Full implementation December 2015

Tactical Training Response Unit (TTRU) $2,860,964

Adds 14 officers in FY 15 Only one TTRU now Countywide Full implementation March 2016

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Police lice Op Oper erating ating Growth wth FY 2014-20 2018

Total police officers proposed

FY 14 = 25 FY 15 = 24 FY 16-18 = 45 (15 officers per year) Total FTEs in five year plan = 94 Total sworn officers by FY 18 = 675

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Police lice Cap apit ital al Projects

• jects

Approved Project - Central District Police Station Occupancy in September 2016

Patrol services, criminal investigative functions, special

• perations

Increase police visibility and maintain response times in the mid-County area

Dale City Lake Ridge Independent Hill Lake Jackson Davis Ford Road corridor

Alleviate overcrowding at the Gar-Field station

Rifle Range at Public Safety Training Center (PSTC)

In discussion with FBI to see if partnership is cost effective County funding available from driver training track - $1.6M

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Police lice Di Distr tricts icts

Fir ire e Service vice - Three ree Funding ing Sources rces

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Fir ire e & R Rescue scue Op Operating erating - Fir ire e Levy vy Supp ppor

• rt

Upgrade Daytime Ladder Truck to 24-HR $1.3M

Adds 12 career staff Ladder trucks are part of dispatch complement to ensure an effective firefighting force is on the scene New staffing complement will primarily support eastern PWC with existing truck

Western end/Gainesville has a 24-hr heavy rescue; Stonewall, Dale City and OWL ladder trucks have daytime career staffing This new staffing complement will provide 24-hr coverage

Replace Two Ambulances $500K

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Cur urrent rent Response sponse Time ime wi with th Exis isting ting Truck k Coverage erage - Eastern tern County unty

Current 8 minute response time varies from 13% to 72%

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Expe xpect cted ed Response sponse Time ime wi with th Ad Added ed Truck k Coverage erage - Eastern tern County unty

Drastic improvement in 8 minute response time expected with 12 new FTE

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Fir ire e & & Rescue scue Op Operating erating - EMS MS Fee e Supp ppor

• rt

Add New 24-HR ALS Medic Unit $650K

ALS provides acute critical cardiac care Currently county has 12 24-hr ALS units EMS revenue funds new unit in western PWC

Adds 12 career staff Medic unit response times will improve

Add EMS Billing Manager $91K

Maximize revenue collection - will collect more than cost

• f position

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Cur urrent rent Response sponse Time ime wi with th Exis isting ting AL ALS Coverage erage - North th & East t of Ma Mana nassas ssas

ALS coverage north and east of Manassas primarily being covered by other jurisdictions

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Expa pande nded d AL ALS Coverage erage An Anticipa ticipated ted with ith New w AL ALS Transpor ansport t - North th & East t of Ma Manassas nassas

Expanded ALS coverage north and east of Manassas expected with new ALS transport

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Fir ire e & R Rescue scue Cap apit ital al - Fir ire e Levy vy Supp ppor

• rt

Bacon Race Station $11.5M

Opens FY 16 Intersection of PW Parkway and Davis Ford Road General fund will support staffing for career engine and 24-hr medic unit

Renovations/Reconstructions $24.9M

Coles - $11.0M Gainesville - $4.4M Nokesville - $9.5M

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Ad Adult lt De Detention tention Center nter - Capit pital al

Jail Board presentation to BOCS on 1/15/13 stated need to construct next 200 bed expansion within next five years

Current modular jail repairs extend building life ten years with no growth capacity 25-30 new beds needed every year to accommodate growth In five years bed deficit is 125-150

Total cost of 200 bed expansion (with no state support)

Annual debt costs $8.0M Annual operating costs $8.5M NET ANNUAL AL COST $16.5M 6.5M

Recommend funding Community Corrections Study in FY 14 needed to move forward on expansion/obtain state support - $150K

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Public ic Safety fety Iss ssues ues Not t Ad Addre ressed ssed

Staffing plans not restored to pre-recession levels Civilians in police and fire staffing plans Animal shelter Training academy expansion Jail expansion Courthouse security system New fire stations

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Com

• mmu

munity nity Developm lopment ent In Investments tments

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Parks ks & R Rec ecre reati ation

• n Op

Oper erating ating

Revise cooperative agreement with schools - Parks will be responsible for maintenance of all MS & ES fields Upgrade middle school field maintenance FY 14 $513,087

Will serve up to 192 more teams and 2,880 additional participants

Upgrade elementary school field maintenance FY 15 $366,287

Will serve up to 184 more teams and 2,760 additional participants

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Parks ks & R Rec ecre reati ation

• n Op

Oper erating ating

New Park - Orchard Bridge $50,854

Built by developer via proffer in Brentsville; 33 acres total Addition of four fields for most league and tournament play will provide capacity for youth sports in an underserved area of the County Must add operating expenses to Parks budget

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Parks ks & R Rec ecre reati ation

• n Capit

pital al

Fuller Heights Park Phase I $4.5M

2006 park bond project Project out to bid; bids due February 28 Fields ready for play FY 15

Catharpin Park Phase II $4.2M

Construction scheduled FY 16 Fields ready for play FY 17

Rollins Ford Park $3.8M

Proffers fund construction Construction underway (in conjunction with road project) Two fields ready for play FY 15

Occoquan Riverfront Park $1.5M

Town of Occoquan will cover operating costs

Trail Development $4.9M

Potomac Heritage National Scenic Trail

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Lib ibra rary y Cap apit ital al & Op Oper erati ating

Montclair and Gainesville Libraries $29M

2006 bond projects Construction scheduled for FY 14 Both libraries open in September 2015

Add One Librarian I Position/half year $27,980

Begin material selection for Montclair and Gainesville Libraries - need 55K new items when open

Future staffing included in five year plan

FY 15 - adds 28.65 new library FTEs FY 16 - adds 19.97 new library FTEs

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Public ic Works ks Op Oper erati ating ng

Buildings & Grounds $658,970

Capital maintenance

Cyclic maintenance and replacement Upgraded maintenance to homeless shelters

Additional funding for cyclic maintenance costs will properly maintain and improve County facilities Potential maintenance projects

Retaining wall and water line at Locust Shade Park Resurfacing and security enhancements for visitor parking lot at the McCoart Building Equipment replacement, for example backup generators

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Tran anspor sportati ation

• n Cap

apit ital al

2006 Road Bond Projects $142.5M

Existing contract for construction

Prince William Parkway (Old Bridge to Minnieville) Rollins Ford Road (Vint Hill to Songsparrow) Route 1 Improvements (Neabsco Mills to Featherstone) Route 28 (Linton Hall to Fitzwater)

Not currently under contract

Minnieville Road (Spriggs to Route 234)

Other Roadway Improvements $60.5M

Fuller Road/Fuller Heights Road Intersection Improvements Hornbaker Road Logmill Road (Parnell to Meander Creek) Telegraph Road Commuter Parking Lot/Road Improvements Transportation and Roadway Improvement Program University Boulevard (PWC Parkway to Sudley Manor Drive)

Comm mmun unity ity De Devel elopme

• pment

t Issue ssues s Not t Ad Addre ress ssed ed

Potential next Road Bond Potential next Park Bond Upgrades at existing park fields - irrigation and lights

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Com

• mmu

munity nity Developm lopment ent Fee Su Suppor

• rt

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De Devel elopme

• pment

nt Fee e 3.5 .5% % Incre creas ase

Development agencies: Public Works, Development

Services, Transportation and Planning

Adjustment to Land and Building Development Fee This increase includes 3.5% across the board fee increase and a 12% increase that will only be applied to commercial fees on the Building Development fee schedule for project management Adds ability for customers to use credit/debit cards

Add Three Project Managers $276,884

Proactive project management services to 75% of all commercial building development projects Maintains expected service levels Vetted with commercial development community

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Land ndfill fill Cap apit ital al - Solid id Waste te Fee

New Project - Landfill Sports Field Redevelopment $1.2M

Additional multi-purpose field for use by sports teams

Other ongoing projects $35.3M

Eco Park Complex Household Hazardous & Electronics Waste Facility

Scheduled for completion in FY 14

Landfill Caps and Liners Landfill Wetland Mitigation Recycling Building Expansion

Scheduled for completion in FY 14

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Sto torm rmwate ater r Fee ee 3% Increas rease

Meets minimum mandated state/federal Municipal Separate Storm Sewer System (MS4), Total Maximum Daily Load (TMDL), Virginia Stormwater Management Program (VSMP) requirements - Chesapeake Bay Addresses increasing/aging Stormwater Management (SWM) infrastructure

Increased need for drainage systems inspections Increased number of County and Private SWM facilities Increased drainage maintenance complaints

New Rate for a Single Family Home

FY 13: $36.10 FY 14: $37.10

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Sto torm rmwate ater Cap apit ital al

County Watersheds $10.1M

Broad Run, Bull Run, Cedar Run, Marumsco Creek, Neabsco Creek, Occoquan River, Powells Creek, Quantico Creek

Flat Branch Flood Control $1.1M Lake Jackson Dam $900K

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Conventio entions ns & Vi Visi sitor tors s Bur urea eau u (C (CVB) VB) Tran ansien sient t Oc Occupancy upancy Tax x (T (TOT OT) ) Supp uppor

• rt

TOT revenues are projected to increase by 12.32% Additional $231K will support:

Increase base operating budget

$70K

Adds one administrative position Operations fully staffed

Use remaining $161K to establish the Tourism Opportunity Fund for marketing opportunities Visitation at attractions and historic sites

FY 12 Actual: 3.1M FY 14 Base: 3.2M

Tourist Information Center Visitors

FY 12 Actual: 28,631 FY 14 Base: 29,775

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Hu Human n Se Servi vices ces In Investments tments

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Community mmunity Services vices Op Oper erati ating ng

Adds Five FTE to Intellectual Disability (ID) Case Management Services $161,873

Supports DOJ settlement with state

State required to provide community based services to current institutionalized residents AND the existing statewide ID population Services to be delivered via Community Service Boards per code Localities must provide case management services by drawing down Medicaid federal funding

Ongoing cost drops to $83K per year thereafter Five new staff will provide case management services to 82 new intellectually disabled clients

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Social cial Services vices Op Oper erating ating

Add Two Child Protective Service Investigators $115,806

State law mandates that localities complete all child abuse or neglect investigations within 45 days Investigation completion will drop from 60 to 45 days The rate of repeat cases will be reduced by 10% Partially offset by state revenue

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Social cial Services vices Op Oper erating ating

Add Two Adult Protective Service Investigators $115,700

Elder population is growing in PWC Caseloads will be reduced Investigation time will drop from 5 weeks to 2.5 weeks Partially offset by state revenue

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Huma man n Services vices Iss ssues ues Not t Ad Addressed ressed

Services for seriously mentally ill APS and CPS future staffing to address growing population Homeless services to meet growing homeless population Upgrades to senior centers for growing population

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Ge Gene nera ral l Go Governm rnment ent In Investments tments

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General neral Regis gistrar trar Cap apit ital al

Voting Equipment Replacement $500K

Existing equipment is 12+ years old Must be replaced before November 2016 Replaces 1/3 of County’s current touchscreen voting equipment with optical scanners $500K per year in FY 14 - 16

Election & Asset Mgmt Software $132K

Replaces manual and computer database software for keeping track of voting equipment, electronic poll books, voting supplies and maintenance of equipment

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General neral Regis gistrar trar Op Oper erati ating ng

Add Two Senior Assistant Registrars $102,024

Addresses increases in voter transactions, anticipated election turnout and absentee voting requests over the past 14 years

Election Officers Funding $30K

Address increases in number and cost of election

• fficers as a result of increased voter participation and

growth in the number of precincts

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Infor formatio mation n Techno hnology logy Cap apit ital al

Technology Improvement Plan (TIP) $15.1M

Improvements to Police & Fire Records Management, Social Services Information Management, Geographic Information and Financial Management Systems Partially funded by $5.5M in agency savings

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Genera neral Government ernment - Issue ssues s Not t Ad Addre ress ssed ed

Administrative staffing as size of organization and population grows Staffing to address internal control issues regarding separation of duties Supervisory span of control Additional registrar staffing in future years to handle growing population

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Emplo loyee ee Com

• mpensa

pensation tion

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Prop

• pos
• sed

ed Pay y Sched hedule ule FY 2014-20 2018

Maintain alternating pay for performance with pay plan adjustments

Addresses both external competitiveness and internal compression Retains integrity of pay for performance system Provides biennial pay plan adjustment to remain competitive with local jurisdictions

Budg dget et Mu Must t Do

• It

Items

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Public ic Safety fety Mu Must t Do Do Ite tems ms

Adult Detention Center

Address growing population and ongoing expenses

Food budget Health services Facility maintenance Workers compensation, self-insurance premiums

CAD System Maintenance Increase Clerk of the Court

One time cost to redesign and reconstruct space

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Community mmunity De Devel elopme

• pment

t Mu Must t Do Do Ite tems ms

Streetlight electricity (existing lights) Freedom Aquatic & Fitness Center

Resume full debt service contribution; debt obligation ends 2018; $600K saved FY 2007-2013

Trail maintenance operating (new segments) Parks fuel, utility, chemical increases Public Works/Fleet (vehicle replacements) Public Works/Property Mgmt (records center)

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Huma man n Services vices Mu Must t Do Do Items tems

Aging

Increased funds, per the interjurisdictional agreement, for Birmingham Green to provide housing to County’s most vulnerable adults

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General neral Govern ernment ment Mu Must t Do Do Ite tems ms

Finance - Arc Flash Hazard Analysis

One time cost; to implement OSHA workplace safety regulations

Finance - Inventory Contract

Scope has increased to include parks and volunteer fire stations

Information Technology

Operating maintenance costs for system upgrades

Information Technology

Increased contractual costs

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Ou Outs tstan andi ding ng Iss ssues ues

General Assembly Session

Cost of Competing - $6M loss of revenue for Schools Medicaid expansion Mandates - tax exemptions

Federal Budget - Sequestration

Housing & Community Development Education

Su Summar ary

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FY 2014 4 Residential sidential Tax ax Bil ill l - $3,4 3,449 49*

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Cost t Per r Capit pita a - General neral Fund Budget get is is Less ss Than an 199 992

Note: FY 14 Proposed; All Others Adopted

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Prop

• pos
• sed

ed Fiv ive e Year ar Plan

Budget get Work k Sess ssio ions ns

March 5 - afternoon

Board of Social Services Community Services Board Police Fire & Rescue

April 2 - evening

Schools

March 12 - afternoon

Development Services Parks & Recreation

March 12 - evening

PRTC/VRE Library Board

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Budget get Cale lenda ndar r and Next xt Ste teps ps

February 12 Revenue Forecast Proposed FY 2014 Budget 3%/2%/1% Options February 16 Community Budget Meeting February 19 Authorize Tax Rate February 20 CIP to Planning Commission March 5 Budget Work Sessions March 12 Budget Work Sessions April 2 Schools April 9 2:00 pm Budget Recap 7:30 pm Budget Public Hearing April 16 Budget Markup April 23 Budget Adoption

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