PROJECT Equal Employment Opportunity 23 CFR 230 FHWA 1273 Section - - PowerPoint PPT Presentation

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PROJECT Equal Employment Opportunity 23 CFR 230 FHWA 1273 Section - - PowerPoint PPT Presentation

Dec 24, 2022 259 likes •600 views

PROJECT Equal Employment Opportunity 23 CFR 230 FHWA 1273 Section II.11 Chapter 1 & 4 Compliance Manual Florida Department of Transportation Project EEO Table 1.7.6.4 in the Compliance Manual Job Site Bulletin Board Annual

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SLIDE 1

PROJECT Equal Employment Opportunity

23 CFR § 230 FHWA 1273 Section II.11 Chapter 1 & 4 Compliance Manual

Florida Department of Transportation

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SLIDE 2

Project EEO

  • Table 1.7.6.4 in the

Compliance Manual

  • Job Site Bulletin

Board

  • Annual July Report
  • Project EEO

Information to Employees

  • Project EEO Reports

Florida Department of Transportation

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SLIDE 3

JO JOBSITE BULLETIN BOARD

  • Federal aid jobs
  • Prime installs and maintains

throughout the project

  • Installed prior to workers on

site

  • Must be installed within

project limits (exceptions are directed to the DCCM)

  • Removed only after work is

completed

Florida Department of Transportation

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SLIDE 4

JO JOBSITE BULLETIN BOARD

  • Single page layout -- no
  • verlapping
  • Protective cover

recommended to avoid damage or vandalism

  • Current, with forms in good

condition

  • RCS will inform if out of

compliance

  • PA confirms when to

remove

Florida Department of Transportation

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SLIDE 5

FDOT Required Posters

  • EEO is The Law
  • FL Law Prohibits Discrimination (Spanish/English)
  • NOTICE
  • Employee Rights Under Davis Bacon (Spanish/English)
  • Wage Appeals

Florida Department of Transportation

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SLIDE 6

USDOL Required Posters

  • Family & Medical Leave Act Rights
  • OSHA Job Safety & Health
  • NEW! English poster - REQUIRED

Spanish poster -- OPTIONAL

  • Employee Polygraph Protections
  • NEW! English poster - REQUIRED

Spanish poster -- OPTIONAL

Florida Department of Transportation

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SLIDE 7

Wage Rate In Information

  • Wage Determination(s)

per contract

  • All pages
  • Do not overlap
  • Additional Approved Wage

Decisions/Classifications

(Form No. 700-010-67)

Florida Department of Transportation

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SLIDE 8

EEO Officers List

  • Poster of EEO Policy and

Officer

Form No. 275-020-28

  • Prime completes form and

posts

  • List contact information for

Prime

  • All subs of $10k or more

Florida Department of Transportation

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SLIDE 9

EEO Officers List

  • Follow instructions of form
  • Subcontractors can be posted as subcontracts are

executed (remain posted)

  • Data as submitted to FDOT
  • EEO Officer form kept up to date
  • Prime can verify each name – RCS will!

Florida Department of Transportation

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SLIDE 10
  • EEO Officer
  • n File
  • Prime can check

each sub’s EEO Officer

Florida Department of Transportation

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SLIDE 11
  • EEO Officer
  • n File
  • Poster MUST list

the EEO Officer that was submitted to FDOT and MAY list also the Local EEO Officer

Florida Department of Transportation

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SLIDE 12

Jo Job Sit ite Bulle lletin Board

  • Periodic inspection
  • Use form 275-021-10
  • Maintain completed

inspections in project files

  • Comments are useful
  • Photos are MORE

useful

Florida Department of Transportation

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SLIDE 13

Jo Job Site Bulletin Board – Best Practices

  • Wage Decision sheets in a row or in same area
  • Laminate - Laminate – Laminate!
  • Staple through the laminate, NOT through page
  • Plexiglas cover
  • Maintain good condition
  • Send RCS copy of EEO Officer form posted
  • Report to RCS any updates being done

Florida Department of Transportation

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SLIDE 14

JO JOBSITE BULLETIN BOARD - RECAP

  • Federal aid projects
  • Prime to install and maintain
  • Must be within project limits
  • Current postings, in good

condition = Compliance

  • Periodic inspections by

project staff

  • Can post permits,

endangered species, etc.

Florida Department of Transportation

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SLIDE 15

Submitted by Prime and all Subcontractors of $10K or more Active in July on Federal Aid projects

July Reports

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SLIDE 16

July Reports – Why?

  • FHWA submits a report to the US

Senate.

  • July = good weather nationwide
  • Known as the July Report

Florida Department of Transportation

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SLIDE 17

Ju July Reports

  • Inactive - July Report if contractor’s only July pay

week started in June or ended in August

  • Every active prime and subcontractor of $10k or

more submits a July Report

Florida Department of Transportation

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SLIDE 18

Ju July Reports

  • Based on the LAST

pay period worked in July

  • Pay week falls

entirely in July

  • Not based on peak

work week in July

Florida Department of Transportation

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SLIDE 19

Ju July Reports

  • Pay period START

and END dates must be between July 1 and July 31

Florida Department of Transportation

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Ju July Reports - Process

Florida Department of Transportation

DCCM will issue a Memo on July Reports. RCS will forward the July Report Memo to the Prime. Memo gives detailed information, including due date August 20. July Report form will be provided with the Memo, FHWA 1391. Primes inform all Subs of $10k or more.

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SLIDE 21

Ju July Reports

Form FHWA 1391 Sign & Date

Florida Department of Transportation

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SLIDE 22

Ju July Reports

  • Do not fill in GREEN,

Highlighted areas on this Excel form

Florida Department of Transportation

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SLIDE 23

Ju July Reports

  • Section 6, Workforce Data,

Table A

  • One employee = One

category reported

  • Notice these are NOT

classifications

  • They are CATEGORIES
  • Do NOT change the

categories

Florida Department of Transportation

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SLIDE 24
  • More than one Category – Use most hours worked
  • Table A includes On-the-Job Trainees and Apprentices

Florida Department of Transportation

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SLIDE 25

Ju July Report Form - OJT JT

Table B

  • Report OJT’s by Category and Gender
  • These numbers do not affect totals of Section A

Table C

  • Report OJT’s and Apprentices by Race and Gender

ON-THE-JOB TRAINEES - Report on all three Tables of form

Florida Department of Transportation

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SLIDE 26

Ju July Report Form – Best Practices

  • Prime – Review July Report from Subs
  • Make sure Section C, No. 8 Preparer has signed
  • Give date in Section C, No. 9
  • Have questions – Ask RCS
  • RCS reviews form 1391 against certified payroll
  • RCS will sign as Reviewer, Section C, No. 10

Florida Department of Transportation

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SLIDE 27

Project EEO In Information to Employees

Contractors are to routinely inform their project employees of their EEO civil rights, contractor’s policies, procedures and various wage and payroll protections.

Florida Department of Transportation

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SLIDE 28

EEO In Information to Employees

This info can be presented in meetings and through other appropriate means such as employee handbooks, notices, posters, etc.

  • Prime and all subcontractors of $10k
  • r more
  • Inform all employees
  • Start of project
  • New employees

Florida Department of Transportation

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SLIDE 29

FDOT Form 275 275-021-06 06

Prime and Subs may conduct EEO meetings routinely & as requested by RCS

  • r FDOT.

Florida Department of Transportation

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SLIDE 30

Project EEO Report 275 275-010-12 12

  • Submit upon request
  • Prime and all

subcontractors $10K or

  • ver
  • Same as categories on

July reports

  • Section 8 – One pay

period

  • Highlighted areas for

totals will auto fill – do not manually enter data

  • Enter data in gender and

race columns

Florida Department of Transportation

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SLIDE 31

Project EEO Report

  • Section 11 lists all

hires for month

  • Section 12 - Sign as

Preparer and submit as requested

Florida Department of Transportation

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SLIDE 32

Project EEO Requirements - Recap

Florida Department of Transportation

Informing employees of their rights

  • Jobsite Bulletin Board
  • Project EEO meetings,

etc.

Reporting on the workforce

  • Project EEO reports
  • July Reports
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SLIDE 33

Florida Department of Transportation