Project administrators RIW system Version 1.0 Agenda - - PowerPoint PPT Presentation

Project administrators

RIW system Version 1.0

Agenda

• Introductions
• System differences
• Permissions
• Demonstration and training
• Questions and Answers

Overview of RIW Program

The Rail Industry Worker Program (RIW) is a competency management system that aims to establish a cohesive, national approach to competency management. The goal of the RIW Program is to minimise the risk of untrained personnel carrying out work on the Australian rail network and enhancing safety by enabling participants to view

• r share information about rail workers in the RIW System.

Introduction

Australasian Railway Association

The Australasian Railway Association (ARA) is the peak body for rail in Australia and New Zealand, representing all sectors of the rail

• industry. The ARA provides a coordinated and unified voice on

relevant issues of national importance to the rail sector. The ARA

• wns and endorses the RIW Program on behalf of its members and

industry.

Metro Trains Australia

Metro Trains Australia (MTA) is a consortium of rail and construction businesses led by shareholders MTR Corporation, John Holland Group and UGL Rail. MTA will become the new service provider for the RIW Program from 28 June 2019, following a rigorous tender process run by ARA.

RIW System Hierarchy

• Hierarchical structure
• Permissions base – need to know basis
• Swipes mandatory
• Fully traceable and auditable
• Live data via one system interface

Association and Visibility

Association: Employers are able to request association from a worker, allows for advance visibility of a workers profile. Workers can accept or reject request and have the ability to end association Once a worker swipes in or is spot checked on the network, the network has visibility over their profile and is able to place blocks and suspensions.

Features

• AHP’s will be able to load Medical/D&A results directly into the worker’s profile
• Approved RTO’s can load training certificates - No verification required as loaded by source of truth
• Employers or non approved RTO’s can still load other training certificates but will require verification
• Customisable, auditable and real time reporting on all people swiped in or who’s last activity was on the

Network and your Project

• Live swipes and audit trails
• Live issuing and recording of toolbox talks by access controllers
• Ability for detailed project set up:
• Projects
• Sites
• Zones
• Assessments able to be performed by qualified assessors and upload evidence directly into the workers

profile

• Management of blocks and suspensions by Network Operator

Features

• Technology
• PC card readers
• Smart Device capability - Apple and Android
• Off line swipes
• Self-swipe – Lone workers
• Spot check function
• PPE Allocation
• MY RIW – visibility for workers over their own profile including Job Roles,

Competencies and pending expiries

• Online ID check
• Reliable system 24/7/365 days

System changes

Project Administrator Permission’s

• Ability view core, emergency, employment and subscription details for cardholders who

have activity within the Project

• Able to view current blocks, work restrictions and risk assessments for cardholder’s
• Ability add project, site or zoned based competencies to a cardholders profile
• Able to suspend/lift project, site or zone based competencies temporarily or permanently
• Able to define sites, zones and edit project, site or zone based competencies
• Able to view current job roles (national and network)
• Able to view national, network, project, site, zone and employer based competencies
• Able to view all workers currently signed into site (muster list) and Shifts/Swipe history of

cardholders

• Able to run pre-defined system reports

Hierarchy

ARA Network Project Site Zone

• Permissions are based

around the hierarchy- People can only see below have no visibility above

• Network Operators have

visibility over all workers swiped into their network

• Swipes occur at the site

level by cardholders

Project Administrator: Individual who is able to assist with managing a project and the associated requirements.

Demonstration topics

• Dashboard
• Creation of sites and zones including competencies
• Viewing the workers profile
• Adding Project, site or zone based competencies to a workers profile
• Creating the muster list
• Visitors
• Creating Site Administrator user log in
• Reporting

Dashboard

Log in credentials: Created by the Employer Administrator. Link sent via email and new Project Administrator is invited to set up a password.

Short cuts

Short cuts provide the ability to easily access the most commonly used functions within the RIW system relating to the Project Administrator.

Access controller Vs Spot checker

There are two functions that can be assigned by Employer administrators to individuals to assist with managing cardholders on sites - Access controller and Spot checker. Access controller: The term given to a cardholder who is responsible for swiping in/out of individuals at a worksite as well as checking competencies of workers to ensure compliance. This person could be for example, but not limited to; the Track Force Protection Coordinator, Protection Officer or the Site Supervisor, Spot checker: A cardholder with the ability to check other cardholder’s to ensure competency requirements are met. The term card holder has the permission to “Check Cards” of other the worker’s roles and competencies. This could be for example, a site safety representative, an auditor or regulator. The Spot Checker cannot start teams or issue site based competencies

Access controller and Spot checker

Creating Sites and Zones within a Project

Swipes or spot checks occur at site level. Network Operators have visibility over all cardholders who have been swiped or spot checked into their network. Swipes

ARTC Day 1

Site Project Network Operator

ARTC ARTC ARTC

DPTI Day 1

Viewing workers profile

Project Administrators: Ability to view and access cardholders profiles who’s last activity occurred on any site within their Project. Project administrators have view only rights.

Adding Project, Site or Zone based competencies to a workers profile

Project Administrators are able to add Project, Site or Zone based competencies to a workers profile.

Creating the Muster List

The muster list allows you to view a summary of all workers and visitors currently swiped into a site/zone within your Project

Visitors

The visitors Tab allows you to:

• Register a visitor
• View victors to the site today
• View, Reprint, swipe out or cancel visitor generated passes

Creating Site Administrator user log in

If the Project is large and contains multiple sites, the Project administrator may elect to create Site Administrators. Site administrators can perform functions at a site level within the Project.

Reporting

Allows Project Administrators to create predefined system reports

Train the Trainer

Packs have been created to assist with training individuals in your organisation who will be:

• Project Administrators
• Sites Administrators
• Access Controllers
• Spot Checkers

All resources will be available on www.riw.net.au shortly.

Questions and Answers