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Program Requirements October 2018 Program Requirements Overview 21 - - PowerPoint PPT Presentation
Program Requirements October 2018 Program Requirements Overview 21 - - PowerPoint PPT Presentation
Program Requirements October 2018 Program Requirements Overview 21 st Century programs are required to: Implement components of approved application Adhere to federal, state and local requirements Maintain Compliance Respond to
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Program Calendar
Program launched by Oct. 15, 2018 Program may not end before April 12, 2019 First year implementation documentation due in Compliance System by Dec. 17, 2018
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Licensing
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Licensing Contacts
Ohio Department of Education OELSR Licensing OELSR.licensing@education.ohio.gov 614-502-7535 Ohio Department of Job & Family Services - Help Desk 877-302-2347, Option 4
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Child Nutrition Programs
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Nutrition Contacts
1-800-808-MEAL (6325) education.ohio.gov Search keywords: Food and Nutrition Click: Food and Nutrition | Ohio Department of Education
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Funding
For State Fiscal Year 2019 (SFY19) July 1, 2018 – June 30, 2019
–USDOE funds traditionally made available by early summer –Ohio was awarded approximately $41 million this fiscal year –Minimum funding allocation: $50,000 –Maximum funding allocation: $200,000
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Award Duration
PATH Cohort – Three year period for approved grants OPTION Cohort – Five year period for approved grants
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Budget Revision
What is a BUDGET REVISION? When making certain changes to the last approved budget to meet federal requirements or to pay for expenditures not originally budgeted.
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Budget Revision
Required when program activities are expected to exceed 10 percent of the current total approved budget in an object code. A CCIP history log justification is required. What you should know about Budget Revisions…
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Budget Revision
When considering a budget revision, all anticipated expenditures must be reasonable, allocable, necessary and compliant for 21st Century programming purposes. What you should know about Budget Revisions…
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Budget Revision
A budget revision must be submitted and approved via the CCIP prior to obligating the funds. What you should know about Budget Revisions…
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Strategic Planning Review funds Monitor Funds Project spending Changes Submit a budget revision
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Substantial Approved Date/Period of Availability
Substantially Approved Date: Determines the date that funds can be obligated. Period of availability: July 1 – June 30
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What is a PCR?
A PCR is a Project Cash Request. Request for cash for grant expenditures; Request based on approved budget and the Substantially Approved Date (SAD); and All funds must be expended within five days
- f receipt.
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Project Cash Requests
Tips on Submitting a PCR via CCIP… Immediate Cash Need; Multiple Advances can be requested each month; You may submit ONLY 1 active PCR at a time.
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Each year, the final expenditure report (FER) is due via CCIP on or by Sept. 30 (90 days after the project ending date – June 30); FER must reflect actual expenditures; and 21st Century grant does not have a carryover provision.
Final Expenditure Report Tips
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All grants, federal or state, have requirements to ensure the grant is used for its intended purpose. If determined to be noncompliant, the funds would be required to be returned and future funding could be in jeopardy. Determination could be through an audit, monitoring or simple desk review.
Grants and Requirements
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Expenditures
Based on current approved budget Must be:
- Reasonable
- Allowable
- Necessary
Use good common sense when making expenditure/obligation decisions
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Allowable Use of Funds
Transportation costs Curriculum materials Supplies, including computers/printers, pertaining to academic enrichment Staff salary and benefits
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Allowable Use of Funds
Student incentives Program evaluation Youth development contractors Rent (reasonable and necessary/for afterschool activities only)
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Examples of Unallowable Expenditures
- Food (of any kind) for program need
- Grant Writer
- Vehicle Purchase
- Building Purchase or major
Repairs/Renovations
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Required Grant Cycle Reviews
First Year Implementation Phase Review (Fiscal and Compliance) Compliance and Performance Assessment (CAPA) - Second Year of grant (Monitoring & Fiscal)
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Required Grant Cycle Reviews
Grant Close Out (Fiscal) State/Federal Audits (Regular & Single)
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Data Systems Review
SAFE
(Secure Application for Enterprise)
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Data Systems Review
OEDS (Ohio Educational Directory System) CCIP (Comprehensive Continuous Improvement Planning System) STARS (Professional Development and Technical Assistance System)
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Data Systems Review
IRN
(Information Retrieval Systems)
Grant #
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Important Roles
OEDS/CCIP Roles CCIP Authorized Rep/Superintendent CCIP Fiscal Rep/Treasurer
OEDS-R Administrator Program Manager-21st Century Grant (ONLY 1 per organization) Other CCIP Roles
- Data Entry Funding
- Data Entry Compliance
- Data View Funding
CCIP Address Book Contact
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Annual Reporting Requirements
APR (Annual Performance Reporting Data System) - Federal requirement for all 21st CCLC sub- recipients AIR Evaluation Reporting (see 21st CCLC Timeline)
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Sub recipient
State Education Agency
Site 2 Site 3 Site 1 Feeder Feeder Feeder Feeder Feeder Feeder
Reporting Program Data
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Questions
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education.ohio.gov
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