procurement practice of central government Ivo Bonajo Manager - - PowerPoint PPT Presentation

Implementation strategy for the Dutch procurement practice

• f central government

Ivo Bonajo Manager Sustainable procurement Ministry of Internal Affairs ivo.bonajo@minbzk.nl

Content

• Sustainable purchasing strategy
• Implementation approach

Sustainable purchasing strategy

Inviting new solutions and innovation

Functional requirements

Promoting sustainable products and services

Reward criteria

Excluding non sustainable products and substances

Minimum requirements

Based on policy ambition and reasonable impact Strong need for innovation, high impact, high spend, strong position in market Going concern

When:

Number of tenders

Procurement professionalism Solution shift from technical to functional

Criteria- documents

Advantages

• 1. In line with goal to stimulate Sustainability
• 2. Uses market knowledge and experience
• 3. Stimulates competition between suppliers
• 4. Spurs innovation & can bring down costs
• 5. Less criteria maintenance

4

Implementation approach

Stimulating procurement proffesionalism

• Introduction category

management (35 categories)

• Strategic category

plans

• Introduction 20

purchasing bodies

• Tools, training,

learning network

• Involving top level

decision makers

• Analyzing
• pportunities on basis
• f the procurement

calendar

PIANOo biedt…

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PIANOo

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TENDERNED WET- EN REGELGEVING

One stop shop at PIANOo, the Dutch Public Procurement Expertise Centre

Criteria documents

• Updated criteria documents for relevant

product groups (45)

• Review on accuracy (not focused on adding

new ambitions)

• Compact format similar to EU GPP criteria

document

• Incorporating EU GPP criteria into the

documents

• ,

Example

Reward criteria

Energy

Energy perfor mance

Eigen opwekking duurzame energie

Level A1 + 100 % x points

50 % eigen opwekking x punten

Level A2 + 80 % x points Level B1 + 65 % x points

25 % eigen opwekking x punten

Level B2 + 50 % X points

10 % eigen opwekking x punten

Level C + 35 % 0 points

Geen niveau benoemd

Base value Dutch building directive

Geen niveau benoemd

Key to succes

• Start als early as possible
• If you start thinking about sustainability to close to the

purchasing decision you are too late to make real impact

• Ask questions such as:

– Do you need a building with 1000 workplaces or a building in which 1000 persons can work – Do you need a car or a transport service – Do you need extra cars or can you use the existing car fleet more efficient

• Don’t forget the contract phase (dialogue with te supplier,

monitoring, bonus / penalty)

11

Energy efficiency performance central government

• Target:

Energyreduction of 2% a year

• Electricity: decrease of

4,5% in 2013

• Gas: decrease of 4,6%

in 2013

• Energyreduction 2009

– 2013 around 12,5%

• Average of 3,1% a year

Energy reduction strongly influenced by:

• Decision to concentrate multiple Ministries in several buildings
• Shift from 1,1 fte per desk to 0,9 to 0,7

Result structural savings of 80 million EURO