Presentation skills Speaking before a group Speaking before a group - PDF document

Ten Worst Fears Ten Worst Fears Presentation skills Speaking before a group Speaking before a group 1. 1. Heights Heights 2. 2. Insects/bugs Insects/bugs 3. 3. Financial problems Financial problems 4. 4. Deep water Deep water 5. 5. Anu Kasmel Sickness Sickness 6. 6. Death Death 7. 7. Flying Flying 8. 8. Loneliness Loneliness 9. 9. 10. Dogs Dogs 10. Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Aim of today’s session Aim of today’s session Designing the presentation: Designing the presentation: � Develop the introduction: state your purpose Develop the introduction: state your purpose � in a single sentence in a single sentence � Narrowly focus the topic � Narrowly focus the topic– –2 to 5 key points 2 to 5 key points � The nature of today The nature of today’ ’s session is to provide s session is to provide � � Design the body: � Design the body: you with some you with some important techniques that important techniques that � Problem/opportunity Problem/opportunity � � Solution or recommendation with evidence Solution or recommendation with evidence will assist you in everyday life and when will assist you in everyday life and when � � Add activities, visual aids, stories, and � Add activities, visual aids, stories, and giving a presentation giving a presentation examples examples � Plan the conclusion: Plan the conclusion: � � Focus on what the audience should get from the Focus on what the audience should get from the � presentation presentation � End with a bang End with a bang � Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Preparation Preparation Problems with presentations Problems with presentations � Problems we may encounter with groups when Problems we may encounter with groups when � � Begin � Begin your your preparations preparations in in time time presenting: presenting: � Practice Practice � � Large group (lack of intimacy) Large group (lack of intimacy) � � Small group (lack of formality) Small group (lack of formality) � Time Time � � � Group may not be interested Group may not be interested � � Auxiliary means Auxiliary means � � Group may be very diverse Group may be very diverse � � Aim of Aim of presentation presentation � � Group may be hostile Group may be hostile � � Group may not have basic knowledge Group may not have basic knowledge � � Material in use � Material in use How might you deal with these? How might you deal with these? Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel 1

Prevention “Body language” Body language” Prevention “ � � Check the facility: Check the facility: visit the site if you can visit the site if you can � Face � Face : your expressions, head tilt, nodding : your expressions, head tilt, nodding � � Check the room setup/lighting/sound: Check the room setup/lighting/sound: will you need will you need help? help? � Figure � Figure : your demeanor, dress, physical appearance : your demeanor, dress, physical appearance � � Check your equipment: Check your equipment: is everything working? Do you know is everything working? Do you know how to use it? how to use it? � Focus � Focus : if, when, how long you make eye contact : if, when, how long you make eye contact � � Check the materials: Check the materials: enough copies for everyone? Everything enough copies for everyone? Everything in order? in order? � Territory Territory : how you use space; e.g., how close you � : how you use space; e.g., how close you � � Allow plenty of time for setup: Allow plenty of time for setup: give yourself ample room to give yourself ample room to stand next to someone stand next to someone handle the inevitable problems handle the inevitable problems � Develop Plan B: Develop Plan B: be ready for � be ready for disaster recovery disaster recovery � Time � Time : how you use time; e.g., the pace of your : how you use time; e.g., the pace of your speech, walk speech, walk Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Vocal Energy Vocal Energy First impression impression!!! !!! � � First It is not important WHAT you say, but HOW you say it ! Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Vocal expression Vocal expression Vocal expression The importance of Vocal Energy The importance of Vocal Energy � � Speak at a pace suitable for your Speak at a pace suitable for your � Releases tension in the body Releases tension in the body � audience: audience: � Complex Complex - - slower slower � � Simple Simple - - faster faster � Words are spoken clearly and Words are spoken clearly and � � � Use pauses effectively, they give the Use pauses effectively, they give the � effortlessly effortlessly audience time to think audience time to think � � Use natural expression and inflection Use natural expression and inflection � � Speech is understandable and Speech is understandable and interesting interesting Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel 2

Self- -confidence confidence Self Voice Voice Voice � Tone Tone � High pitch, particularly for women � � High pitch, particularly for women � Variety � Upspeak � Stage fright Stage fright – – how how to to reduce reduce it it? ? � � Clear enunciation � Adequate volume Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel � � Know issue Know issue � Know yourself � Know yourself Magic Ingredient: Magic Ingredient: Magic Ingredient: � Know auditorium Know auditorium � ENTHUSIASM What? Whom? Where? When? Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Mistakes Mistakes in in introduction introduction What makes a talk poor? What makes a talk poor? � Little/no eye contact � Little/no eye contact � Starting with � Starting with “I” “I” or or “me” “me” � No engagement with the audience No engagement with the audience � � Apology Apology � � Mumbling � Mumbling � Starting with negative issues � Starting with negative issues � Often because not engaging with audience Often because not engaging with audience � � Reading from a paper Reading from a paper � � Banalities Banalities � � Too fast, monotone Too fast, monotone � � Politeness � Politeness � � Little/no structure Little/no structure � Lack of clarity Lack of clarity � Long Long start start � � � Too much information Too much information � � Indication to previous speaker � Indication to previous speaker � Bad visual aids Bad visual aids � Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel 3

Decent start start How to handle issue? ? Decent How to handle issue � Depends from the goal � Depends from the goal of of your your � Originality � Originality presentation presentation � Comprehension � Comprehension � Logical sequence � Logical sequence � Questions Questions � � In In transition transition from from one one issue issue to to another another use use � � Episodes � Episodes and and examples examples questions questions � Quatations Quatations, , proverbs proverbs, , stories stories � � Proposition � Proposition – – evidence evidence, , explanation explanation – – reasoning reasoning � Audiovisualne � Audiovisualne start start � If If you you have have many many facts facts - - do meanwhile do meanwhile � � Short Short overview overview of of the the issue issue � summaries summaries Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Opening a presentation: Attention Opening a presentation: Attention The first two minutes The first two minutes getters getters � Ask a provocative question � Ask a provocative question � � Prepare audience for content of Prepare audience for content of � � Involve the audience Involve the audience presentation presentation � Relevant quote � Relevant quote � � Clearly state purpose Clearly state purpose � State a startling fact or statistic � State a startling fact or statistic � Relate topic to audience Relate topic to audience � � � Appeal to human nature Appeal to human nature � Personalize the information � Personalize the information � � Tell a story that relates to the topic Tell a story that relates to the topic � � Refer to a recent well Refer to a recent well- -publicized event publicized event Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel Don’t start by Don’t start by An icebreaker An icebreaker � � Giving a dictionary definition Giving a dictionary definition � � Saying, “Thank you, Mr./Ms. Saying, “Thank you, Mr./Ms. Chairperson, I am honored to address…” Chairperson, I am honored to address…” � Thinking small. Think big to capture the � Thinking small. Think big to capture the imagination of the audience imagination of the audience Anu Kasmel Anu Kasmel Anu Kasmel Anu Kasmel 4