Presentation of Budget Transfers 2010 ETF's Financial regulations - - PDF document

SLIDE 1

ETF Budget 2010 10/08/2010

ADDRESS Villa Gualino, Viale Settimio Severo 65, I - 10133 Torino, Italy TELEPHONE +39 011 630 2222 FAX +39 011 630 2200 EMAIL info@etf.europa.eu WEB www.etf.europa.eu

Presentation of Budget Transfers

2010

ETF's Financial regulations Article 23

• 1. The director may make transfers from one chapter to another and from one

article to another without limit and from one title to another up to a maximum of 10 % of the appropriations for the financial year shown on the line from which the transfer is made.

• 2. Beyond the limit referred in the first paragraph, the director may propose to the

management board transfers of appropriations from one title to another. The management board shall have three weeks in which to oppose such transfers. After this time-limit they shall be deemed to be adopted.

• 3. Proposals for transfers and transfers carried out under paragraphs 1 and 2

shall be accompanied by appropriate and detailed supporting documents showing the implementation of appropriations and estimates of requirements up to the end of the financial year, both for the headings to be credited and for those from which the appropriations are drawn.

• 4. The director shall inform the management board as soon as possible of all

transfers made. He shall inform the budgetary authority of all transfers carried

• ut under paragraph 2.

With a view to respect the Financial regulations, ETF is informing the Governing Board on all the transfers performed during the year, both under the authority of the Director and following approval of the Governing Board. Content:

• 1. List of transfers
• 2. Budget presentation

Page 1 of 4

SLIDE 2

ETF Budget 2010 10/08/2010

List of Transfers 2010

ETF.27122 - MEETING ROOMS IMPROVEMENT 19-Feb-10 Transfer €3,053.43 from BL2030 (ITM – Cleaning and maintenance) to BL 2202 (ITM – Rentals Technical installations) and BL 2200 (ITM – Purchase Technical installations) This amount was needed to cover one urgent HR request to improve the Training and the Alpi rooms. The transfer is within the same Title (Title 2) allowed under the authority of the Director - FR art.23.1 ETF.27162 - INCREASED SUPPORT IN PROMOTIONAL MATERIALS 25-Feb-10 Transfer €5,000.00 from BL2360(ECU - Publications) to BL 2300 - (ECU - Stationery and office supplies) These funds were urgently needed to cover the production of business cards and other promotional material with the new logo The transfer is within the same Title (Title 2) allowed under the authority of the Director - FR art.23.1 ETF.27282 - INCREASE SUPPORT IN CRO-ENT PROJECT 19-Apr-10 Transfer €30,000.00 to BL3160 (IPA – Cross Regional Entrepreneurship project) from BL 3180 - (ILP – Communities of practice and Competitiveness) These funds were needed to cover the elaboration of indicators for women's entrepreneurship upon request of DG ENT The transfer is within the same Title (Title 3) allowed under the authority of the Director - FR art.23.1 ETF.27382 - BUDGET REVISION Q1 10-May-10 During preparation of first progress report (as for each quarterly report), an analysis of the budget took place, aiming at anticipating the needs for the rest of the year. Transfer €645.81 from BL2030 (Cleaning and Maintenance) to BL 2200 - (ITM – Purchase of Equipment) in

• rder to replace 3 old fax machines.

Transfer of €30,000 from BL1520 (National Experts Seconded) to 1177-AR (HR – Administration related expenses) in order to cover 5 months of a web assistant for ECU and 5 months for a Russian Speaking assistent in Administration These transfers are within the same Title (Title 1, respectively Title 2) allowed under the authority of the Director - FR art.23.1 ETF.27403 - INCREASE SUPPORT IN INTERIMAIRS (1177AR) 01-Jun-10 Transfer €37,000 from BL1520 (HR - National experts seconded) to BL 1177AR - (HR - Administration related expenses) in order to cover in order to cover 3 months of an HR assistent in Administration and project assistant for OPS The transfer is within the same Title (Title 1) allowed under the authority of the Director - FR art.23.1 Transfer 2/2010 Transfer 3/2010 Transfer 1/2010 Transfer 4/2010 Transfer 5/2010 Page 2 of 4

SLIDE 3

ETF Budget 2010 10/08/2010 ETF.27585 - INCREASE IN INTERIM SUPPORT AND HR CONSULTANCY 09-Jul-10 Transfer €77,000 from BL1520 (HR - National experts seconded) to BL 1177AR - (HR - Administration related expenses) in order to cover the costs for additional interim workers support (50,000 € corresponding to 10 months interim support for OPS ) and HR Consultancy (20,000€ for Assessment Center) The transfer is within the same Title (Title 1) allowed under the authority of the Director - FR art.23.1 ETF.27666 - Q2 BUDGET REVIEW - TRANSFER FROM TITLE 1 TO 2 AND 3 10-Aug-10 This transfer follows the mid-year budget review, by re-evaluation of the needs and availabilities after the first 6 months of the year. Increased costs of telecommunications, increased support to planned conferences are funded through a re-evaluation of the operational project costs and update of mission plans The transfer is between Titles (Title 1 to Title 2 and 3) allowed under the authority of the Director - FR art.23.1as the budget lines being the origin of the funds have not been decreased, during this and previous transfers, by more than 10% ETF.27727 - Q2 BUDGET REVIEW - INTRA-TITLE TRANSFERS 10-Aug-10 This transfer follows the mid-year budget review, by re-evaluation of the needs and availabilities after the first 6 months of the year. Increased support for new IT needs (ABAC increased costs and acquisition of HR system ALEGRO, following the efficiency gains suggested by the Administration functional analysis), re-distribution of the staffing costs, increased costs of telecommunications, increased support to planned conferences The transfer is within the same Title (Title 1, Title 2 and Title 3 respectively) allowed under the authority of the Director - FR art.23.1 Transfer 6/2010 Transfer 7/2010 Transfer 8/2010 Page 3 of 4

SLIDE 4

ETF Budget 2010 Budget presentation - Detailed list of transfers 10/08/2010 Line COM PAY COM PAY COM PAY COM PAY COM PAY COM PAY COM PAY COM PAY COM PAY COM % PAY % 1100 Basic salaries 6,942,106.00 6,942,106.00

• 80,000.00
• 80,000.00

6,862,106.00

• 1%

6,862,106.00

• 1%

1101 Family allowances 740,000.00 740,000.00 120,000.00 120,000.00 860,000.00

16%

860,000.00

16%

1102 Transfer and expatriation allowance 1,010,000.00 1,010,000.00

• 110,000.00 -110,000.00

900,000.00

• 11%

900,000.00

• 11%

1110 Contractual Agent 1,427,284.00 1,427,284.00 1,427,284.00

0%

1,427,284.00

0%

1112 Local staff 167,440.00 167,440.00 167,440.00

0%

167,440.00

0%

1130 Insurance against sickness 240,000.00 240,000.00 240,000.00

0%

240,000.00

0%

1131 Insurance against accidents and occupationa disease 51,000.00 51,000.00 51,000.00

0%

51,000.00

0%

1132 Unemployment insurance for temporary staff 95,000.00 95,000.00 95,000.00

0%

95,000.00

0%

1140 Birth and death allowance 1,200.00 1,200.00 1,200.00

0%

1,200.00

0%

1141 Annual travel costs from the place of employment to the place of origin 145,000.00 145,000.00 145,000.00

0%

145,000.00

0%

1147 Allowances for shift work or standby duty at the

• fficial's place of work and/or at home

15,000.00 15,000.00 15,000.00

0%

15,000.00

0%

1172 Cost of organizing traineeships with the Foundation 28,000.00 28,000.00 28,000.00

0%

28,000.00

0%

1177 Other services rendered and institutional audi services 270,000.00 270,000.00 30,000.00 30,000.00 37,000.00 37,000.00 77,000.00 77,000.00 414,000.00

53%

414,000.00

53%

1180 Sundry recruitment expenses 51,500.00 51,500.00 51,500.00

0%

51,500.00

0%

1181 Travelling expenses 7,000.00 7,000.00 4,000.00 4,000.00 11,000.00

57%

11,000.00

57%

1182 Installation allowance 96,750.00 96,750.00 96,750.00

0%

96,750.00

0%

1183 Moving expenses 63,000.00 63,000.00 63,000.00

0%

63,000.00

0%

1184 Temporary daily allowance 37,350.00 37,350.00 37,350.00

0%

37,350.00

0%

1190 Weightings (Correction coefficient) 860,000.00 860,000.00

• 50,000.00
• 50,000.00

810,000.00

• 6%

810,000.00

• 6%

1191 Salarial adaptation 95,000.00 95,000.00 95,000.00

0%

95,000.00

0%

1300 Mission and travel expenses 1,035,000.00 1,035,000.00

• 15,000.00
• 15,000.00

1,020,000.00

• 1%

1,020,000.00

• 1%

1430 Medical service 43,770.00 43,770.00

• 9,000.00
• 9,000.00

34,770.00

• 21%

34,770.00

• 21%

1440 Internal training 173,600.00 173,600.00 173,600.00

0%

173,600.00

0%

1490 Other Interventions 15,000.00 15,000.00

• 5,000.00
• 5,000.00

10,000.00

• 33%

10,000.00

• 33%

1520 National experts seconded 300,000.00 300,000.00

• 30,000.00
• 30,000.00
• 37,000.00
• 37,000.00
• 77,000.00
• 77,000.00

156,000.00

• 48%

156,000.00

• 48%

1700 Entertainment and representation expense 12,000.00 12,000.00 12,000.00

0%

12,000.00

0%

Title 1 13,922,000.00 13,922,000.00 0.00 0.00 0.00 0.00 0.00 0.00

• 145,000.00 -145,000.00

0.00 0.00 13,777,000.00

• 1%

13,777,000.00

• 1%

2000 Rentals 9,601.00 9,601.00

• 800
• 800

8,801.00

• 8%

8,801.00

• 8%

2020 Water, gas, electricity and heating 120,000.00 120,000.00 120,000.00

0%

120,000.00

0%

2030 Cleaning and maintenance 321,300.00 321,300.00

• 3,053.43
• 3,053.43
• 645.81
• 645.81
• 83,500.00
• 83,500.00

234,100.76

• 27%

234,100.76

• 27%

2040 Furnishing of premises 5,000.00 5,000.00 5,000.00

0%

5,000.00

0%

2050 Security and surveillance 102,607.00 102,607.00 102,607.00

0%

102,607.00

0%

2090 Other expenditure on buildings 107,800.00 107,800.00

• 19,983.00
• 19,983.00

87,817.00

• 19%

87,817.00

• 19%

2100 ICT hardware 75,500.00 75,500.00 75,500.00

0%

75,500.00

0%

2101 Software development and purchase 158,500.00 158,500.00 107,500.00 107,500.00 266,000.00

68%

266,000.00

68%

2102 Other expenses 128,230.00 128,230.00

• 10,230.00
• 10,230.00

118,000.00

• 8%

118,000.00

• 8%

2103 Telecoms Costs 128,580.00 128,580.00 130,000.00 130,000.00 4,300.00 4,300.00 262,880.00

104%

262,880.00

104%

2104 Telecoms equipment costs 7,300.00 7,300.00 7,300.00

0%

7,300.00

0%

2200 Purchase 2,801.81 2,801.81 645.81 645.81 3,447.62

• 3,447.62
• 2202 Rentals

22,682.00 22,682.00 251.62 251.62 22,933.62

1%

22,933.62

1%

2203 Maintenance, utilization and repairs 1,050.00 1,050.00 1,050.00

0%

1,050.00

0%

2210 Purchase of office equipment 0.00 0.00 3,600.00 3,600.00 3,600.00 3,600.00 2250 Purchase of non-operational publications and subscriptions 0.00

• 0.00
• 2300 Stationery and office supplies

45,000.00 45,000.00 5,000.00 5,000.00 50,000.00

11%

50,000.00

11%

2320 Miscellaneous Financial expenditur 2,000.00 2,000.00 2,000.00

0%

2,000.00

0%

2330 Legal expenses 30,000.00 30,000.00 30,000.00

0%

30,000.00

0%

2350 Miscellaneous insurance 15,950.00 15,950.00 15,950.00

0%

15,950.00

0%

2352 Miscellaneous expenditure on internal meetings 10,000.00 10,000.00 10,000.00

0%

10,000.00

0%

2355 Petty expenses 4,500.00 4,500.00 4,500.00

0%

4,500.00

0%

2360 Publications 10,000.00 10,000.00

• 5,000.00
• 5,000.00

5,000.00

• 50%

5,000.00

• 50%

2400 Correspondence and courier expenses 45,400.00 45,400.00

• 887
• 887

44,513.00

• 2%

44,513.00

• 2%

2500 Meetings expenses in genera 130,000.00 130,000.00 130,000.00

0%

130,000.00

0%

Title 2 1,481,000.00 1,481,000.00 0.00 0.00 0.00 0.00 0.00 0.00 130,000.00 130,000.00 0.00 0.00 1,611,000.00 1,611,000.00

9%

3000 Purchase of operational publications and subscriptions 22,000.00 22,000.00 22,000.00

0%

22,000.00

0%

3010 General publications 480,000.00 480,000.00 15,000.00 15,000.00 123,698.00 42,000.00 618,698.00

29%

537,000.00

12%

3030 Professional memberships and fees 5,000.00 5,000.00 5,000.00

0%

5,000.00

0%

3040 Translation costs 200,000.00 200,000.00 200,000.00

0%

200,000.00

0%

3140 Impact evaluation and WP act. auditing 320,000.00 320,000.00 320,000.00

0%

320,000.00

0%

3150 ENP - Projects in support of EU's External Assistance in the Neighbourhood area 960,000.00 960,000.00

• 4,700.00

955,300.00

0%

960,000.00

0%

3160 IPA - Projects in support of EU's External Assistance in the Enlargement area 960,000.00 960,000.00 30,000.00

• 6,650.00

983,350.00

2%

960,000.00

0%

3170 DCI - Projects in support of EU's External Assistance in the Development Co-operation instrument 440,000.00 440,000.00 440,000.00

0%

440,000.00

0%

3180 ILP - Projects: Innovation & Learning 670,000.00 670,000.00

• 30,000.00
• 112,348.00
• 42,000.00

527,652.00

• 21%

628,000.00

• 6%

Title 3 4,057,000.00 4,057,000.00 0.00 4,072,000.00

0%

4,072,000.00

0%

Total 19,460,000.00 19,460,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

• 15,000.00
• 15,000.00

0.00 0.00 19,460,000.00

0%

19,460,000.00

0%

Budget after transfers 09-Jun-10 ETF.27382 - BUDGET REVISION Q1 10-May-10 ETF.27727 - Q2 BUDGET REVIEW - INTRA-TITLE TRANSFERS 10-Aug-10 ETF.27585 - INCREASE IN INTERIM SUPPORT AND HR CONSULTANCY 09-Jul-10 ETF.27403 - INCREASE SUPPORT IN INTERIMAIRS (1177AR) 01-Jun-10 ETF.27666 - Q2 BUDGET REVIEW - TRANSFER FROM TITLE 1 TO 2 AND 3 10-Aug-10 Credits Initials 01-Jan-10 ETF.27122 - MEETING ROOMS IMPROVEMENT 19-Feb-10 ETF.27162 - INCREASED SUPPORT IN PROMOTIONAL MATERIALS 25-Feb-10 ETF.27282 - INCREASE SUPPORT IN CRO-ENT PROJECT 19-Apr-10 Page 4 of 4