Presentation FY 2020/2021 Governing Board Workshop May 15, 2020 - - PowerPoint PPT Presentation
Budget Presentation FY 2020/2021 Governing Board Workshop May 15, 2020 FY 20-21 Budget Highlights Operational Expenses Operational Revenues Annual Dues and Fees Capital Funding Capital Expenditures Water Conservation
Governing Board Workshop May 15, 2020
FY 20-21 Budget Highlights
Operational Expenses Operational Revenues Annual Dues and Fees Capital Funding Capital Expenditures Water Conservation Range of Risk
Salaries, Wages & Benefits 63% Operating Expenses 2% Utilities 11% Repairs & Maintenance 7% Interest & Financial Expense 2% Taxes, Licenses, & Insurance 3% Supplies & Services 3% Landscape Maintenance 6% Other 3%
$8.05 $10.00 $10.50 $11.00 $12.00
24.2% 5.0% 4.8% 9.1%
0% 5% 10% 15% 20% 25%
$5.00 $7.00 $9.00 $11.00 $13.00 $15.00 2016 2017 2018 2019 2020
Minimum Wage 2016-2020
Min Wage % Increase
246 (52%) of our employee base are governed by minimum wage laws
Membership 58% Golf Fees 33% Bowling 3% Ancillary Revenue 3% Special Events 1% Merchandise Sales 1% Food & Beverage 1% Other 0%
Purpose of managing, maintaining or improving the property and in which the owners of separately owned lots, parcels or units are mandatory members and are required to pay assessments to the association for these purposes.
Owner Member Dues
❖ Staffing ❖ Benefits ❖ Legal Fees ❖ Security ❖ Audit Fees
❖ Landscaping ❖ Facilities ❖ Golf Courses ❖ Right of Way ❖ Insurance ❖ Casualty ❖ Property ❖ Utilities ❖ Gas ❖ Water ❖ Power ❖ Maintenance ❖ Facilities ❖ Aquatics ❖ Equipment ❖ Parking Lots ❖ Golf
Increase in Dues is: $0.05 per day / $1.40 per month
0.0% 0.0% 15.0% 0.0% 0.0% 5.1% 0.0% 11.3% 14.9% 2.4% 3.4% 15.0% 8.7% 14.7% 14.7% 9.8% 3.7% 5.3% 4.2% 4.1% 6.0% 0.0% 2.9% 3.6% 2.3% 4.5% 3.2% 3.5%
0.0% 5.0% 10.0% 15.0% 20.0% 25.0%
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fee Increase
Round Type Resident Regulation Executive Regulation Executive Regulation Executive Regulation Executive Regulation Executive 18 Hole $ 22.00 $ 18.00 $ 32.00 $ 28.00 $ 39.00 $ 35.00 $ 32.00 $ 28.00 $ 22.00 $ 18.00 9 Hole $ 15.00 $ 11.00 $ 23.00 $ 19.00 $ 28.00 $ 24.00 $ 23.00 $ 19.00 $ 15.00 $ 11.00 * Twilight $ 15.00 $ 11.00 $ 20.00 $ 16.00 $ 26.00 $ 22.00 $ 20.00 $ 16.00 $ 15.00 $ 11.00 ** Super Twilight $ 13.00 $ 9.00 $ 14.00 $ 11.00 $ 19.00 $ 16.00 $ 14.00 $ 11.00 $ 13.00 $ 9.00 Kachina 18 Hole $ 11.00 $ 9.00 $ 16.00 $ 14.00 $ 20.00 $ 18.00 $ 16.00 $ 14.00 $ 11.00 $ 9.00 9 Hole $ 8.00 $ 6.00 $ 12.00 $ 10.00 $ 14.00 $ 12.00 $ 12.00 $ 10.00 $ 8.00 $ 6.00 * Twilight $ 8.00 $ 6.00 $ 10.00 $ 8.00 $ 13.00 $ 11.00 $ 10.00 $ 8.00 $ 8.00 $ 6.00 ** Super Twilight $ 7.00 $ 5.00 $ 7.00 $ 6.00 $ 10.00 $ 8.00 $ 7.00 $ 6.00 $ 7.00 $ 5.00 Coyote 18 Hole $ 17.00 $ 14.00 $ 24.00 $ 21.00 $ 29.00 $ 26.00 $ 24.00 $ 21.00 $ 17.00 $ 14.00 9 Hole $ 11.00 $ 8.00 $ 17.00 $ 14.00 $ 21.00 $ 18.00 $ 17.00 $ 14.00 $ 11.00 $ 8.00 * Twilight $ 11.00 $ 8.00 $ 15.00 $ 12.00 $ 20.00 $ 17.00 $ 15.00 $ 12.00 $ 11.00 $ 8.00 ** Super Twilight $ 10.00 $ 7.00 $ 11.00 $ 8.00 $ 14.00 $ 12.00 $ 11.00 $ 8.00 $ 10.00 $ 7.00 Family Guest Pass 18 Hole $ 31.00 $ 26.00 $ 44.00 $ 39.00 $ 55.00 $ 51.00 $ 44.00 $ 39.00 $ 31.00 $ 26.00 Guest/Public Play 18 Hole $ 31.00 $ 26.00 $ 44.00 $ 39.00 $ 55.00 $ 51.00 $ 44.00 $ 39.00 $ 31.00 $ 26.00 9 Hole $ 22.00 $ 16.00 $ 32.00 $ 27.00 $ 40.00 $ 35.00 $ 32.00 $ 27.00 $ 22.00 $ 16.00 * Twilight $ 22.00 $ 16.00 $ 30.00 $ 25.00 $ 37.00 $ 32.00 $ 30.00 $ 25.00 $ 22.00 $ 16.00 ** Super Twilight $ 16.00 $ 12.00 $ 20.00 $ 15.00 $ 22.00 $ 18.00 $ 20.00 $ 15.00 $ 16.00 $ 12.00 Public Frequent Play 18 Hole $ 17.00 $ 14.00 $ 24.00 $ 21.00 $ 29.00 $ 26.00 $ 24.00 $ 21.00 $ 17.00 $ 14.00 9 Hole $ 11.00 $ 8.00 $ 17.00 $ 14.00 $ 21.00 $ 18.00 $ 17.00 $ 14.00 $ 11.00 $ 8.00 * Twilight $ 11.00 $ 8.00 $ 15.00 $ 12.00 $ 20.00 $ 17.00 $ 15.00 $ 12.00 $ 11.00 $ 8.00 ** Super Twilight $ 10.00 $ 7.00 $ 11.00 $ 8.00 $ 14.00 $ 12.00 $ 11.00 $ 8.00 $ 10.00 $ 7.00
Unlimited Annual Golf Card 3,350 $ 18 Hole Golf Cart Rental - Per Person 14 $ Kachina Card 895 $ 9 Hole Golf Cart Rental - Per Person (includes Twilight & Super Twilight) 7 $ Deduct $100 when Unlimited or Kachina cards are purchased within year in the same household Golf Club Rental 15 $ Coyote Card 325 $ Pull Cart Rental 3 $ Public Frequent Play Card 1,400 $ Range Ball Key - Member 90 $ Range Ball Key - Public 99 $ Twilight Card 1,250 $ Range Balls 2 $
July-September October November-April May June
Rate Changes
Fee Increase
Fee Description
Current Fees FY19-20 Effective FY20-21 Amt Changed
Open Play - Per Line Fee Resident Open Bowling 2.65 $ 2.80 $ 0.15 $ Resident Open Bowling - After 8:00 pm 2.00 2.50 0.50 Guest and Non-Resident Open Bowling 3.20 3.35 0.15 Guest and Non-Resident - After 8:00 pm 2.40 2.90 0.50 Bowler Incentive Program: Discount Rates per line are for open play by league bowlers Bowler must be enrolled and active in league(s) for discount Discounts for Fall leagues will expire on April 30th. Discounts for summer leagues expire on August 30th. Bowling in 1 League - discount per line 0.15 0.15 0.00 Bowling in 2 Leagues - discount per line 0.20 0.20 0.00 League Fees CNP annual fee for September 1st to August 31st 25.00 25.00 0.00 CNP annual fee for January 1st to April 30th 12.00 12.00 0.00 (CNP names change pending Board policy approval) Other Pricing Charter Club Special - minimum of 10 club members - 3 games 6.00 6.25 0.25 League play - 3 games 7.70 8.00 0.30 Summer League Play - 3 Games 6.70 7.00 0.30 Resident Annual Locker Rental 20.00 20.00 0.00 Non-Resident Annual locker Rental 25.00 25.00 0.00 Shoe Rental - Resident 1.50 1.75 0.25 Shoe Rental - Non-Resident 1.50 1.75 0.25
1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 2016 2017 2018 2019
Asset Preservation Fee Revenue Calendar 2016-2019
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Golf R & R/ New $ 2,010,547 Recreation Center R & R $ 2,716,524 Rec Center New $ 829,200 Allowances $ 435,000 Proposed Total $5,991,271
Golf Capital Budget
Golf Maintenance Equip $734,382 Desert Trails Bunker Project $290,000 Golf Maintenance Vehicles $253,004 Pebblebrook Shoreline Repair #18 $221,450 Pebblebrook Pro Shop Parking Lot $187,000 Golf Carts (25) for Golf Courses $123,600 Pebblebrook Replace Putting Green $90,000 Others (Vehicles, Ice Machines, Aeration, etc.) $111,111 Total $2,010,547
FY 2020-21 Proposed Golf Capital Budget
Palm Ridge Parking Lot/Lighting $876,000 Scoring System – Sports Pavilion $240,905 HVAC Units $219,606 Beardsley Roof $198,000 RHJ Flooring (Swim – Fitness) $170,000 Library Roof $147,700 Others Under $100K $864,313 Totals $2,716,524
FY 2020-21 Proposed Recreation Centers Repair and Replacement
Metal Shop $410,000 Beardsley Park Transformer $165,000 Memo’s Gas Line Project $75,000 Kuentz Expansion – Fitness Room Equipment $60,000 Recreation Centers Equipment (Chairs, Tables, Trash Bins) $49,700 East Property Fence Replacement $48,500 Tables And Chairs For Palo Verde Patchers $21,000 Total $829,200
FY 2020-21 Proposed Recreation Center New Construction
0.0% 0.0% 15.0% 0.0% 0.0% 5.1% 0.0% 11.3% 14.9% 2.4% 3.4% 15.0% 8.7% 14.7% 14.7% 9.8% 3.7% 5.3% 4.2% 4.1% 6.0% 0.0% 2.9% 3.6% 2.3% 4.5% 3.2% 3.5%
0.0% 5.0% 10.0% 15.0% 20.0% 25.0%
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
ADWR Ground Water Management Program Active Management Area
Current system is from
1984 (37 years old)
Increasing repair and labor
costs
Essential for compliance
with ADWR Plan 4 and Plan 5 (2023 - 2025)
Legal Assessment
Grandview Golf Course Irrigation Replacement Delayed Until FY 21-22
Turf Removal $1,731,430 41 acres at $42,230/acre Irrigation System Replacement $3,167,250 123 acres at $25,750/acre
Total of $4,898,680
Golf Courses Recreation Centers Allowances
* Green highlighted items have been identified as deferable
Golf Maintenance Equipment $734,382
$105K Average Cost Of
Golf Maintenance Equipment For Each Of Our 7 Courses
Mowers, Tractors,
Aerators, Grinders, Others
Palm Ridge Parking Lot $701,000
Mill and Resurface Crumbling Overlay Unsafe Walking and Driving
Conditions
Metal Shop
▪ FY19-20 $500K requested by General Manager to provide building solution to safety and easement issues ▪ This has been a RCSCW requested project, centered squarely on a safety and liability ▪ This was not a Metal Club request ▪ FY19-20 Governing Board authorized $250K to remedy the situation ▪ Eight months of dedicated meetings to determine, feasibility, County compliance, storage yard layout, (2) architectural designs w/reviews, redesign and a two courtesy secured range of magnitude cost assessments from Qualified General Contractor
Metal Shop
▪ Architectural Design for addition on the south side of metal shop ▪ Value Engineered steel stud framing, stucco exterior, flat roof structure ▪ The Metal Club provided $18,000 in FY20 for the construction and expansion of yard enclosure to assist with the renovation ▪ Our estimate is based on an extremely conservative preliminary design ▪ $250K Approved Budget (FY2019-20) ▪ $570K - $660K Estimated Total ▪ $320K - $410K Additional Funds Needed
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
10-Year RCSCW Club Revenue Comparison
Over $124,000 Average Annual Club
Revenue
$20,000 Annual Contribution to the
Operational Cost of the Village Store
$18,000 Metal Club Funding for the
creation of a material storage area to facilitate the relocation / renovation efforts
Desert Trails Bunker Project $290,000
30 bunkers / 77,200 Sq. Ft. Last of the 7 Courses Useful Life 13 Years Improve Playability
Golf Maintenance Vehicles $253,004
$36K Average Cost Of Golf
Maintenance Vehicles For Each Of 7 Courses
Work Trucks, Utility Vehicles,
Utility Carts
Pebblebrook Golf Course Shoreline Repair #18 $221,450
Install 1,200 Ln. Ft. Block Wall Erosion Control and Water
Conservation
Improved Playability
HVAC Repair & Replacement $219,606
Replaces Units With
An Average Age of 18 Years
Approximately 240
HVAC Units Throughout The RCSCW Campus
Beardsley Flat Roof Restoration $198,000
Restores the Arts & Crafts
Building Flat Roof
Provides 15 Year Warranty
Pebblebrook Golf Course Parking Lot $187,000
Mill and Resurface Crumbling Overlay Unsafe Walking and
Driving Conditions
Palm Ridge Lighting – Parking Lot & Walkway $175,000
Replaces Existing Fixtures and Wiring New Energy Efficient LED Fixtures Concurrent to the Asphalt Project
RH Johnson Swim & Fitness Hallways, Lockers, Restrooms $170,000
Replaces All Flooring High Number of Incident Reports Installs Less Slippery Materials
Beardsley Park Transformer & Electrical Renovation $165,000
Electrical Demand Corrections Separates Club Use Areas From Events New Transformer, Panel and Renovated
Wiring
Library Flat Roof Restoration $147,700
Restores Flat Roof Provides 15 Year Warranty
Current Inventory
Average Age is 9.5 Years
Reduces Repairs and
Downtime
Our carts are gas not electric Typical fleet cart lasts 4 years Average age on our fleet is 9 years, replacing 10 12-year-old carts Older carts have Robin engines, newer carts have Kawasaki (uniformity of parts) A typical golf course will spend roughly $330,000 every 4 years for carts ($4,600 x 72) Due to small fleets at each golf course, we run out of carts during the Nov-Mar season Not only do we lose the cart revenue, we lose the green fees, too
Safety & Structural Integrity $100,000
Allowance to Address
Unanticipated Property Repairs
Capital Items $50,000 to $99,999
Others Under $100K $864,313
Four Landscaping Vehicles and Bunker Rake $164,069
Five Admin Vehicles $161,710
Beardsley Pool Heater replacement $64,736
Mini-golf carpeting $56,000
Flooring projects (Palm Ridge, Beardsley, Sports Pavilion $54,000
Audio Visual for Lecture Hall $51,500
Library Entry Door and Check-in Countertops Replacement $39,500
Palm Ridge Video Projection and Sound System Improvements $36,708
Pickleball Courts Resurfacing (Palm Ridge #’s 11-18) $30,000
Sports Pavilion Sprinkler Head Replacement $25,000
Sports Pavilion Counters/Display Case Reface $25,000