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Creating a lifelong sporting habit

University Sport Activation Funding Pre application workshops

Creating a lifelong sporting habit

Workshop Content

• Introduction
• What do Sport England want to fund?
• What is eligible?
• Finance and Partnership funding
• Measuring and Evaluating projects
• What makes a good project?
• Available resources

Creating a lifelong sporting habit

Why Universities?

• The Active People Survey (7) 2012/13 highlighted that

50% of HE students participate in sport once a week with 65.7% of students doing some sport.

• Active People Survey demonstrates that individuals who

went to university and played sport are more likely to continue playing sport throughout their lives.

• Sport England strategy 2012-17 showed its commitment

to working in partnership with the HE sector and set itself an objective of three quarters of unive niversity sity st students udents aged 18-24 will get the chance to take up a new sport or continue playing a sport they played at school or college.

Creating a lifelong sporting habit

University Sport Activation Fund

University Sport Activation Fund seeks to build upon the current ‘Active Universities’ investment (2011-2014) into Higher Education to challenge HE institutions further to develop their sport offer for students, building a ‘sporting habit for life’.

• £15m revenue funding
• Available for three year projects.

Creating a lifelong sporting habit

Aim and purpose

• Inc

ncrea ease regular participation (at least 1x30 minutes per week) in sport by HE students in Higher Education establishments

• Kee

eep students in sport when they transition from school or college as well as throughout their university time

• Raise

se the he pro rofil file of sport within HE and its contribution towards university objectives

• Encourage and support the development and maintenance of

relation

• nsh

ships ps that deliver and sustain participation increases

• Invest in projects that can demonstrate and deliver

sustainabl ble participation increases

Creating a lifelong sporting habit

We are specifically seeking applications from;

Higher er Educat cation ion Insti tituti tution

• ns / Universi

ersities ties

A university can apply:

• once as an individual institution
• once as a lead applicant or a partner in a group application

Sport England would particularly expect a collaborative approach to increasing student participation, where universities are located within the same proximity. The term ‘universities’ includes only the 129 Higher Education Institutions (HEIs)who are recognised by the Higher Education Funding Council for England.

Creating a lifelong sporting habit

Is this funding for you?

• Funding is available for revenue only projects.
• There is a minimum limit of £30,000 but no upper limit
• Projects must offer value for money
• We are seeking to fund projects over a three year period
• Partnership Funding is required
• 80% of participants in your project MUST be HE students

– students enrolled on higher education (HE) courses at universities in England.

• Successful projects will be expected to begin delivery no later than

Novem vember ber 2014 14

Creating a lifelong sporting habit

We are looking to fund:

• NEW

EW pro roje jects cts which use knowledge and insight to provide appropriate

• pportunities to meet existing unmet demand or develop additional demand

for sport for HE students in a specific area or university. These projects must id iden entify tify new ew an and ad addit ditiona ional opportunities for student sport to demonstrate the need for investment.

• EXI

XISTIN ING pro rojec jects ts that have received funding from Sport England and can demonstrate they have previously had a significant impact on participation and the value of sport in HE within their area or university. Using insight and knowledge these projects mu must st iden identify tify new ew and ad addi ditio tional al op

• pport

rtunities ities for student sport, to demonstrate the need for additional investment.

Creating a lifelong sporting habit

Priorities for funding

• A higher

r priori rity ty will be given to projects that:

– Can clearly demonstrate a sport pathway for their students and where Sport England investment could improve this to meet student need.

• A lower priority

ity will be given to projects that are:

– Single sport – Substantially focused on gym, dance and fitness exercise classes.

Creating a lifelong sporting habit

Creating a lifelong sporting habit

We are seeking projects who can:

• Widen

en the sportin ing g offer

– to provide opportunities to encourage students to play sport and keep students in sport as their motivation and confidence grows.

• Make

e use of

• f sp

spare e capaci acity: ty:

– utilising outdoor and indoor spaces within university estates that are not traditionally for sport but appeal to students.

• Develo

elop a work rkforc force: – to drive, promote and deliver student sport and increase student participation. – We will consider funding the following roles:

• sport development roles
• apprenticeships / interns
• full or part time multi sport activator type roles

Creating a lifelong sporting habit

We are seeking projects who can:

• Improve
• ve facility

ity access: :

– the hire of additional facilities or purchase of equipment which will improve access to sporting provision and improve utilisation

• f external facilities where spare capacity exists.
• Promot
• te

e and market et opportuni rtunitie ties: s:

– develop a variety of regular communication methods to ensure sporting activities are brought to the attention of students throughout the year.

Creating a lifelong sporting habit

Eligible Costs

• Education and training opportunities
• Salary and on-costs
• Start-up costs; for example advertising costs
• Recruitment and interview costs
• Travel and subsistence costs for project workers, coaches,

volunteers etc.

• Development costs including marketing, e.g. promotional leaflets,

flyers, banners, costs of establishing a website etc.

• Training and capacity building e.g. costs for training staff /

volunteers, course fees and the costs of bringing in trainers

• Partnerships and activity development.
• Extensions in the size of existing revenue projects.
• Sport Equipment no greater than £10,000 of your total project costs

(criteria applies)

Creating a lifelong sporting habit

What is ineligible for funding?

• Incomplete applications, including those where the documents are

not uploaded.

• Projects with no element of confirmed partnership funding (in cash
• r in-kind).
• On-going initiatives and sports programmes –Recreational activity,

such as walking – the outcome of projects must be participation in at least moderate intensity. See our frequently asked questions for a list of eligible activities.

• Activity that would only appeal to students who are already likely to

be participating more than twice a week or who participate in a sport at BUCS competitions and above.

• Regional strategic posts or sport specific development roles.

Creating a lifelong sporting habit

• Projects solely benefiting the local community with no impact on

student participation

• Affiliation to BUCS and BUCS competitions or re- branding of

existing sports programmes.

• One off events or weeks, which cannot demonstrate sustained

participation post event.

• Sports activities relating to academic course content and

requirements.

• Activities which follow a model of Sportivate or Satellite Clubs

programmes

What is ineligible for funding?

Creating a lifelong sporting habit

• General running costs, e.g. on-going staff costs, council tax, gas,

electricity or water bills.

• Routine maintenance, repairs and renewals.
• Purchasing or leasing of vehicles.
• Gym Equipment or Equipment only applications.
• Goods or services purchased before an award is made.
• Research activity which includes audits, mapping and development

tools

• Items that only benefit an individual, e.g. prizes, scholarships,

bursaries, personal clothing or equipment or the purchase of tickets for events. This list is not exhaustive and may be added to.

What is ineligible for funding?

Creating a lifelong sporting habit

Defining Sport

• Regular sports activity is defined as 1x30 minutes of

moderate activity a week throughout the year

• What sports count?

– The sport must be recognised as moderate intensity – We would prefer that the sport is also a recognised sport by Sport England – The sport activity chosen should not duplicate any work with NGBs through their whole sport plan, it should be additional.

Creating a lifelong sporting habit

University Sport Activation Fund Measurement & Evaluation

Creating a lifelong sporting habit

University sport fund M&E arrangements

• Part 1: Basic data collection from all projects (six monthly

progress reporting via Sport England’s online portal)

– To give a basic indication of project progress, and help manage performance – Participants – Attendances – Progress updates

• Part 2: Higher Education Sport Participation and Satisfaction

Survey (HESPSS)

– To track the impact of the university sport fund on student sport participation and satisfaction – To provide a rich understanding of how much students in each institution are participating, what sports they are doing, where they are doing sport and how these things change over time

19

Creating a lifelong sporting habit

Basic Data Collection: Participants

• Definition of participants

– The number of people that take part in the project at least once

• Mandatory breakdowns

– Gender (male / female) – Age (14-25 / 26+) – Participant type (HE student / HE staff / other)

• Other breakdowns

– Disability (disability or limiting long term illness / no disability or limiting long term illness) – Ethnicity (BME / white)

20

Creating a lifelong sporting habit

Basic Data Collection: Participants

• Collecting participants information

– Requires a registration process that enables you to record some basic info about each new person that takes part

• Setting participant target figures

– There is no fixed number of participants that can be expected – Think about the activities you are planning to deliver – Think about the size of your student population – Think about who you expect to attend – Think about the overlap between different activities, as each person should only be counted once

21

Creating a lifelong sporting habit

Basic Data Collection: Attendances

• Definition of attendances

– The number of times that individuals take part in sport in the project – No breakdowns required

• Collecting attendances information

– Keep a record of how many people attend each session of activity e.g. using headcounts, session registers, or monitoring ‘clicks’ through a turnstyle

• Setting attendance target figures

– There is no fixed number of attendances that can be expected – Think about how many sessions you expect to deliver, and the average attendance at each one – Think about the time it will take to get activities up and running

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Creating a lifelong sporting habit

Higher Education Sport Participation and Satisfaction Survey (HESPSS)

• Sport England will use the survey to track student

participation and to measure the impact of our investment in the fund

• It will be mandato

datory ry for a all funded ded HEIs to take part in the survey

• Sport England will work with each funded HEI to agree

targets for the survey measures for the lifetime of the project

• An independent research company will host the survey,

support the sample management and data collection processes, analyse the data and produce survey results.

23

Creating a lifelong sporting habit

Higher Education Sport Participation and Satisfaction Survey (HESPSS)

• Funded

ded HEIs will have two options:

– To provide student email addresses to the independent research company to manage the distribution of the survey – To distribute the survey themselves

• Specific responsibilities will include the following:

– Getting agreement to use student email addresses for the survey – Uploading a complete list of email addresses to the survey website – Providing the logo of your HEI to include in the survey invitation email – Doing a small amount of sample management while the survey is live, including answering any student queries – Conducting some promotional work to ensure a good response – Providing a few details about your student population e.g. the numbers of males and females, under and post graduates and full or part time students.

24

Creating a lifelong sporting habit

Higher Education Sport Participation and Satisfaction Survey (HESPSS)

• Sport England publishes an overall report with the national

level results on our website

• All funded

ded HEIs will get a report with the results for their individual institution

• The survey will provide a unique and powerful resource for

HEIs to understand how much their students are participating, what sports they are doing, where they are doing sport, how these things change over time and how their institution compares with the overall national picture

25

Creating a lifelong sporting habit

Finance

• Detailed year by year budget sheet
• Partnership funding

– Minimu nimum1/3 of Total project costs in partnership funding 50% 50% of that in cash – In kind contributions must have some form of value that can be clearly costed. – All partnership funding (cash and in kind) must be ‘additional’ (i.e. above and beyond any existing provision) – Partnership funding must contribute towards eligible project costs. – Sport England is happy to ‘front load’ investment

Creating a lifelong sporting habit

An example:

Project t year Total Project ct Costs s (£) Partner ersh ship ip funding ing (£) Amount t request ested ed from Sp Sport England land (£) 1 100,000 10,000 90,000 2 100,000 30,000 70,000 3 100,000 60,000 40,000 TOTAL 300,000 100,000 200,000

• You have calculated you total project costs to be £300,000 over

three years

• You are required to find a minimum1/3 in partnership funding =

£100,000, 50% of this must be cash = £50,000

Creating a lifelong sporting habit

Resources

• Prospectus
• FAQs
• Delivery Plan template
• Budget Form
• Measurement step by step guide
• Insight pack
• Application form template

Creating a lifelong sporting habit

What makes a good application?

Needs ds and Evidence dence Base

• A strong project will demonstrate

– an excellent understanding of its university / student area – Student needs and opportunities for participation – driven by consultation and insight from its potential participants and stakeholders – show a strong strategic context with relevant key internal partners.

• This section

n will contribute ibute 25% towards rds your assessment ent rating

Creating a lifelong sporting habit

What makes a good application?

Delive very ry and Impact ct

• A strong project will be able to demonstrate

– a detailed delivery plan, including all costs – clearly show how the project will address identified need. – robust confidence in the ability of the partnership to achieve realistic but ambitious numbers for increasing participation, – Strong management of any associated risks.

• This section

n will contribute ibute 40% towards rds your assessme ment nt rating ng

Creating a lifelong sporting habit

What makes a good application?

Project ct Partner ership hip

• A strong project will be able to demonstrate

– key partners within a university are taking responsibility for the delivery of the project. – Joint applications should demonstrate all partners are willing to take responsibility for the project and are directly investing into it.

• This section

n will contribute ibute 15% towards rds your total assessme ment nt rating. ng.

Creating a lifelong sporting habit

What makes a good application?

Sustain inabili ability ty

• A strong project will be able to demonstrate

– a robust plan for sustaining participation beyond the life of the project including – strong financial planning to enable continued delivery of activities – in line with the long term strategic vision for the university as well as any wider added benefits.

• This section will contribute 20% towards your total

assessment rating.

Creating a lifelong sporting habit

Project Specific Documents

• Written details of your partnership arrangements (e.g. partnership agreement,

governing document or a single letter jointly signed by all partners)

• Evidence of confirmed partnership funding that meets our minimum requirements by

means of a headed letter or partner funding agreement signed by an authorised person within the organisation that is contributing the funding

• A Delivery Plan for your project (a suggested template is available from the webpage)
• A completed Budget Breakdown and Financial Information sheet (the blank template

can be downloaded from the webpage)

• A Job Description and Person Specification for the role(s) you are creating if

if – your project involves the creation of a substantive position of employment. Ideally these should also have evidence that these have been agreed with your HR department (please also include a staff structure document) – your project involves the creation of student volunteer roles such as activators

• Clear diagram illustrating a university sport pathway both current and future
• Sign off from the senior management group at the university (and partner universities

if applicable)

Creating a lifelong sporting habit

Timescales

• Univer

ersity ity Sport Activa ivati tion

• n fundin

ding:

– opens ens 6th

th Janu

anuary 2014 14 – closes

• ses on
• n the 24

24th

th Marc

rch 2014 14

• Sport England

and assessme ment period

• d:

– Marc rch – June ne 2014 14

• If

If projec ects ts are called ed for intervi rview ew:

– like kely ly to to be be held ld betwe ween 26 26 May and and 5 June ne 2014 14.

• Announce

unceme ment nt of

• f awards

rds

– July ly 2014 14

• Succes

essful ful project ects expec ected ted to to delive ver:

– no no later er than Novem vember ber 2014 14.

Creating a lifelong sporting habit

Questions