Virtual Workshops 101 Virtual Workshops 101 What weve learned - - PowerPoint PPT Presentation

Virtual Workshops 101 Virtual Workshops 101

What we’ve learned facilitating virtually, tips & tricks for successful virtual workshops, and a chance to try on your activities in a safe environment.

What we What we’ll cover ll cover …

• Direct lessons from virtual workshops
• Big differences between in
• person and virtual workshops
• Workshops vs. Webinars
• Examples of the Magic Formula Virtually
• Virtual Processing
• Various Platforms
• Zoom How To’s
• Tips & Tricks
• Q&A
• Trying on Activities (if desired)

Direct Lessons Direct Lessons …

• COVID -19 has taken away a lot of things, but not our ability to make a

positive difference in the lives of students.

• Connecting virtually may not be ideal, but it’s not impossible.
• Virtual facilitation is not as nearly as scary as we think it is.
• The small amount of time students are in your workshop can have a

lasting impact on their lives.

• “The method has changed, but not the mission.”

In In-Person Workshops vs. Virtual Workshops Person Workshops vs. Virtual Workshops

In In -Person Person

• Activities typically involve movement,

complex direction sets, etc.

• Visual aides typically include

tearsheets , papers, pictures, etc.

• Supplies typically include many

tangibles and manipulatives.

• Classroom management is an added

challenge for facilitator.

• Students may have been signed up for

workshop by teacher, etc.

• Time constraints may restrict ability to

make connections.

Virtual Virtual

• Activities require few, if any supplies and

little movement. They can include writing, acting, and social media/phone

• apps. They can also utilize students

finding what they have nearby.

• Visual aides are electronic.

Powerpoints , Google Slides, screen backgrounds, etc.

• Video Conferencing platforms assist with

classroom management, making it near impossible for side conversation and having administrative features.

• Virtual workshops typically require a

desire to attend, sign up, and prepare.

• While time constraints exist, most

students have more time to make true connections now, and genuinely crave it.

Workshops vs. Webinars Workshops vs. Webinars

Just like you’d want to ensure your workshops were engaging and you weren’t giving a lecture, you want to ensure your virtual workshop is engaging and doesn’t feel like a webinar. Both workshops and webinars have learning objectives and desired outcomes, but key differences lie in how those are met. It is important to note that both both of th e se form ats h ave a tim e an d p lace , e n g ag in g stu d e n ts ju st typ ically w orks b e tte r in a w orksh op form at.

Comparing Workshops & Webinars Comparing Workshops & Webinars

Workshops Workshops

• Participant driven. Most of the talking

is done by the participants, instead of the facilitator.

• Engage in multiple ways, including

visually, through activities, and peer

• to -peer discussion.
• Typically involve participants

creating creating a type of takeaway, be it a plan, social media post, etc.

• Create and foster autonomy

—your participants help drive where you go.

• Involve experiential

experiential learning, processing, and application.

Webinars Webinars

• Facilitator driven. Most of the talking is

done by the facilitator, instead of the participants.

• Typically have a slide deck to get

through and involve little engagement with participants or each other ( much like what you’re experiencing now….awkward.)

• Fron tload all in form ation an d h op e

p articip an ts do som e th in g w ith it.

• Facilitator d ire cts th e sh ow , an d

p articip an ts are alon g for th e rid e .

• In volve in form ation sh are , an d an
• p p ortu n ity for Q&A.

Kolb Kolb’s Learning Model s Learning Model

Examples of the Magic Formula Virtually Examples of the Magic Formula Virtually

Connection: Connection: The opening of your workshop. “Hooks” the audience in a way that makes them want to engage and participate. Examples: Share a QR Code to an online game and have students compete, have student use chat feature to create a story (one sentence at a time), draw a picture to share on their camera or a PowerPoint slide, video clips, using whiteboard to collaboratively draw a picture/object, online pictionary /hangman, etc. Support: Support: An e n g ag in g activity th at allow s you r stu d e n ts to e xp e rie n ce som e th in g th at re late s to w h at you w an t to te ach th e m . Examples: Video clips (again), short personality test/questionnaires, question prompts or lists, scenario based team activities using breakouts, virtual chalk talk using Google doc. Application: Application: Givin g you r stu d e n ts th e ch an ce to ap p ly w h at th e y’ve le arn e d in a w ay th at can “m ake it stick”. Examples: Social media posts, creating a TikTok , Kahoots , scenario based team activities, independent processing, creating a plan of action.

Virtual Processing Virtual Processing

Processing is the universal key to hitting your points, and achieving your objectives. That doesn’t change virtually. Remember, these are the ways students can process: Facilitator Frontloading Examples: Facilitator Frontloading Examples:

• P u ttin g all p oin ts stu d e n ts sh ou ld le arn
• n a P ow e rP oin t slid e .
• Ve rb alizin g p oin ts to stu d e n ts to w rite

d ow n .

Q&A Examples: Q&A Examples:

• …

.Q&A. It’s in th e title .

• Ju st kid d in g , straig h t u p askin g

q u e stion s an d w aitin g for re sp on se s.

• Utilizin g a se rvice like “P ollEve ryw h e re ”,

w h e re you can p ose a q u e stion on you r scre e n an d stu d e n t’s te xt in an sw e rs.

• P u ttin g q u e stion s in th e ch at an d

g ivin g tim e for ve rb al re sp on se s.

• Use th e “Raise you r Han d ” fe atu re for

stu d e n ts to an sw e r q u e stion s.

• Facilitator Fron tload in g
• Qu e stion & An sw e r
• P articip an t Drive n P roce ssin g
• In d e p e n d e n t Re fle ction

Participant Driven Processing Examples: Participant Driven Processing Examples:

• P lacin g stu d e n ts in to b re akou t room s an d

g ivin g th e m a p rom p t an d a lim ite d n u m b e r

• f tim e to d iscu ss.
• Assig n in g stu d e n ts a n u m b e r to b re ak in to

g rou p s, an d u tilize ch at fe atu re s to start a sm all g rou p ch at.

Independent Reflection Examples: Independent Reflection Examples:

• Givin g stu d e n ts a jou rn al p rom p t to an sw e r.
• “P e rson al In ve n tory” asse ssm e n t an d follow

u p q u e stion s to re fle ct on .

• Sim p ly askin g a q u e stion , an d n ot p roce ssin g

it.

Various Platforms Various Platforms

There are several platforms available to you. We’ve done our best to compile them here.

Platform Platform Cost Cost Maximum # of Maximum # of Participants in Participants in Free/Cheapest Plan Free/Cheapest Plan Maximum Amount of Maximum Amount of Time in Free/Cheapest Time in Free/Cheapest Plan Plan Cool Features Cool Features Zoom (Fre e Ve rsion ) Fre e 10 0 4 0 Min u te s Virtu al Backg rou n d , W aitin g Room , Bre akou t Room s, W h ite b oard in g , Co-an n otation Zoom P ro $14 .99/m on th 10 0 24 Hou rs Sam e as fre e , as w e ll as ad d ition al ad m in con trols an d e n h an ce d se cu rity Goog le Han g ou ts Fre e 10 Non e In te llig e n t m u tin g , e m oji/GIF in te g ration s GoToMe e tin g Fre e for 30 d ays, w ith n o au to e n roll. 150 (p rofe ssion al p lan , $12/m on th – afte r fre e trial) Non e Co-org an ize r fe atu re , u n lim ite d clou d re cord in g s, tran scrip tion , slid e to P DF fe atu re s, d raw in g tools, an d ke yb oard /m ou se sh arin g . Join .m e $20 /m on th 250 Non e Scre e n /file sh arin g , w h ite b oard , h ost con trol an d ad m in fe atu re s (like con trollin g w h o can sp e ak, sh ow live vid e o file s, e tc.)

Zoom How To: Share Video & Audio Zoom How To: Share Video & Audio

If you’re planning on sharing video, or playing music, sharing your computer audio is key and

• ptimizing video is key. If you do not do these things, your audio will not sound good and your

videos will be very laggy . Here’s how to do it:

Zoom How To: Breakout Rooms Zoom How To: Breakout Rooms

Breakout rooms are an awesome tool for facilitators to control activities, encourage processing, and break students into groups. Here’s how to do it:

Zoom How To: Waiting Room Zoom How To: Waiting Room

The waiting room is a great way to avoid the awkward uncomfyness

• f not having started yet

but feeling obligated to make conversation until your workshop starts. Here’s how to do that:

Zoom How To: Whiteboard Feature Zoom How To: Whiteboard Feature

The Whiteboard feature is a great way to interact with your audience and let them take control

• f the screen, if you’d like.

Here’s how to do that:

Zoom How To: Participant Management Zoom How To: Participant Management

Managing your participants will be crucial to your success. Here’s some things you can do:

Zoom How To: Setting up Key Features Zoom How To: Setting up Key Features

In order to have access to things like Breakout Rooms and the Waiting Room, they need to be enabled in your settings. Here’s how to do that:

General Tips & Tricks General Tips & Tricks

• Avoid complex supplies. When thinking of what supplies you’d want students

to have, think through what they most likely already have in their homes. Many cannot leave to purchase supplies, and may not have the resources .

• Provide a necessary supply list before your workshop.
• Do not

Do not p u b licly p ost you r w orksh op lin k. Do a sig n u p sh e e t u sin g Goog le Form s or JotForm (or w h ate ve r you p re fe r) an d se n d th e lin k th at w ay. P u ttin g it in th e p u b lic le ad s to Zoom b om b in g .

• Have a m u sic stre am in g se rvice p u lle d u p on you r com p u te r an d sh are you r

com p u te r au d io, it is cle an e r to h ave th e m u sic com in g straig h t from you r com p u te r th an m u ffle d th rou g h a sp e ake r.

• If you h ave a sp are TV you can h ook u p via HDMI, or an oth e r com p u te r

m on itor, e tc., try p lu g g in g th at in an d u tilizin g it to ke e p you rse lf on track.

• Con sid e r h avin g a te am m ate join as a “p rod u ce r” to h e lp ru n slid e s, m u sic,

sp lit in to b re akou t room s, e tc.

• Use th e p ow e r of social m e d ia. Cre ate a h ash tag , start a m ove m e n t,

e n cou rag e a tan g ib le take aw ay th rou g h social m e d ia for ap p lication s, re vie w activitie s, e tc.

Visual Aides Visual Aides

Sharing your screen provides a unique challenge. You want to provide visual aides for students, but also want to see their faces. There are ways you can balance visual aides to engage with your audience, but don’t necessarily use them the entire time if not necessary.

• Virtual Backgrounds

Virtual Backgrounds To ad d som e “color” or “cu ltu re ” to you r w orksh op , con sid e r h avin g you r stu d e n ts u tilize th e virtu al b ackg rou n d s fe atu re to satisfy a p rom p t you g ive th e m (p u t you rse lf b ack in to on e of you r favorite m om e n ts, e tc.)

• Relevant Videos

Relevant Videos Ou r stu d e n ts (an d le t’s b e fair, u s too) are b asically sp e n d in g q u aran tin e on You Tu b e an d TikTok. In corp orate w h at th e y alre ad y kn ow an d love in to you r w orksh op to te ach con te n t an d b u ild rap p ort.

• Pear Slide Deck Add

Pear Slide Deck Add

• On

On Th is Ad d -On to Google Slides Google Slides allow s you r stu d e n ts to fu lly in te ract an d e n g ag e w ith a slid e p re se n tation you cre ate .

• Whiteboard

Whiteboard an d An n otation Usin g w h ite b oard or an n otation s can allow you r stu d e n ts to e n g ag e w ith you r scre e n w h ile you still m ain tain con trol, an d still p rovid e aid e s for visu al le arn e rs.

Real truths. Real truths.

• Your workshop is not going to look, or feel, like it does in person. That doesn’t mean it’s any less

impactful.

• In a time when you feel like you’re connecting with members less, you may actually be

connecting with them more.

• No one is expecting you to be perfect at running technology, executing your content, flawlessly

processing, and blowing member’s minds every time. People are expecting you to take the time to prepare. prepare.

• Ju st like it sh ou ld b e in p e rson —you r virtu al w orksh op s sh ou ld b e ab ou t th e m , n ot u s—alw ays.
• If you b u y in to it, so w ill th e y.
• No on e h as a clu e w h at th e y’re d oin g . Com p arison is—an d alw ays w ill b e —th e thief of joy

thief of joy . Re sp e ct you rse lf an d w h at you b rin g to th e tab le .

Questions. Questions.

• How long should workshops be for our student’s attention span?
• Is it possible to pre
• record workshops but still have an element of live processing?

What advice do you have on pre

• recorded workshops in general?
• What type of topics do members want to sign up for, and what are the best times to

host these?

• How do we keep members engaged and involved online?
• How can students do online worksheets?

What else? What else?

The rest of our time together will be sp e n t w orkin g w ith office rs w h o w an t to try on activitie s. You ’re w e lcom e to join ,

• r h op off. Th an ks for join in g ! To

volu n te e r to try on an activity, u se th e “raise you r h an d ” fe atu re .

Contact Info for Support and Ideas: Contact Info for Support and Ideas:

Kourtney: klehman@ffa.org Eric: enelson@ffa.org State Officer Programs Team: stateofficers@ffa.org .