POLICY COMMITTEE MEETING August 07, 2019 1:00 P.M. AGENDA I. - PowerPoint PPT Presentation

Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow POLICY COMMITTEE MEETING August 07, 2019 1:00 P.M.

AGENDA I. CALL TO ORDER II. OPENING REMARKS A. Chairman/Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District III. ACTION ITEMS A. Consider approval of Policy Committee meeting minutes – April 11, 2019 B. Consider amending and possible action on the Board Policies manual to: i. address Section IX, 9.1, BOARD OF DIRECTORS MEETING AGENDA Purpose, whether all (or possible consideration of a dollar amount) of expenditures and awards for capital projects not funder in the annual operating budget shall be placed on the regular agenda ii. address Section IX, 9.1, BOARD OF DIRECTORS MEETING AGENDA, approval limits for the Executive Director, Consent and Regular Agenda Items. iii. address Section II, 2.4, EXECUTIVE DIRECTOR/GENERAL MANAGER ED/GM Annual Evaluation Process iv. address Section III, 2.4, EXECUTIVE DIRECTOR/GENERAL MANAGER Deputy Director salary approval responsibilities v. address Section VII, BOARD OF DIRECTORS COMMITTEE POLICY, Committee Policy for consideration of additional guidelines for review by Committees C. Possible creation of a policy regarding audio/video recording of Board Meetings. IV. DISCUSSION ITEMS A. Possible creation of a policy regarding prohibition of awarding contracts to vendors in litigation. B. Review and discussion of a policy regarding concealed handguns/additional security measures (Personnel Policies Manual, Section 2.11 and Administration & Finance Policies Manual, Section X). C. Consider other Policy Amendments as directed by Committee. D. Opportunity for Committee Members to Provide Feedback on Policy Committee Meeting E. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time) V. ADJOURNMENT 2

AGENDA I. CALL TO ORDER II. OPENING REMARKS A. Chairman/Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects, and ongoing programs of the District 3

AGENDA III. ACTION ITEMS A. Consider approval of Policy Committee meeting minutes – April 11, 2019 Recommend Approval of Policy Committee Minutes – April 11, 2019 4

AGENDA III. ACTION ITEMS B. Consider amending and possible action on the Board Policies manual to: i. address Section IX, 9.1, BOARD OF DIRECTORS MEETING AGENDA, Purpose, whether all (or possible consideration of a dollar amount) of expenditures and awards for capital projects not funder in the annual operating budget shall be placed on the regular agenda ii. Address Section IX, 9.1, BOARD OF DIRECTORS MEETING AGENDA, Approval limits for the Executive Director, Consent and Regular Agenda Items. iii. address Section II, 2.4, EXECUTIVE DIRECTOR/GENERAL MANAGER, Annual Evaluation Process iv. address Section III, 2.4, EXECUTIVE DIRECTOR/GENERAL MANAGER Deputy Director salary approval responsibilities v. address Section VII, BOARD OF DIRECTORS COMMITTEE POLICY, Committee Policy for consideration of additional guidelines for review by Committees 5

RECOMMENDATION The Executive Director and NTMWD staff recommend considering Approval of Authorizing amending the Board Policies Manual 6

AGENDA III. ACTION ITEMS C. Consider authorizing NTMWD staff to develop a policy or guidelines allowing the Audio and/or Video recording of Board Meetings 7

CLICK TO EDIT MASTER TITLE STYLE BOARD ROOM AUDIO/VISUAL OPTIONS (STAFF MANAGED) Audio Only (Post Audio to Website) $18,500 • The system would require a minor upgrade to the components and programming to record and store the audio file • The audio file could also be posted to the NTMWD web site and made available for download by the public Video (includes Audio) (Post Video to Website) $104,000 • The system would require a moderate upgrade to the components and programming to record and store the video file • Pan-Tilt-Zoom (PTZ) cameras would be directed to preset zones by Staff to display the general area of the person speaking • The raw video file could be posted on the NTMWD web site and made available for download and viewing by the public

CLICK TO EDIT MASTER TITLE STYLE BOARD ROOM AUDIO/VISUAL OPTIONS (SERVICE PROVIDER) Audio & Video (File Available on Website) $55,000 + $15,000/Yr • 4 Pan-Tilt-Zoom (PTZ) Cameras would be added to capture selected zones for individuals speaking • The cameras would be directed to preset zones by a Service Provider, to display the general area of the person speaking and capture audio/video • The Service Provider would perform some post processing of the video, such as indexing (‘jump to’ points) and agenda annotation • The video file could be posted on the NTMWD web site and made available for download and viewing by the public

RECOMMENDATION The Executive Director and NTMWD staff recommend the Approval of Authorizing staff to develop a policy or guidelines for the Audio and/or Video recording of all Board Meetings. 10

AGENDA IV. DISCUSSION ITEMS A. Possible creation of a policy regarding prohibition of awarding contracts to vendors in litigation. 11

AGENDA IV. DISCUSSION ITEMS B. Review and discussion of a policy regarding concealed handguns/additional security measures (Personnel Policies Manual, Section 2.11 and Administration & Finance Policies Manual, Section X) 12

AGENDA IV. DISCUSSION ITEMS C. Consider other Policy Amendments as directed by Committee 13

AGENDA IV. DISCUSSION ITEMS D. Opportunity for Committee Members to Provide Feedback on Policy Committee Meeting 14

AGENDA IV. DISCUSSION ITEMS E. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time) V. ADJOURNMENT 15