PlanPlus (http://planningonline.gov.in) A tool for Decentralized - - PowerPoint PPT Presentation

PlanPlus

(http://planningonline.gov.in)

A tool for Decentralized and Integrated District Planning

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Planning – As Is

Gram Panchayat

NREGS TFC BRGF Own Funds

NREGS Plan

TFC Plan BRGF Plan

Funding

Plans

Planning currently done in silos (scheme-based) May not match with the local needs (not demand driven) Convergence of funds not

• happening. Ineffective

Utilization of funds Lack of collaboration among planning units – Resulting in duplication and ineffective planning

Objective

 Facilitates the Decentralized Planning process in Local Language by

• Supporting Need Based Planning rather than Scheme-based planning
• Facilitating convergence of funds from different central and state sponsored schemes to

address the needs of the people

• Facilitating integration of plans prepared by various planning units into a single district

plan document

• Facilitating segregation of Scheme and Sectoral Plans
• Helping in monitoring the execution of the plan
• Generating various graphs for analysis and decision support
• Helping in the preparation of Perspective Plans and deriving the annual draft and action

plans from perspective plans

Stakeholders

 Rural Local Bodies  Urban Local Bodies  District / State Level Line Departments  DPCs / Planning board  Citizens  State Government Departments  Central Government Departments

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PlanPlus Sections

 Requirement Section

 Capturing Information on Wish List, Works(location, proposed cost, proposed duration, asset/beneficiary, output) and Projects

 Resource Envelope Section

 Information about Resource Envelope Available with Planning Unit (Perspective Allocation/ Expected Allocation / Actual Allocation)

 Planning Section

 Creating Perspective, Annual Draft Plan and Annual Action Plan, Allocating available resources to Prioritized works

PlanPlus Sections

 Technical Appraisal Section

 Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology

 Administrative Approval Section

 Scrutinize Plans for administrative approval

 DPC Approval

 Scrutinize Plans cleared by TAC and accord/endorse approval and integrate it with District Annual Plan – DPC

 Plan Execution Monitoring

 Record Execution Details of Works Approved in the Action Plan – Planning Unit

 Report Section

 Generate various reports that reflect Plan-Unit wise Plans, Scheme Plans, Physical & Financial Progress etc.

Planning Using PlanPlus

Requirement Section

Stakeholder – Planning Unit

PlanPlus captures Information on Wish List, Works(location, proposed cost, proposed duration, asset/beneficiary/output) and Projects

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Suggestion Box



PlanPlus captures the needs identified through SWOT analysis/Gram Sabha/Ward Sabha or even by individual citizen.



These suggestions are forwarded to the planning units



The planning units can decide if there is a need to take up the suggested need as a work in any of the Plans

Suggestions from Citizens

Suggestion from a Planning Unit

Work Category

 PlanPlus allows each State to define categories of

works

 Egs. Include Construction of CC Road, Laying of

water pipeline etc.

 Each work category is associated with a specific

work focus area such as roads, drinking water etc.

 Each work category is mapped to specific outputs

Work Category

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Mapping of Work Category with Assets

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Works

 Planning Process begins with the structuring of unstructured

wish-list into structured works by each Planning Unit

 Work Details include among other parameters the following:

• Work For - Whether the work is for specific section of the population

such as SC, ST, Women etc. This will help is drawing the SC sub-Plan, Tribal sub plan and Gender plan etc.

• Work Focus Area – What is the focus area of the work? The list

includes the 29 and 18 functions allocated to Panchayats and urban local bodies under the Constitution. This will help in generating the sectoral plan

• Project Name – Links the work to a Project
• Needs to be fulfilled – Links the work to suggestion(s)

 Expenditure Details – Captures the duration, total

cost and year-wise break-up of cost and the output to be generated

 4 broad categories of outputs are captured – Asset,

Training, Staff Augmentation and Others

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Project

 A project is a logical collection of related works, possibly

belonging to different sectors

 A project may have two or more works  It is not mandatory for every work to be included in a project  Helps in bringing about sectoral integration and ensures

maximum impact of the interventions in different sectors

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Sources of Funding

Stakeholder – Central Govt./State Govt. / Local Govt.

Captures Information about Resource Envelope Available with Planning Unit

Sources of Funding

 Stakeholder

• Central Government Departments (CSSs, ACAs etc.)
• State Government Departments (state government schemes)

Scheme Definition

 The software captures details about various Sources of

Funding in the form of Centrally Sponsored Schemes/State Government Schemes

 Details include inter-alia,

• Scheme Active Period
• Geographical Coverage
• Target Group
• Component Focus
• Component Funding Pattern (State-wise and year-wise)
• Permissible/Non Permissible Activities

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Resource Envelope

Stakeholder –State Govt.

Captures Information about Resource Envelope Available with Planning Unit

Resource Envelope

 Plan-unit wise resource envelope can be defined for

each Source of Funding

 Resource envelope corresponds to  Allocation under various Central and State Government Schemes (Perspective, Expected and Actual budgetary Allocation)  Plan unit’s own funds through taxation and various services

Funding Sources

Funding Sources

TFC NREGS BRGF Own Funds

Central Govt.

• NREGS
• BRGF
• TFC

Grants

State Govt.

• SFC
• Grants-in-

aid

• Assigned

Revenues

Own Funds

• Tax

Revenues

• Non-tax

revenues

• Service

Delivery

State Line Department

Parastatal Bodies PSUs

Tied and Untied Funds

Tied Funds

• Available through schemes/programmes
• Can be used only for purposes for which intended

Untied Funds

• Own Funds
• Untied grants from Central & State Governments such

as Central & State Finance Commission Grants, State Budgetary Allocation and schemes of Central & State Governments (eg., BRGF)

• Can be used for any purpose
• Can be used for gap filling along with tied funds and

used alone where no funding is available through any schemes

Planning Process

Stakeholder - Planning Units

Facilitates preparation of Perspective Plan, Draft Annual Plan and Annual Action Plan

Planning Cycle

• Five Year

Plan

• Long Term

Perspective

Perspective Plan

• Annual
• Based on

expected allocation

Draft Annual Plan

• Annual
• Based on

budgetary allocation

Action Plan

Execution

Execution status and learnings Physical & Financial Progress Details

Identify Resources

Street lighting in Gram Panchayat

NRWSP TFC BRGF Own Funds

Identify Resources

Construction

• f Water

Pipeline

NRWSP TFC BRGF

Planning



A plan would consist of one or more works.



PlanPlus automatically includes all works which have been created for the Plan Year. In addition, it also includes spill-over, on-going and resumed works from previous years’ plans in the current Plan.



Based on the sector of the work and that of the component, the software automatically shows the amount of expected allocation under different components of different schemes.



The Planning unit can allocate funds from different schemes/components to different works



One work may be funded by more than one Source of Funding, thereby converging the funds from different funding sources



If any permissible activity is defined under a component, then the planner will have to indicate the activity of the component under which the work is being undertaken.

Planning (contd.)

 Works may be included or excluded from the plan as per availability

• f funds. However, works which are on-going or spill-over cannot be

excluded.

 Works funding can be shared by multiple Planning Units  Priority can be set for each work; fund availability is automatically re-

calculated

 A Planning unit has to answer defined Process Checklist based on

scheme components from funds are proposed to be taken up

 The software also informs the planner about fund availability under

different schemes under different sectors thereby ensuring maximum utilization of funds

Collaborative Planning

Who is doing what in my Gram Panchayat

• What are other

planning units planning for my GP?

• Am I duplicating their

efforts? Gram Panchayat

District Panchayat Block Panchayat Line Departments Urban Local Bodies Parastatal Bodies Others

Can I Collaborate?

Can I add value to what others are planning in my GP? Is the other planning unit short of funds? Can I contribute? Am I short of funds? Is any other planning unit willing to contribute?

Gram Panchayat

Zilla Parishad

Block Panchayat Line Department Urban Local Bodies Parastatal Bodies

Sharing of Work Funding

 Provision to share the cost of Work among different Planning

Units

 Planning Unit can demand the amount from multiple planning

units

 Planning Unit giving the amount can accept/reject the demand  Mandatory to freeze the amount if the request for demand is

accepted.

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Planning Workflow

Kerala

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Citizens/ NGOs/ CBOs / GramSabhas / Area Sabhas / Planning Units Planning Unit ( ULBs & RLBs ) Technical Approval Committee (BTAC/DTAC/STAC) DPC Suggest Needs/Expectations Formulate Projects

(Sectoral Integration)

Assign Works to Projects

(Estimates,time, location etc)

Prepare Annual Plan

(Prioritization & source of funding)

Evaluate for Technical Scrutiny/ Sanction Forward to TAC Evaluate for Administrative Approval All works approved? Review Yes All works approved? Review Approved Plan Yes Unstructured wish

• list

Integration with CSS/State Fund info, SORs , Norms, GP Boundaries, Census Database, Local resource database etc. Implementation Monitoring National Panchayat Portal PRI Accounting ( PRIASoft )

Linkages

Kerala Planning WorkFlow

Area Profiler Services

Planning Workflow

Karnataka

Karnataka Local Body Planning Work Flow

GramSabhas/ Ward Sabhas Suggest Needs/Expectations RLB/ULB (Standing Committee)

Prepare Shelf of works

Prioritize (AE/EE/CE)

Evaluate work s & prepare cost estimates

Forward (for technical scrutiny & preparation of cost estimates)

All works OK?

Review ZP (General Body)

Evaluate for Administrative & Financial Approval All works approved?

Review Accord Final Approval Approved Draft Plan DPC Technical Scrutiny

Identify More Works

Line Deptt. Allocate Funds Yes

Planning Workflow

Madhya Pradesh

Rural Local Body WorkFlow – Madhya Pradesh

GramSabhas/ Ward Sabhas Suggest Needs/Expectations RLB (Standing Committee / General Administrative Committee) Prioritize

Evaluate work s & prepare cost estimates

Forward (for technical scrutiny & preparation of cost estimates)

All works OK?

Review Higher Tier (JP/ZP)

Examine Lower Tier Plan

Accord Final Approval Approved Draft Plan DPC Technical Scrutiny Allocate Funds

Prepare Own Plan Prepare Shelf of works

Forward Own Plan along with lower tier Plan, if any Forward all RLB Plans

Urban Local Body WorkFlow – Madhya Pradesh

GramSabhas/ Ward Sabhas Suggest Needs/Expectations ULB (Standing Committee) Prioritize

Evaluate work s & prepare cost estimates

Forward (for technical scrutiny & preparation of cost estimates)

All works OK?

Review Accord Final Approval Approved Draft Plan DPC Technical Scrutiny Allocate Funds

Prepare Shelf of works

Planning Workflow in PlanPlus

 Captures the plan unit wise, state-specific work flows as defined by the

State Planning Department.

 The Plan is routed to various stakeholders as per the defined

workflow.

 Different Workflows can be defined for Draft Annual Plan and Annual

Action Plan

 Versions of the workflow are maintained to ensure consistency in

legacy plans.

Technical Scrutiny

 Scrutinize Plans submitted by Planning Units and offer comments on cost,

duration and methodology – Technical Appraisal Committee

 Once an optimal Plan has been prepared by a planning unit, it may get

forwarded for technical clearance

 At the time of technical clearance, the Plan may be forwarded to more than

• ne approving entity based on the sector and cost of the work.

 The Plan is returned back to the Planning Unit if any work requires

modification to meet technical (for eg., revision of cost estimates)

 The Planning Unit must modify as per the clearance requirement and

forward it back for clearance

 If all works are cleared, the Plan is forwarded to the next level as defined

in the process flow of the planning unit.

Administrative Approval

 At different stages of planning process, administrative

approval may be required at different levels.

 The privilege for administrative approval can be given to a

user for one or more planning units

 Based on the workflow, the plan of the planning unit will be

automatically forwarded to the approving authority

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DPC Approval

 Review and Consolidate the plans of local bodies in view of

district priorities

 Accord clearance for the plans of each planning unit in the

district after examining the plans in a holistic manner

 Generate the District plan - DPC

Plan review/consolidation by DPC

 The DPC can generate sectoral views of the Plan (to be

reviewed by sectoral committees) and take decisions (scrutinise, review and approve) on each work included in the Plan

 The DPC can either approve a Plan (if all works are approved)

• r return the Plan to the planning unit for review/modification

 The DPC can look at the plan unit wise plan report which

provides a detailed analysis of the Plan of the selected planning unit

Reports

 Annual Plan of respective Plan Units  Integrated District Plan  History of the Plan as it goes through the cycle of revisions  Status of approval of different works  Expected Fund utilization  Sectoral Plan  Scheme Plan  Sectorwise Scheme plan and vice versa  Sectorwise BRGF allocation  Gap filling by BRGF

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Plan Unit Report

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Plan Unit Report

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District Plan Report Template

District Plan Report

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District Plan Document

 Anatapur, Andhra Pradesh  Dhenkanal, Orissa

PlanPlus – SWOT Analysis

• Integration with

Programme MIS

• Generation of State and

Central Government Plans

• Non-utilization by Line

Departments

• Non-availability of

resource envelope

• Viewed as BRGF centric

and not as a holistic district planning tool

• Transparency in planning &

execution

• Enforces discipline in

planning and thus public expenditure

• Standardization of Scheme

Definition

• Standardization of district

plan template

Strength Weakness Opportunity Threat

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Benefits to Stakeholders

 Planning Units

• Prepare a holistic plan based on needs of the people
• Know what others are planning in a geographical area

 State Government

• Get different views of the Plans of each planning unit as well as that of the

district as a whole – sectoral view, scheme view

• View investment pattern in the Plan and make course corrections

 Central Government

• Continue to get their schematic plans
• Better utilization of funds through convergence with other schemes

 Citizen

• A Platform to participate in the planning process by voicing their needs
• Get the rare opportunity to see what their government is planning for them
• Can see the progress

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Customizing PlanPlus

 PlanPlus is a highly generic software making it easy to

customize it to specific requirements

 Provides complete local language support in UNICODE  Captures the state-specific workflows as defined by the State

Planning Department

 Can be easily extended to facilitate the preparation of state

and central government plans.

 Is web-based but can be installed locally also  Based on Open source tools and technologies

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PlanPlus Feature Summary 1. Sponsored by MoPR, Govt of India and based on Open Source technology and local language compliance 2 URL: http://planningonline.gov.in and having online data uploading 3 Can be used by any Planning Unit(Panchayat, Municipality, Line Department) and available for free 4. An effective tool for work-flow enabled participatory planning at lower level & also for monitoring purpose 5. Basic Planning process is adopted in PlanPlus software 6. Has option to record requirements / suggestions from citizens 7. Supports Financial, Sectoral and Institutional convergence during the planning 8. Supports online Integration exercise during the planning and Consolidation 9 PlanPlus contains the work-flow features of technical and administrative approval 10 PlanPlus includes the feature to prepare perspective, draft annual action Plan and action plans at Planning Unit level 11 PlanPlus includes the feature to prepare consolidate district action plan 12 PlanPlus provides provision for Supplementary Plan 13 DPC level user-id and password is available to approve the prepared plans 14 PlanPlus software is having role based operations at PRI level 15 Plans can be generated for the entire district, for each plan unit, for each scheme and for each sector 16 Three distinct modules in PlanPlus i.e. Requirement Section, Resource Envelope, Planning Unit 17 Provision to upload checklist, gram sabha proceedings along with file 18 PlanPlus caters to all planning related activities. PlanPlus data can be used by its sister product ActionSoft to capture physical/financial progress report during implementation of Plan. PlanPlus also can be used in conjunction with PRIASoft i.e. Panchayat Accounting Software to capture all receipts and expenditure as per CAG charts of accounts.

19 Multi-media enabled Tutorial (CBT) for all stakeholders, both on the web as well as

• n CD

20 More than 75,000 Planning Units, across the country, are using the package and their plans are in public domain 21 Architecture capable of meeting the needs of planning process practiced by State line departments, link/attached organization and other government agencies 22 Built after detailed consultation with state and district administration officials across the country and therefore generic in nature and can be customized to meet the state specific needs 23 Mapping with MDGs

Thank You

Contact us at PlanPlus_epri@googlegroups.com in case of queries/clarifications