P&T eFile Preparation Instructions Open Information Meetings - - PowerPoint PPT Presentation

P&T eFile Preparation Instructions Open Information Meetings

Your P&T Committee:

Steve Bricher, Chair Mike Crosser, NSM Daniel Pollack-Pelzner, A&H Sharon Wagner, SBS Pam Wheeler, PDX

11 and 13 September 2018

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P&T eFile

The dossier (P&T eFile) submitted by a candidate for tenure and/or promotion (associate or full) will be an electronic file within the Blackboard environment. The candidate and the Dean’s Office will be the only ones with administrative capability—including uploading documents. Please ensure that documents (pdf format only) in the P&T eFile are written in a readable font style and size. To assist the candidate, the copier in the Office of Academic Affairs will be setup to facilitate scanning of documents (creating a pdf version) and sending them to the candidate’s Linfield email account.

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P&T eFile

The Office of Academic Affairs will provide candidates with a template (in Blackboard) for constructing their P&T eFile along with instructions on how to use it—including how to upload a document (pdf format only) and grant access (read only) to their eFile. In addition, Amy Scholer is happy to provide individual tutorials to candidates.

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P&T eFile

If you have questions about the content of a P&T eFile, please ask me (chair of the P&T Committee) or a division representative. Questions regarding the logistics of managing a P&T eFile within the Blackboard environment should be sent to the Office of Academic Affairs (Amy Scholer or Meridith Symons). We are all happy to help. :)

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eBinder One

The contents of eBinder One should be limited to 500 pages (approximately the number of pages that fit in a physical 3-ring binder used of old). The eBinder should include the following information in the order described. The Blackboard template consists of seven content folders—one for each of the sections described below (mirroring the physical binder of

• ld).

Within a content folder, please place all materials (pdf format only) in the order outlined. Please place chronological material in order, most recent first.

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eBinder One, Section 1. General Information

Letter of nomination. Initial contract. Dept’s approved discipline-specific guidelines.

Reference in narrative, colleague appraisals, Sections 2, 3 and 4.

Resume or CV.

Audience is P&T and The Dean. Annotate: Use descriptive headings and/or brief notations. Include three areas: Teaching Effectiveness, Professional Achievement and Service (In this order, matching order of narrative). Differentiate between:

Items done prior to last promotion and/or tenure. Work done prior to joining Linfield.

Include dates.

Brief description of current duties.

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eBinder One, Section 1. General Information

Narrative self-appraisal.

Discuss the three areas. Reflect critically on your activities and accomplishments.

Do not simply describe your CV and Sections 2, 3 and 4.

Fully explain and provide context for the 3 areas. Imagine your audience is intelligent yet ignorant with respect to your discipline and responsibilities. Okay to blend the 3 areas and show connections. Cross reference with Sections 2, 3 and 4. Feel free to also cross reference with Sections 5, 6 and 7, as well as with eBinder Two: Student Evaluations.

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eBinder One, Section 1. General Information

Professional plan.

Describe your sense of your overall trajectory at Linfield and anticipated future efforts in the 3 areas. Tenure is a future-oriented decision. Time scale:

Assistant and associate professors: next 3 yrs. Full professors: next 5 yrs.

Summary of your most recent professional development meeting.

This is the meeting you will have in Fall 2018 :)

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eBinder One, Section 2. Teaching Effectiveness

List of courses and brief description.

Organize by year with the most recent semester or term first. Include course titles, enrollments, and (the first time a course is listed) the type of course (e.g. Linfield Curriculum, January Term, departmental major requirement) as well as a brief description of each course.

Advising responsibilities and load.

Note how many advisees are majors or minors in your department and how many are undecided or general advisees.

Teaching philosophy.

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eBinder One, Section 2. Teaching Effectiveness

You may also include a sample of course syllabi. You may choose to include examples of examinations or other assessment materials and an accompanying explanation of your approach to student assessment. You may also wish to address:

Learning objectives for students. Choice of teaching methods and evaluation methods. Use of writing and other kinds of assignments. Introduction of alternative pedagogy. Your role in departmental curriculum development. New courses you have developed. Any other information you feel is appropriate in a discussion of your teaching effectiveness.

Cross reference with narrative.

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eBinder One, Section 3. Professional Achievement

Describe professional projects.

Collaborative projects must be identified as such. In each collaborative project, you must explain your role in the conceptualization, design, and implementation of such in the project, and your role in the dissemination of results where applicable. In addition, describe the roles of your collaborators, including any students.

Describe publications.

Clearly identify peer-reviewed publications; identify any non-peer reviewed work as such. Moreover, identify any work that has been solicited from an editor, publisher, or the like; this must be accompanied by a clear statement from the editor or other principal

• party. Unsolicited contributions to newspapers, magazines, and the like

must be clearly represented as such.

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eBinder One, Section 3. Professional Achievement

Describe grants.

Works of a contractual nature, including external grants, should be accompanied by a copy of the written contract or grant award.

Do not include works in progress or incomplete works. Discuss these in your narrative and/or Professional Plan.

A forthcoming work may be included provided that all steps except publication have been completed; this must be accompanied by a clear statement of intent to publish from the editor, publisher, or the like.

Cross reference with narrative.

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eBinder One, Section 4. Service

Description of service, since you were hired or since last affirmative promotion or tenure decision, to:

Your dept. The college. Your profession. The community.

Cross reference with narrative.

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eBinder One, Section 5. Colleague Evaluations

Current evaluations from tenured dept. colleagues. Letters from non-tenured colleagues (who may submit, but are not required to write). Letters from non-dept. colleagues inside or outside Linfield.

Reference any external letters discussing your professional achievement in your narrative and/or Section 3. We find external letters very helpful.

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eBinder One, Section 6. Materials from Previous Evaluations

Summaries of previous professional development meetings. Self-appraisals from earlier reviews. Colleague appraisals from earlier reviews.

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eBinder One, Section 7. Other

Draft of department discipline-specific guidelines.

Reference in narrative, colleague appraisals, Sections 2, 3 and 4.

Other materials you deem important to the P&T Committee.

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eBinder Two, Student Evaluations

A second electronic binder (eBinder Two) will be used to house student evaluations. Include all courses taught since your hire or since your last affirmative promotion or tenure decision. Please create a separate content folder for each course, and organize each course’s evaluations in chronological order, most recent first. Please contact the Office of Academic Affairs (Amy Scholer or Meridith Symons) if you have questions regarding logistics.

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eBinder Two, Student Evaluations

Online evaluations.

The candidate is responsible for uploading the pdf versions of the CoursEval Reports to their eBinder Two, as well as their correct placement within eBinder Two. The P&T Committee has access to your CoursEval environment. Thus, we are able to use the “magnifying glass” tool to view individual student evaluations, which allows us to see student comments within the context of their specific evaluation.

Regarding paper student evaluations, the Dean’s Office has created a separate pdf file for each class and uploaded them to the candidate’s eBinder Two. The candidate is responsible for their correct placement within eBinder Two.

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Framing your CV, Narrative and Sections 2, 3 and 4

A possible way to think about how to use the various avenues to make your case in your file: CV: The list of who you are. Narrative: The story of who you are. Sections 2, 3 and 4: The technical details of who you are.

Do not blend the 3 areas in these sections.

Provide cross references between them.

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References

Faculty Handbook, Section IV.6 Faculty Evaluation Process Faculty Handbook, Appendix F Faculty Self-Appraisal and Colleague-Appraisal Forms P&T eFile Preparation Instructions 2018 For an electronic copy, please see:

Emails sent on 15 May 2018 and 22 August 2018. The Faculty Assembly Agenda, Sept. 2018. The Faculty Resource Page.

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Summary

In your P&T eFile, Please Leave No Doubt :-)

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Thanks

Thanks for your attention. Please feel free to ask us questions at any time about your P&T eFile. We are happy to help. :)

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