Overview of Cross-cutting Requirements Part 2: Uniform Relocation - - PowerPoint PPT Presentation

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Overview of Cross-cutting Requirements Part 2: Uniform Relocation - - PowerPoint PPT Presentation

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Overview of Cross-cutting Requirements Part 2: Uniform Relocation Act (URA) and Labor Standards 2019 CDBG-DR Problem Solving Clinic Kansas City Overland Park | J u l y 3 0 A u g u s t 1 , 2 0 1 9 2019 CDBG-DR PROBLEM SOLVING CLINIC

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2019 CDBG-DR Problem Solving Clinic Kansas City – Overland Park | J u l y 3 0 – A u g u s t 1 , 2 0 1 9

Overview of Cross-cutting Requirements Part 2: Uniform Relocation Act (URA) and Labor Standards

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  • Albrina Coleman, Regional Relocation Specialist, Disaster Recovery,

HUD Houston Field Office

  • Kelly Price, ICF

Speakers

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Uniform Act Overview

Albrina Coleman

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Subpart A - General Subpart B - Real Property Acquisition Subpart C - General Relocation Requirements Subpart D - Payments for Moving and Related Expenses Subpart E - Replacement Housing Payments Subpart F - Mobile Homes Subpart G - Certification

Title 49 CFR Part 24

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Uniform Act Overview

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Uniform Act Requirements

The Uniform Act is applicable to all planned or intended projects that use Federal funds in part or in whole

  • Any phase of the project
  • Federal funding not required for above activities
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  • Acts of God
  • Prolonged deferred maintenance
  • Code Compliance Condemnation
  • Displacement by Private Developers

Acquisitions or Displacements not directly caused by a Federally-assisted project

Tax credits, mortgage insurance, bonds are NOT federal assistance for URA purposes

Uniform Act Requirements

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Acquisitions

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Uniform Act Basics

Conveyance of a Real Property Interest

Involuntary

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Uniform Act & CDBG-DR

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Voluntary Acquisition

The Agency will not acquire the property if negotiations fail The Agency will inform the owner in writing of the market value i ii iii iv

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Voluntary Acquisition

i ii iii iv

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Uniform Act Basics

Notice to Owner Appraisal Process Establishment of Just Compensation Summary Statement & Brochures Payment before Possession

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Uniform Act & CDBG-DR

Deed Restricted Property

Approved Action Plan Hazard Mitigation Acquisition

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Acquisition Involuntary Notice to Owner Appraisal Dated before Offer Just Compensation Established by the Agency Offer w/Summary At or Above Just Compensation Payment before Possession Occupancy Dates Voluntary Notice to Owner No Condemnation Valuation

Uniform Act Basics

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Relocation

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Uniform Act Basics

Advisory Services Required Notices Coordination of Move

Selection of Replacement Site

Client Interview

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Relocation

Relocation Owner Occupant Involuntary Notice of Eligibility Advisory Services Comparable Dwelling 90 Day Notice Notice of Date required to move General Info Notice Voluntary Optional Relocation Policy Tenant General Info Notice Notice of Eligibility Advisory Services Comparable Dwelling 90 Day Notice Notice of Date required to move

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Compliance

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Uniform Act &CDBG-DR

Uniform Act Waivers

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  • Monitoring Acquisition Compliance
  • Compliance of Voluntary Acquisition Requirements
  • Documentation of Basic Acquisition Policies
  • Establishing Just Compensation
  • Written Appraisal Standards
  • Timely Required Notices
  • Record Keeping

Common Findings

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URA is Acquisition and Relocation Agencies must follow their policies and procedures If it’s not documented, it didn’t happen You don’t need to memorize the URA Your Regional Relocation Specialist is always available to help!

Uniform Act Basics

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Questions?

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  • Websites:
  • www.hud.gov/relocation
  • www.hudexchange.info/programs/relocation
  • www.fhwa.dot.gov/real_estate/index.cfm
  • Uniform Act Federal Register Notice:
  • https://www.govinfo.gov/content/pkg/FR-2005-01-04/pdf/05-6.pdf
  • HUD Relocation Handbook:
  • https://www.hud.gov/sites/documents/1378C2CPDH.PDF

Resources

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Presenter

Albrina C. Coleman, SR/WA Regional Relocation Specialist │Disaster Recovery HUD Houston Field Office 1301 Fannin Street, Suite 2200 Houston, TX 77002 713.718.3155 Albrina.C.Coleman@hud.gov

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Davis Bacon Labor Standards Overview and Responsibilities

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Key Davis-Bacon & Related Statutes

  • Davis-Bacon Act (DBA) & Davis- Bacon Related Act (DBRA) – more to

come

  • Others:
  • Contract Work Hours & Safety Standards Act
  • Applies to contracts greater than $100,000
  • Workers shall not work more than 40 hours/week unless they get overtime & projects

must comply with safety standards

  • Copeland Anti-Kickback Act
  • Requires workers be paid once a week
  • Only permissible payroll deductions allowed
  • Fair Labor Standards Act
  • Federal minimum wage & overtime requirements

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Davis-Bacon & CDBG Applicability

  • “All laborers and mechanics employed . . on construction work

financed in whole or in part . . . shall be paid [prevailing wage rates].” Section 110a of the HCDA of 1974

  • Construction work over $2,000
  • Unit thresholds may also apply (8+ units)
  • Soft costs generally do not trigger DB
  • Force account work is exempt (except for PHA staff)

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Key DBA Steps

1. Ensure Davis-Bacon & other labor (HUD 4010) & wage decision in all procurements/bid documents 2. Verify & document contractor eligibility (www.sam.gov) 3. Ensure Davis-Bacon & other labor (HUD 4010) & wage decision in all contracts & subcontracts 4. Review payrolls & compare to interviews weekly throughout construction 5. Conduct site interviews & make sure required posters on site 6. Resolve & report issues as necessary

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Davis-Bacon Wage Decisions & Classification Issues

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Davis-Bacon Wage Decisions Character of Construction

Building

  • Sheltered enclosures for the purpose
  • f housing persons, machinery,

equipment, etc.

  • Apartment buildings greater than 4

stories

  • Commercial buildings

Residential

  • Single family houses, townhouses
  • Apartment buildings 4 stories or less

Highway

  • Roads
  • Highways
  • Sidewalks
  • Parking areas
  • Other paving work not incidental to
  • ther construction

Heavy

  • Projects which cannot be classified

as Building, Residential, or Highway

  • Dredging
  • Water & sewer lines
  • Parks and playgrounds
  • Flood control

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Obtaining Wage Decisions

  • Obtain online at https://beta.sam.gov/
  • Include in procurements
  • Include in contracts & subcontracts
  • Post on the job site

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Wage Decision “Lock-In”

  • Check wage decision while project is out to bid. Wage modifications

published 10 days before bid opening require an amendment to the bid package.

  • If within 10 days prior to bid opening, modification not applicable if there is

insufficient time to notify bidders

  • Wage decision is locked in on bid opening date provided contract

is awarded within 90 days of bid opening

  • Must update wage decision if contract is awarded more than 90

days after bid opening

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Adding Classifications

Prior to Contract Execution:

  • Review decisions

for missing classifications

  • Discuss with

contractors early

  • Begin to prepare for

request for additional classifications

After Contract Execution

  • Refer to DOL Memo

213

  • Work not

represented on wage decision

  • Area practice
  • “Reasonable

relationship” standard

  • Consent of all parties
  • Submit to DOL Wage

and Hour Division

After DOL Decision

  • Do not “borrow”

classifications/wage rates from other wage decisions

  • Contractor’s rights re:

additional classifications

  • Post new classification

& rate

  • Restitution payments

& documentation requirements

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Davis-Bacon Compliance Principles

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Enforcement

  • Payroll & Document Review
  • Employee Interviews
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Payroll Reviews & Employee Interviews

  • Ensure submission of certified weekly payrolls
  • Conduct on-site interviews
  • Check payrolls/related records
  • Ensure correction of underpayments
  • Prepare / submit required reports
  • Maintain records for three years

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Employee Interviews

  • Use to validate / test payroll data
  • Use to develop complaints – by expanding the number of employees

interviewed, following up on claims

  • Target interviews to substantiate suspected violations
  • Interviews are confidential – the information is not to be shared with

contractors

  • Fillable HUD-11 form available on HUD.gov
  • Spanish version available

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Correcting Violations

  • Require appropriate documentation – for example, require certified

corrected payroll report

  • Obtain written assurance of future compliance for substantial

violations

  • Track and document all restitution
  • Submit Semi-Annual Labor Enforcement Report if restitution > $1,000

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Resources

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DOL Websites

  • Department of Labor DBRA

Homepage https://www.dol.gov/whd/govc

  • ntracts/dbra.htm
  • Department of Labor

Regulations https://www.dol.gov/dol/cfr/Titl e_29/Chapter_V.htm

  • Department of Labor Forms

www.dol.gov/libraryforms/

  • GSA’s On-Line Debarment List

https://beta.sam.gov/

  • Wage Decisions

https://beta.sam.gov/ DOL/Wage and Hour Division https://www.dol.gov/whd/

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HUD DBLS References

  • HUD/Office of Davis-Bacon and Labor Standards -

https://www.hud.gov/program_offices/davis_bacon_and_labor_stan dards

  • Handbook
  • Guidebooks
  • Labor Relations Letters
  • Forms