Overcrowding Admin. Regulation 6111 Presentation to the WCSD Board - - PowerPoint PPT Presentation

Overcrowding Admin. Regulation 6111

Presentation to the

WCSD Board of Trustees Regular Meeting

April 26, 2016

Purpose of Presentation

Overcrowding Management

• Background/Review
• Administrative Regulation 6111
• Communications
• Timeline

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3 Things to Know About Overcrowding

• We’re overcrowded now; growth is only making

the problem worse.

• WCSD and the community have explored many
• ptions for relieving overcrowding. Unfortunately,

there are currently no “good” options.

• We’re at a crossroads, with only two choices:

– current funding = overcrowding, repairs needs unmet – additional funding = relieve overcrowding, repair schools

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Background/ Review

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Current School Capacities*

Elementary Schools

• 106.9% of capacity (96.6% including portables)

Middle Schools

• 98.5% of capacity (97.1% including portables)

High Schools

• 109.5% of capacity (101.4% including portables)

WCSD is currently utilizing 230+ temporary portable classrooms (14 at McQueen HS, 10 at Brown ES, etc..) with many over 30 years in age. * Capacity is based on classes as a percentage of available classrooms (1/21/16)

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Current Situation: School Repair Needs

• Average School Age – 40 years
• School Repairs: $20M per year

minimum funding need.

• Every school has identified

needs.

• The majority of the projects are

for necessary maintenance and system replacement.

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• 93 schools in WCSD
• 33 percent are more than 30

years old since opened or revitalized

• 10 percent are more than 50

years old since opened or revitalized

• More than 7 million square

feet of building space to maintain

“Perfect Storm”

• Overcrowding, Growth, Repair

Backlog, Limited Funding

• Cuningham Group Report

– Expert Analysis – Overcrowding is real, major issue – Not fixed by rezoning, commercial space

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“Broken” Funding System

• Current Funding: $35M/y av. from rollover bonds

– Includes growth estimate

• Growth does not adequately fund new

schools

– Multiple problems with existing revenue source

• Needs: Community Group (PSORN)

– $781M additional over 9 years – Plan for how it would be spent – Can’t advocate for or against, and can’t plan on it

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Administrative Regulation 6111: Overcrowding Management

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• Admin. Reg. 6111 Overview
• Overcrowded Schools: Steps
• 1. Admin Walks School
• 2. School Overcrowding Management Plan
• 3. Conversion Threshold
• Outreach

– Community involvement – Notification

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School Overcrowding Management Plan (SOMP)

• Elementary Schools

– 110% Total Classroom Capacity*

• Raised from prior draft Admin. Reg.
• Secondary Schools

– 100% Base Enrollment Capacity* *Projections must maintain or increase for three years

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SOMP Content & Process

• Parents, Staff, Principal, Area Supt Create

Plan

– Guidelines for what can and cannot be included – Multiple levels of community involvement – Can recommend MTYR or Double Sessions

• Superintendent’s Overcrowding Working

Group (SOWG) Reviews, Recommendations

• Superintendent Finalizes, Brings to Board

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SOMP Timeline

• Unofficial Enrollment Count: 2nd Friday

– Projections updated, schools notified

• SOMP Finished by School: 3rd Weds in Sept.
• Supt.’s Overcrowding Working Group

(SOWG): Rec to Supt. by 5th Friday in Sept.

• Supt. Final Determination: 1st Weds. in Oct.
• Board Review, Action: 1st meeting thereafter

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Conversion Threshold

• 120% base design enrollment capacity

– Projections maintain or increase for three years – Unofficial Enrollment Count: 2nd Friday of School

• Automatic Conversion

– Elementary Schools: Multi-Track Year-Round – Secondary Schools: Double Sessions

• “Breaking Point” of safety, ability to educate

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Projections

• 2016-17 SOMPs (write plan for 2017-18)*

– 18 Elementary Schools – 2 MS, 3 HS

• Conversion Threshold

– 7 ES, no MS or HS

• Double Sessions Outlook

– 4 MS, 4 HS in ±5 years (Conversion Threshold)

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*Timeline Waivers Possible

Projected SOMP Schools 2016-17

Elementary Schools:

– Beasley, Booth, Corbett, Gomes, Huffaker, Hunter Lake, Loder, Mitchell, Silver Lake, Smithridge, Spanish Springs, Stead, Sun Valley, Taylor, Van Gorder, Westergard

Secondary Schools:

– Mendive MS, Traner MS, Damonte Ranch HS, McQueen HS, Spanish Springs HS

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Projected Conversion Threshold Schools

Elementary Schools for 2017-18 Multi-Track

– Brown, Double Diamond, Lemmon Valley, Maxwell, Mt. Rose*, Sepulveda, Kate Smith*

Secondary Schools for Double Sessions

– 2019-20: Traner MS, Damonte Ranch HS – 2020-21: Depoali MS & Mendive MS – 2021-22: McQueen HS, North Valleys HS, Spanish Springs HS, Shaw MS?

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*Cannot go MTYR

Communications and Outreach

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Broad Communications

• Large Townhall Meetings
• Small community group presentations
• WCSD Staff Outreach
• Website, Video & Social Media
• Building Community Plan – Booklet

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Overcrowded School Outreach

• Big Townhalls for District-Level Information
• SOMP Schools: Multiple Meetings
• Multi-Track Conversion

– Meetings – Manual – FAQ

• Double Sessions

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All Schools Communications

• Big Townhall Meetings: May
• Staff Meetings: ± 100 in Early Fall
• School-by-School Impacts One-Pager
• New Teacher Orientation
• Online Outreach

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The Future: Two Directions

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WCSD at a Crossroads

Two Directions:

• Additional Funding

– Build schools and reduce overcrowding, older schools repaired and renovated

• or-
• No Additional Funding

– Multi-track, double sessions, school repairs lag, repair costs increase

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Going Forward

Community Understanding of Need

• Outreach Dependent Upon:

– Board Action to Approve Direction

SUPERINTENDENT’S RECOMMENDATION

– That the Board of Trustees approves the "conversion threshold" of 120% of base design enrollment capacity for a middle and/or high school implementing a double session.

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