Our Mission Serving the people of Kitsap County by providing - - PowerPoint PPT Presentation

Our Mission

Serving the people of Kitsap County by providing essential services in a manner that ensures quality, accountability, and accessibility.

Count unty A Aud uditor Elec ectio ions 7.5 FTE Fina nanc ncial 9.7 FTE Licens nsing ng 4.9 FTE Rec ecordin ing 5.4 FTE

We ensure transparency & integrity in counting votes. We serve all County Departments & Special Purpose Districts with transparent financial services. Issue & audit licenses for vehicles & vessels. Recording & preservation of Real Estate documents for permanent public access.

Great Customer Service Operational Effectiveness Fiscal Responsibility Employee Development

Elections Financial Recording

Zero Errors Reduced Overtime

$20k in savings 454 Hours Saved!

4.8 Million Customer Hours Saved!

We serve We will have sent We will have counted We will have achieved 260,000 People 389,361 ballots 143,977 Ballots 99.9993 % Accuracy

There are three types of elections: Even-year vs. Odd-year: There are two types of costs: Special Elections Primary Elections General Elections Even-year: Full County, Primary & General. The State pays $0. Odd-year: Primary varies, Full County General

• Elections. State pays for statewide measures and state special

elections. Direct costs: Include voter pamphlets maintenance, staff, ballots, envelopes, postage, and supplies & recounts related to elections. Allocated costs: Include system

Payroll & Vouchers Annual Financial Reports Financial 33,201 County & 5,929 Special Purpose continued to be recognized by the process mapping. Districts Transactions. 55,279 County & 15,075 Special Purpose Districts Disbursements. Government Finance Officers Association for excellence in financial reporting and also received an unmodified opinion from the Washington State Auditor’s Office.

Financial processes are more complex. Many have 30 – 50 steps. 213 Processes being mapped. Process Mapping will be used to help determine new financial system.

Governments must report in far greater detail than private companies

6 15

Statements for Private Sector Reporting (FASB) Statements for Government Reporting (GASB)

10

New Financial Standards during 2016 - 2017

We are asking for $6,000 of overtime. More accurate reporting: Each of the past three years we’ve averaged $11,579 of overtime. Causes for overtime: When a holiday falls on a Payroll Monday, unplanned staff leave, insufficient time to meet banking requirements for payroll. We are requesting a staff adjustment from AP to Payroll.

Department of Licensing Operating System Staff DRIVES system increased workload. required more time for data entry. has worked extremely hard to keep up with production. Future Kaizen in 2018 with the State will help increase productivity.

Teamed up with Workflow changes – Automated error proofing to Elimination of separate processes partners and customers. and adoption of one-piece flow. move to Scan and Index first. increase accuracy.

Review Data Entry Accept Payment Scan Index Queue Index Image Online

Error Point:

Accepting payment prior to scanning leaves open the possibility for a bad transaction.

Wasted Time:

Documents would hold in Indexing Queue for 10 days on average preventing them from being searched online by customers.

Review Data Entry Accept Payment Scan Index Queue Index Image Online

Error Proofing:

Scanning first eliminates potential scanning, indexing, and recording errors.

No Waiting:

Documents available for customer online search immediately.

No more Silos. No more waiting.

80 60,000 4.8 m

Hours per Document Documents per Year Customer Hours Saved

auditor@co.kitsap.wa.us